1,340 Executive Administrative Assistant jobs in Indonesia
0
Executive Administrative Assistant
10220 Jakarta Pusat, Jakarta
IDR15000000 Annually
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Job Description
Our client, a leading multinational corporation, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a remote position, offering the flexibility to work from anywhere, requiring meticulous attention to detail and exceptional organizational skills. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing meeting materials, and handling confidential information with utmost discretion. The ideal candidate possesses a strong understanding of office management, excellent communication abilities, and proficiency in a wide range of administrative software. You will serve as a key point of contact for internal and external stakeholders, ensuring smooth communication and efficient workflow. Responsibilities include anticipating the needs of executives, proactively managing their schedules, and ensuring seamless execution of daily tasks. A strong ability to prioritize, multitask, and manage time effectively in a remote environment is crucial. You will also be involved in preparing reports, presentations, and other documentation as required. This role offers a fantastic opportunity to work closely with top executives and contribute to the efficiency of high-level operations. The successful candidate will be resourceful, adaptable, and possess a professional demeanor at all times. A commitment to maintaining confidentiality and providing exceptional support is essential. You will be instrumental in streamlining administrative processes and ensuring that executive functions run smoothly and efficiently.
Key Responsibilities:
Key Responsibilities:
- Manage complex calendars and schedule appointments for senior executives.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare meeting agendas, materials, and minutes, ensuring timely distribution.
- Handle confidential information with the utmost discretion and professionalism.
- Act as a liaison between executives and internal/external stakeholders.
- Manage correspondence, emails, and phone calls efficiently.
- Prepare reports, presentations, and other documents as needed.
- Organize and maintain electronic and physical filing systems.
- Assist with special projects and administrative tasks as assigned.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience as an Executive Assistant or in a similar administrative role supporting senior management.
- Proven experience in managing complex calendars and coordinating executive travel.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Exceptional organizational and time management skills.
- Excellent written and verbal communication abilities.
- Ability to multitask, prioritize, and work independently in a remote setting.
- Discretion and a high level of professionalism.
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1
Executive Administrative Assistant
30151 Palembang, South Sumatra
IDR9000000 Annually
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Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive remote support to senior leadership. This is a critical role requiring exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment. As a remote-first position, you will be responsible for managing calendars, coordinating complex travel arrangements, preparing reports and presentations, handling sensitive information, and facilitating smooth communication between executives and stakeholders. The ideal candidate is a master of organization and possesses a professional demeanor, unwavering reliability, and a commitment to excellence.
Key Responsibilities:
Qualifications:
This is a fully remote role, offering the flexibility to work from anywhere within **Palembang, South Sumatra, ID** or surrounding regions, assuming reliable internet connectivity and ability to attend occasional virtual meetings. We offer a competitive salary and benefits.
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and calls across multiple time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodations, visas, and itineraries, ensuring seamless logistics.
- Prepare and edit correspondence, reports, presentations, and other documents with accuracy and professionalism.
- Handle confidential and sensitive information with the utmost discretion and integrity.
- Serve as a primary point of contact for internal and external stakeholders, fielding inquiries and directing them appropriately.
- Organize and manage virtual meetings, including preparing agendas, distributing materials, and taking minutes.
- Conduct research and compile information for various projects and executive requests.
- Manage expense reporting and reconciliation for assigned executives.
- Anticipate the needs of executives and proactively address potential issues.
- Maintain organized electronic and physical filing systems.
- Assist with event planning and coordination for virtual or hybrid company events.
- Provide general administrative support as needed, ensuring the smooth operation of executive functions.
Qualifications:
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 4 years of experience providing administrative support to senior executives, preferably in a remote setting.
- Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Excellent written and verbal communication skills, with a strong command of English grammar and professional etiquette.
- High level of discretion, confidentiality, and judgment.
- Proactive and resourceful, with a strong ability to anticipate needs and solve problems independently.
- Detail-oriented with a commitment to accuracy and thoroughness.
- Ability to work effectively in a remote environment, demonstrating self-discipline and a strong work ethic.
- Experience with project management or CRM software is a plus.
This is a fully remote role, offering the flexibility to work from anywhere within **Palembang, South Sumatra, ID** or surrounding regions, assuming reliable internet connectivity and ability to attend occasional virtual meetings. We offer a competitive salary and benefits.
