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Personal Assistant to CEO

Location: Thamrin, Jakarta | Department: Executive Office

At Rocketindo, our CEO is driving rapid growth and global expansion — and we need someone who can keep up. We're looking for a
Personal Assistant to CEO
who is highly adaptable, detail-oriented, and fluent in Mandarin (extremely fluent / native speaker). This role is not just about scheduling — it's about enabling the CEO to perform at their best.

If you're proactive, globally minded, and social media savvy, this could be the perfect role for you.

What You'll Do:

• Act as a translator for Mandarin–English–Bahasa for both business and personal contexts
• Provide support for social media–related needs, including familiarity with platforms such as
  Xiaohongshu (Red Note), Douyin, and WeChat
• Assist in communication with Mandarin speaker partners, suppliers, and clients
• Research, prepare, and summarize materials for meetings, presentations, and reports
• Manage correspondence, draft documents, and follow up on action items on behalf of the CEO
• Handle confidential information with professionalism and discretion
• Support the CEO in daily activities, including calendar management, travel arrangements, meetings, and personal needs

What We're Looking For:

• Native Mandarin Speaker
  — excellent written and spoken Mandarin
• Social Media Savvy
  — familiar with digital platforms (Xiaohongshu, Douyin, WeChat) and global social media trends
• Cultural Experience
  — having studied or lived in China or Taiwan is a strong plus
• Highly Organized
  — excellent at scheduling, prioritizing, and managing multiple tasks at once
• Detail-Oriented & Proactive
  — anticipates needs and takes initiative without waiting for instructions
• Professional & Discreet
  — trustworthy with sensitive information
• Flexible & Adaptable
  — comfortable working in a fast-paced environment with changing priorities

About the role

Looking for freelance Chinese language data entry operators to join the team at IIMI Asia Pacific Pte. Ltd. This part-time contract role is based in any part of Indonesia and offers flexibility to fit around your schedule.

What you'll be doing

1. Accurately entering Chinese language data into digital systems
2. Proofreading and verifying data to ensure high quality and accuracy
3. Maintaining detailed records and logs of all data entry activities
4. Collaborating with the broader team to address any data-related issues
5. Adhering to all company policies and procedures around data handling

What we're looking for

1. Excellent Chinese language skills, both written and verbal in both traditional and simplified Chinese
2. Ability in English language skills, both written and verbal
3. Strong attention to detail and ability to work with accuracy and precision
4. Proficient computer skills and experience with data entry software
5. Ability to work independently and manage your own time effectively
6. Prior experience in a similar data entry role would be highly advantageous

What we offer

At IIMI Asia Pacific, we pride ourselves on providing a supportive and flexible working environment. As a freelance member of our team, you'll enjoy the ability to set your own schedule and work hours to suit your needs. We also offer competitive project rates and the opportunity to grow your skills and experience alongside a talented and dedicated group.

About us

IIMI Asia Pacific Pte. Ltd. is a leading provider of data management and business process outsourcing solutions. With a focus on quality, efficiency and innovation, we work with clients across a range of industries to help them optimize their operations and achieve their strategic goals.

Apply now to join our team of talented freelance professionals

Deskripsi Pekerjaan

• Memeriksa dan memastikan kebenaran dokumen impor/ekspor (Bill of Lading, Packing List, Invoice, Manifest, Laporan Surveyor, COO, PIB dan PEB).
• Memeriksa dan memastikan keabsahan surat kuasa kepabeanan.
• Mengelola dokumen impor/ekspor yang telah disetujui klien.
• Membuat pemberitahuan impor/ekspor barang sesuai dokumen resmi.

• Mengecek HS CODE dari client.

• Mengoperasikan sistem kepabeanan Ceisa 4.0 serta memahami proses input data di BC 2.0 dan BC 3.0.

Persyaratan

• Jujur, teliti, bertanggung jawab, dan memiliki loyalitas yang tinggi.
• Mampu bekerja dalam team maupun individu serta mampu bekerja di bawah tekanan.
• Pendidikan minimal Diploma 3 (D3). (Terbuka untuk semua jurusan, namun diutamakan dari jurusan yang berkaitan dengan logistik, transportasi, dan bidang terkait).
• Diutamakan familiar dengan LARTAS Impor.
• Diutamakan familiar dengan Ceisa 4.0 ; BC 2.0, 3.0, (BC 1.6 dan BC 2.7 nilai plus).
• Diutamakan familiar dengan INSW.
• Mahir Bahasa Inggris secara lisan dan tulisan.
• Mahir Bahasa Mandarin secara lisan dan tulisan. (Diutamakan).
• Mahir menggunakan program Microsoft Office (Word, Excel).

