1 Administrative Support jobs in Indonesia
Executive Secretary / Office Assistant
Posted 18 days ago
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Job Description
Job Position : Executive Secretary / Office Assistant (Securitas Company)
Our Client is a leading local financial institution. They have been established since 1992 and headquarter based in Jakarta. They provide a broad range of financial services such as Investment Banking, Securities and Investment management to diversified client base which includes corporations, financial institutions and government individuals.
Job Summary: The Executive Secretary provides high-level administrative support to executives and team members, ensuring efficient operation of their office through effective scheduling, communication, and office management.
Key Responsibilities:
- Manage and maintain the executives calendar and schedule appointments.
- Arrange meetings, conferences, and travel arrangements.
- Prepare and edit correspondence, reports, and presentations.
- Handle incoming calls and correspondence, screening and prioritizing as necessary.
- Maintain confidential information with discretion.
- Coordinate activities and communicate effectively with internal and external stakeholders.
- Manage office supplies and administrative procedures of the office
- Manage staff hospital insurance as a back up
- Manage and coordinate for Work Permit Visa for Foreigners
- Assist in special projects as assigned.
- Assist & manage payment billing of Credit Card and expenses for CF
Qualifications/skills:
- Proven experience Min 7 years as an Executive Secretary or similar administrative role.
- Strong communication skills. Knows Bahasa and English
- Tech Savvy, Proficiency in MS Office and user of social Media
- Ability to handle sensitive and confidential information.
- Well travelled including foreign travel
- Bachelors degree or relevant certification is preferred.
- Have initiative and can work independently.
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