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2
Executive Administrative Assistant
10220 Jakarta Pusat, Jakarta
IDR9000000 month
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Job Description
Our client is seeking a highly organized, proactive, and professional Executive Administrative Assistant to support senior management in **Jakarta, Jakarta, ID**. This role is crucial for ensuring the smooth and efficient operation of the executive office and requires a candidate with exceptional organizational skills, discretion, and a keen eye for detail. You will be responsible for managing complex calendars, scheduling meetings, coordinating travel arrangements (domestic and international), and preparing meeting materials. The ideal candidate will possess excellent communication and interpersonal skills, with the ability to interact effectively with internal staff, external clients, and stakeholders at all levels. Duties include handling correspondence, managing incoming and outgoing mail, maintaining confidential files, and preparing reports and presentations. Proficiency in office productivity software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace, is essential. Experience with event planning and coordination for executive functions or company-wide events is a strong plus. You should be adept at prioritizing tasks, anticipating needs, and managing multiple projects simultaneously in a fast-paced environment. This on-site position requires a high degree of professionalism, initiative, and problem-solving capabilities. The ability to work independently with minimal supervision while also functioning effectively as part of a team is vital. Maintaining confidentiality and exercising sound judgment in handling sensitive information is paramount. We are looking for a dedicated individual with a strong work ethic, a positive attitude, and a commitment to providing high-level administrative support. A minimum of 3-5 years of experience providing administrative support to senior management is preferred. This is an excellent opportunity to contribute to the success of a leading organization and play a key role in supporting its leadership team.
Responsibilities:
Responsibilities:
- Manage and maintain executive calendars and schedules.
- Coordinate domestic and international travel arrangements.
- Prepare agendas, materials, and minutes for meetings.
- Handle incoming and outgoing correspondence and communications.
- Organize and maintain filing systems, both physical and digital.
- Prepare reports, presentations, and other documents.
- Provide exceptional support to senior management.
- Manage office supplies and equipment.
- Assist with event planning and coordination.
- Act as a gatekeeper and liaison for executive communications.
This advertiser has chosen not to accept applicants from your region.
3
Executive Administrative Assistant
29411 Batam, Riau Islands
IDR12000000 Annually
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Job Description
Our client is seeking a highly organized, proactive, and experienced Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a fully remote position, demanding exceptional discretion, efficiency, and a forward-thinking approach to administrative tasks. The ideal candidate will excel at managing complex schedules, coordinating travel, preparing reports, and acting as a primary point of contact for internal and external communications. A keen eye for detail and a commitment to maintaining confidentiality are paramount.
Responsibilities:
Responsibilities:
- Manage complex and dynamic calendars for senior executives, including scheduling meetings, appointments, and conference calls across multiple time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodations, visas, and ground transportation, preparing detailed itineraries.
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Handle confidential information with the utmost discretion and professionalism.
- Screen and prioritize incoming communications, including emails and phone calls, responding or redirecting as appropriate.
- Organize and maintain electronic and physical filing systems for easy retrieval of information.
- Conduct research and compile data for various projects and executive needs.
- Assist with meeting logistics, including preparing agendas, distributing materials, and taking meeting minutes.
- Process expense reports and manage departmental budgets, ensuring timely and accurate submissions.
- Serve as a liaison between executives and other employees, clients, and external partners.
- Anticipate the needs of executives and proactively address potential issues.
- Manage special projects as assigned, requiring strong organizational and time management skills.
- Ensure the smooth day-to-day operation of the executive office.
- Maintain strong relationships with key internal and external contacts.
- Stay updated on company policies and procedures to ensure compliance.
- Associate's or Bachelor's degree in Business Administration, Office Management, or a related field is preferred.
- Minimum of 5 years of experience providing high-level administrative support to C-suite executives or senior management.
- Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- Proven experience managing complex international travel arrangements and visa applications.
- Excellent written and verbal communication skills.
- Strong organizational and time-management abilities, with the capacity to multitask effectively.
- High level of professionalism, discretion, and sound judgment.
- Ability to work independently and proactively identify solutions.
- Experience in handling confidential and sensitive information.
- Familiarity with corporate finance and expense management systems is a plus.
- Adaptability to changing priorities and a fast-paced work environment.
- A positive attitude and a strong work ethic are essential for this remote role.
This advertiser has chosen not to accept applicants from your region.
4
Executive Administrative Assistant
76111 Balikpapan, East Kalimantan
IDR6 Annually
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Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to support senior leadership in Balikpapan, East Kalimantan, ID . This dynamic role requires a meticulous individual with exceptional multitasking abilities and a keen eye for detail. You will be instrumental in ensuring the smooth operation of daily administrative functions, providing comprehensive support to executives, and facilitating effective communication across departments.