Job Desc:

• Review and acurrately process store order in system
• Coordinate with other departments to ensure timely and accurate order fulfillment
• Check and record incoming goods from suppliers in the system
• Data entry for stock count and reconcile the result; store and DC
• Prepare price tag for store items for store
• Process write off or stock adjustment in system

Requirement:

• Bachelor's degree or Associate's degree from any major; administration is a plus
• Minimum 1 years of experience in administration or similar role; retail sector is a plus
• Proficient in Microsoft Office (especially Excel)
• Having good communication skills and Can-Do attitude
• Willing to work on the weekend or shifting
• Willing to be placed all around Java (Indonesia)

• Assist in preparing SOPs, training modules, playbooks, checklists, and other operational documents.
• Create work timelines using Gantt charts or other visual formats.
• Organize documents clearly, neatly, and in an easy-to-understand manner.

• Currently final year student or fresh graduate from any major.
• Comfortable creating documents such as SOPs, modules, playbooks, Gantt charts, or presentations with clear and organized structure.
• Detail-oriented, well-organized, and able to work under deadlines.
• Familiar with Google Docs, Sheets, Slides, or similar tools.

Kualifikasi Utama

1. Usia 22–35 tahun
2. Pendidikan minimal SMA/SMK sederajat (lebih disukai D3/S1 Administrasi, Akuntansi, atau Manajemen)
3. Berpengalaman minimal 1 tahun di bidang administrasi logistik/transportasi (diutamakan yang pernah menangani armada berpendingin)
4. Menguasai Microsoft Office (Word, Excel, terutama VLOOKUP, Pivot Table)
5. Teliti, rapi, dan mampu bekerja dengan deadline

Keterampilan & Tanggung Jawab

1. Mengelola dokumen pengiriman, surat jalan, dan laporan operasional armada
2. Mencatat dan memantau jadwal maintenance Thermo King dan kendaraan
3. Membuat laporan harian/mingguan/bulanan untuk manajemen
4. Berkoordinasi dengan driver, teknisi, dan tim operasional
5. Mengarsipkan dokumen dan menjaga kerapian data administrasi
6. Memastikan kelengkapan dokumen untuk kebutuhan klien dan internal

Syarat Tambahan

1. Jujur, disiplin, dan memiliki komunikasi yang baik
2. Bersedia bekerja di bawah tekanan
3. Memiliki kendaraan pribadi menjadi nilai tambah

Ratu Seroja Nirwana merupakan perusahaan multi bisnis yang bergerak dibidaang usaha Food & Beverage, Konstruksi dan Distributor Marmer. Lokasi Kantor ratu Seroja Nirwana Terletak di area Cibubur Kota Bekasi.

Di Ratu Seroja, anda akan menjadi bagian dari tim yang dinamis dan bersemangat untuk membangun karir profesional anda.

Tanggung Jawab

• Mengelola jadwal, rapat, dan pengaturan perjalanan Dewan Direksi (Direksi) untuk memastikan kelancaran operasional sehari-hari.
• Menyiapkan laporan, presentasi, dan dokumen resmi untuk rapat Direksi dan pengambilan keputusan.
• Mengkoordinasikan komunikasi internal dan eksternal atas nama Direksi, memastikan profesionalisme dan kerahasiaan.
• Mendukung Direksi dalam inisiatif strategis dan proyek khusus, melacak kemajuan dan tindak lanjut.
• Menangani tugas administratif dan operasional untuk mengoptimalkan efisiensi Direksi.
• Berhubungan dengan pemangku kepentingan utama, eksekutif, dan departemen untuk memfasilitasi kolaborasi yang lancar.
• Memastikan pelaksanaan resolusi dan tindakan dewan tepat waktu, serta memelihara dokumentasi yang memadai.
• Menyelesaikan tugas yang diberikan di berbagai operasi bisnis dengan pengawasan minimal.
• Melakukan riset tentang berbagai topik dan menyiapkan laporan.

Persyaratan

• Wanita
• Gelar Diploma atau Sarjana di bidang apa pun.
• Lebih dari 2 tahun pengalaman sebagai Asisten Eksekutif atau peran pendukung serupa.
• Keterampilan organisasi, manajemen waktu, dan pemecahan masalah yang kuat.
• Kemampuan komunikasi dan interpersonal yang sangat baik, dengan pengalaman dalam manajemen pemangku kepentingan.
• Kemahiran dalam mengelola kalender, menyiapkan laporan/presentasi, dan menangani dokumentasi rahasia.
• Pengalaman sebelumnya dalam operasional SDM merupakan nilai tambah.
• Bersedia bepergian sesekali.

The role of Database Consultant is to support all aspects of Way4 Database Administration in Way4 Implementation, doing test, support, monitoring and solving the problem necessary to keep the good performance of the Oracle database and system.

Purpose:
DBA will work mostly with Technical Expert Manager, Project Manager, Presales and Business Development with the Database infrastructure planning and supporting Delivery Department in the implementation and maintenance of Way4's Database include but not limited to Oracle in the project, and possibly to involve in Way4 system implementation.