Key responsibilities include managing complex calendars, scheduling meetings and appointments, arranging domestic and international travel, and preparing travel itineraries. You will also be responsible for handling correspondence, drafting emails, reports, and presentations, and managing confidential information with the utmost discretion. The ideal candidate will have a proven track record of managing office operations, including inventory control, vendor relations, and expense reporting. You will be expected to anticipate the needs of executives, proactively address potential issues, and provide solutions. Excellent interpersonal skills are essential, as you will be interacting with internal staff, external clients, and stakeholders.
This position demands strong proficiency in office software suites, including advanced knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook) or equivalent. A background in event planning or project coordination would be beneficial. You will be responsible for maintaining and organizing filing systems, both physical and digital, ensuring easy retrieval of information. A commitment to maintaining a professional demeanor and representing the company positively is paramount. The ability to work under pressure, meet deadlines, and adapt to changing priorities is crucial for success in this role.
Responsibilities:
Key responsibilities include managing complex calendars, scheduling meetings and appointments, arranging domestic and international travel, and preparing travel itineraries. You will also be responsible for handling correspondence, drafting emails, reports, and presentations, and managing confidential information with the utmost discretion. The ideal candidate will have a proven track record of managing office operations, including inventory control, vendor relations, and expense reporting. You will be expected to anticipate the needs of executives, proactively address potential issues, and provide solutions. Excellent interpersonal skills are essential, as you will be interacting with internal staff, external clients, and stakeholders.
This position demands strong proficiency in office software suites, including advanced knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook) or equivalent. A background in event planning or project coordination would be beneficial. You will be responsible for maintaining and organizing filing systems, both physical and digital, ensuring easy retrieval of information. A commitment to maintaining a professional demeanor and representing the company positively is paramount. The ability to work under pressure, meet deadlines, and adapt to changing priorities is crucial for success in this role.
Responsibilities:
- Manage executive calendars, appointments, and travel arrangements.
- Handle incoming and outgoing communications, including emails and phone calls.
- Prepare reports, presentations, and other documents.
- Organize and maintain filing systems.
- Assist with meeting coordination and minute-taking.
- Manage office supplies and vendor relationships.
- Process expense reports and invoices.
- Provide general administrative support to the executive team.
- Maintain confidentiality of sensitive information.
- Support ad-hoc projects as required.
- Proven experience as an Executive Administrative Assistant or similar role.
- Proficiency in Microsoft Office Suite.
- Excellent organizational and time management skills.
- Strong communication and interpersonal abilities.
- Discretion and a high level of professionalism.
- Ability to multitask and prioritize tasks effectively.
- Experience with calendar management and travel booking.
This advertiser has chosen not to accept applicants from your region.
5
Executive Administrative Assistant
15111 Tangerang, Banten
IDR8000000 Annually
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Posted today
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Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior management. This hybrid role, based in Tangerang, Banten, ID , requires a professional who can seamlessly manage administrative tasks both remotely and from the office. The ideal candidate will be a master of multitasking, possess excellent communication skills, and maintain a high level of discretion and professionalism. You will be responsible for managing complex schedules, coordinating travel, preparing reports, and ensuring the smooth operation of the executive office.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and maintain complex calendars, scheduling meetings, appointments, and conference calls.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and visas.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Handle incoming communications, screening calls, and managing emails.
- Organize and maintain physical and electronic filing systems.
- Assist with expense reporting and budget tracking.
- Prepare agendas for meetings and take minutes.
- Act as a liaison between executives, employees, clients, and other external parties.
- Manage office supplies and equipment.
- Provide general administrative support and undertake various ad-hoc tasks as required.
Qualifications:
- Associate's degree or equivalent experience in a relevant field.
- Minimum of 5 years of experience as an Executive Administrative Assistant or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
- Strong written and verbal communication skills.
- High level of discretion and confidentiality.
- Proactive approach to problem-solving and a keen eye for detail.
- Ability to work independently and as part of a team in a hybrid work model.
- Experience with calendar management and travel booking systems.
- Professional and courteous demeanor.
This advertiser has chosen not to accept applicants from your region.
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6
Executive Administrative Assistant
25137 Padang, West Sumatra
IDR10 Annually
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Job Description
Our client, a prestigious consulting firm, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive remote support to its senior leadership team. This fully remote position allows you to work from anywhere, contributing to the efficiency of our operations supporting executives based in and around Padang, West Sumatra, ID . You will be responsible for managing complex calendars, coordinating meetings and travel arrangements (both domestic and international), preparing reports and presentations, and handling confidential information with discretion. Your duties will extend to managing correspondence, screening calls, organizing digital and physical files, and assisting with special projects as assigned. The ideal candidate is a master of multitasking, possesses exceptional communication and interpersonal skills, and exhibits a high degree of professionalism and initiative. Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools like Zoom or Microsoft Teams is essential. Familiarity with project management software is a plus. You should be comfortable working independently, anticipating needs, and proactively resolving issues. A minimum of 3-5 years of experience in an executive support role is required, preferably supporting C-level executives. A Bachelor's degree or equivalent experience is preferred. Strong organizational skills, meticulous attention to detail, and the ability to maintain confidentiality are paramount. This role requires a dedicated individual who thrives in a remote work environment, demonstrating excellent time management and a commitment to delivering high-quality support. If you are a resourceful and polished professional seeking a challenging and rewarding remote opportunity, we encourage you to apply.
This advertiser has chosen not to accept applicants from your region.
7
Executive Administrative Assistant
46111 Tasikmalaya, West Java
IDR7000000 month
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Posted today
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Job Description
Our client is seeking a meticulous and highly organized Executive Administrative Assistant to support a senior management team in **Tasikmalaya, West Java, ID**. This role requires a proactive individual with exceptional organizational skills and a keen eye for detail. You will be responsible for managing complex calendars, scheduling meetings, coordinating travel arrangements (both domestic and international), and preparing detailed meeting agendas and minutes. A significant part of your role will involve preparing reports, presentations, and other documents, ensuring accuracy and adherence to company standards. You will act as a primary point of contact for internal and external stakeholders, requiring excellent interpersonal and communication skills. Discretion and confidentiality are paramount, as you will be handling sensitive information. The ideal candidate will possess strong proficiency in office productivity software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and be adept at learning new systems quickly. Experience in event planning and managing office logistics would be a distinct advantage. You will play a key role in ensuring the smooth and efficient operation of the executive office, anticipating needs and proactively resolving issues. This is a hybrid role, offering a blend of in-office collaboration and remote flexibility. Responsibilities include managing correspondence, filtering emails and phone calls, and ensuring timely responses. You will also be responsible for maintaining and organizing physical and digital filing systems. Other duties may include assisting with project coordination, preparing expense reports, and handling ad-hoc administrative tasks as required. A professional demeanor, strong problem-solving abilities, and a commitment to excellence are essential for success in this demanding position.
This advertiser has chosen not to accept applicants from your region.
8
Executive Administrative Assistant
28212 Pekanbaru, Riau
IDR72000000 Annually
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Posted today
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Job Description
Our client, a prominent investment firm, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to their senior leadership team. This on-site role is crucial for ensuring the smooth and efficient day-to-day operations of the executive office. The ideal candidate will be a master of multitasking, possess exceptional attention to detail, and demonstrate impeccable communication and interpersonal skills. You will be responsible for managing complex calendars, coordinating travel arrangements (both domestic and international), preparing and editing correspondence, reports, and presentations, and handling confidential information with the utmost discretion. This position requires a polished and professional demeanor, the ability to anticipate needs, and a proactive approach to problem-solving.
Key responsibilities include screening and prioritizing incoming communications, scheduling and preparing for meetings, and taking minutes when required. You will manage expense reports, process invoices, and assist with budget tracking for the executive team. This role also involves serving as a primary point of contact for internal and external stakeholders, liaising with various departments, and ensuring efficient information flow. You will be expected to conduct research on various topics as needed and support the executives with special projects. A Bachelor's degree or equivalent relevant experience is preferred. A minimum of 5 years of experience as an Executive Assistant, supporting C-level executives in a fast-paced environment, is essential. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with calendar management tools are required. Familiarity with financial software or databases is a plus. The ability to work independently, manage multiple priorities effectively, and maintain composure under pressure is critical. This role offers a competitive salary, comprehensive benefits, and the opportunity to work within a highly respected organization in Pekanbaru, Riau, ID .
Key responsibilities include screening and prioritizing incoming communications, scheduling and preparing for meetings, and taking minutes when required. You will manage expense reports, process invoices, and assist with budget tracking for the executive team. This role also involves serving as a primary point of contact for internal and external stakeholders, liaising with various departments, and ensuring efficient information flow. You will be expected to conduct research on various topics as needed and support the executives with special projects. A Bachelor's degree or equivalent relevant experience is preferred. A minimum of 5 years of experience as an Executive Assistant, supporting C-level executives in a fast-paced environment, is essential. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with calendar management tools are required. Familiarity with financial software or databases is a plus. The ability to work independently, manage multiple priorities effectively, and maintain composure under pressure is critical. This role offers a competitive salary, comprehensive benefits, and the opportunity to work within a highly respected organization in Pekanbaru, Riau, ID .
This advertiser has chosen not to accept applicants from your region.
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