Objective:
Perform database technical duties to carry out and sustain the database system properly function.

Background:
DBA Oracle roles or similar, Possesses Banking and/or Financial Services environment and /or financial payment instruments is an advantage.

Main Responsibilities Area :

• Provides technical support to Delivery teams and client with the creation, deployment and maintenance of the Way4 System and database in both Development and testing environment, including Installation/upgrade/patching/migration, performance and tuning, security, data loads and database copies.
• Support Clients in a timely manner and balance priorities to achieve individual and team productivity goals
• Responsible to develop a comprehensive backup and recovery plan together with Client to assure total database recovery due to system outage or system fault.
• Help the Business Development and Presales to perform hardware sizing analysis to strategize infrastructure plan for the client
• As primary contact and responsible to perform troubleshoot for any Database production problems/issues which may arise. Provide a professional explanation where technical issues may originate from as a result of having a deep understanding of hardware and software components
• Good understanding in Way4 product system and database, and it's correlation with business transaction and flow.
• Providing consultation, training, mentorship to internal user and clients
• Develop product solution knowledge and research required and maintain knowledge of current in-store
• Recommend improvement in technical solution or process for the good of the company and or client

Job Requirements :

• Educated to degree level in IT or
• 4-5 years relevant work with DBA experience and successful record
• A good knowledge of the operating system (s) such as Unix, DOS, Linux
• Experience in all routine DBA tasks including health checks, troubleshooting issues and installations .
• Good knowledge of PLSQL, and SQL
• Ability to perform both Oracle and also operating system performance monitoring and the necessary adjustments
• Good skills in PLSQL, all Oracle tools (e.g. security management, backup, recovery)

Other Requirements
:

· Resourceful and self-sufficient

· Availability to travel: estimate 30-50%

Behavior Competencies :

• Massive experience in analyzing and solving DB technical problems
• High level of accuracy
• Team player with great written and oral communication skills in English.
• Experience working in a dynamic, fast-paced environment and can make decisions quickly, sometimes under tight deadlines
• Sets high standards of performance for oneself
• Excellent verbal and written communication skills with the ability to tailor communication style to different audiences
• Shown success in team environments demonstrating shared responsibility and accountability with other team members
• Demonstrates flexibility in day-to-day work based on business needs.

One of our clients, an Indonesian Hospitality Group comprising several hotels and resorts across the archipelago, is currently seeking a highly talented and motivated individual for an Executive Assistant Manager to join the team immediately.

The ideal candidate for Executive Assistant Manager (EAM) will assist the General Manager in overseeing daily hotel operations, ensuring service excellence, financial performance, and compliance with company standards. Acts as second-in-command and provides leadership support to all departments to maintain guest satisfaction, employee engagement, and business goals.

Requirements :

• Open for local candidates.
• Bachelor's Degree in Hospitality Management or related field (Master's degree is a plus).
• Minimum two years in a managerial position within hotel operations (experience in luxury hotels/resorts is strongly preferred).
• Proven track record in overseeing multiple departments and ensuring operational excellence.
• Strong leadership skills with the ability to motivate and manage large teams effectively.
• Excellent communication and interpersonal skills to interact with guests, staff, and stakeholders.
• Problem-solving and decision-making capabilities with a proactive and hands-on approach.
• Solid knowledge of hotel management systems, budgeting, and operational procedures.
• Flexible, honest, and loyal with a commitment to brand standards.
• Exceptional guest service mindset with meticulous attention to detail.
• Ability to work well under pressure and adapt to fast-paced, dynamic environments.
• Willing to relocate and work across all properties when required.
• Proficiency in English and Bahasa Indonesia (additional languages are an advantage).

Responsibilities :

• Oversee daily hotel operations and ensure smooth coordination across departments.
• Support and deputise the General Manager in all aspects of hotel management.
• Ensure service quality and guest satisfaction meet brand standards.
• Monitor hotel facilities, cleanliness, and safety standards.
• Handle VIP guests, special requests, and service recovery when necessary.
• Maintain strong guest relations to ensure repeat business and positive reviews.
• Monitor guest feedback and implement improvements.
• Assist the GM in developing and monitoring annual budgets, forecasts, and financial performance.
• Control costs while maximising revenue and profitability.
• Review daily reports, analyze performance, and recommend action plans.
• Provide leadership, guidance, and coaching to Department Heads.
• Foster a positive work culture and ensure compliance with HR policies.
• Oversee recruitment, training, and development of employees to maintain high service standards.
• Assist GM in long-term planning, market positioning, and competitive analysis.
• Participate in management meetings and contribute to decision-making.
• Act as Acting General Manager in GM's absence.

Benefits:

Competitive base salary according to experience + BPJS + THR

Job Type: Full-time