1,339 Administration Specialist jobs in Indonesia

Kualifikasi:

• Berusia Maksimal 30, wajib mempunyai kendaraan sendiri
• Detail, teliti, rapi, sistematic,tidak ceroboh, mengutamakan kualitas akurasi data & proses oriented.
• Daya Ingat kuat
• Senang berkutat dgn angka & didepan komupter
• Pengalaman Administrasi Penjualan minimal 3 tahun
• Mahir Exel & lebih disukai bisa H & V look up/ pivot table
• Mampu berkoordinasi secara operational & membuat skala prioritas kerja
• Pendidikan Minimal D3 jurusan TI atau All Teknik/ Administrasi / Akutansi / IT, Untuk SMK minimal pengalaman 5 tahun
• Sangat mahir di bidang adminstrasi & kerapian dokument, bisa multitasking medium
• Mempunyai kemampuan komunikasi lisan & tulisan yg baik
• Bersedia bekerja hingga 19.00 tiap hari ketika load sedang tinggi

Uraian Pekerjaan & Tanggung Jawab:

• Menerima, Memvalidasi dan Memproses PO
• Memproses PO/ faktur penjualan ( Invoice/ SO /KO ), SJ pengiriman, hingga terbayar
• Mendokumentasikan hal hal terkait devisi penjualan
• Membuat& Mengupadate surat penawaran, & katalog barang ready stock & Stok Availability
• Koordinasi / komunikasi ke pelanggan atas PO yg diterima dan hal hal terkait devisi penjualan
• Memantau outstanding PO & ketersediaan stok & meminta stok ketika menipis
• Koordinasi dengan gudang, sampai barang terkirim ( melalui SPK )
• Membuat laporan penjualan
• Mengupdate harga jual terbaru & history harga pelanggan
• Membantu / menyiapkan sample yg dibutuhkan

Benefit :

• Incentive penjualan atas semua PO yg ditangani
• Incentive atas customer yg dilayani
• Tunjangan kesehatan setelah sebagai karyawan tetap
• Mendapat Training SOP
• Jenjang Karir yg terbuka lebar
• Perusahaan mendidik karyawan sebagai pribadi yg handal, disiplin, berwawasan & mempunyai integritas

Core Responsibilities

▸ Personnel Management (60%)

• Lead end-to-end recruitment processes.
• Handle statutory benefit declarations (e.g., BPJS enrollment, contributions).
• Maintain employee records and compliance documents required by local labor authorities.

▸ Administrative Coordination (40%)

• Manage daily office operations (including vehicle dispatch records and warehouse administrative support).
• Translate bilingual documents (e.g., transportation contracts/customs clearance documents) between Chinese and Indonesian.
• Facilitate cross-cultural communication between Chinese and Indonesian teams.

Mandatory Requirements

• Business-level proficiency in Chinese.
• 3+ years of human resources experience in Indonesia (logistics/manufacturing background preferred).
• Familiarity with the Indonesian Labor Law and local employment practices (e.g., THR bonus calculation, severance pay processing).
• Ability to adapt to the fast-paced work rhythm of the logistics industry.

What you'll do:

To provide administrative and operational support in the planning, coordination, and execution of marketing events across multiple brands, ensuring smooth logistics, accurate documentation, and efficient communication between internal teams, vendors, and stakeholders.

1. Event Planning & Coordination

• Assist the Event Manager in planning and organizing marketing events, exhibitions, sponsorships, and promotional activities.
• Maintain event timelines, calendars, and checklists to ensure deadlines are met.
• Coordinate with internal departments to align event objectives with marketing goals.

2. Administrative & Financial Support

• Prepare and manage budgets, purchase orders, and vendor contracts.
• Maintain accurate records of expenses, invoices, and financial documentation.
• Support audits and ensure compliance with internal financial policies.

3. Vendor & Stakeholder Management

• Liaise with vendors, venues, and external partners to fulfil event requirements.
• Manage procurement of event materials, promotional items, and equipment.
• Ensure service providers meet agreed standards and timelines.

4. Event Logistics & Operations

• Handle venue booking, catering, equipment rental, and travel arrangements.
• Support on-site event operations including registration, set-up, and troubleshooting.
• Monitor event inventory and promotional material supplies.

5. Reporting & Evaluation

• Prepare event documentation including attendee lists, agendas, and reports.
• Collect post-event feedback and assist in evaluating event effectiveness.
• Recommend improvements for future events based on data and insights.

SKILLS AND EXPERIENCE REQUIRED:

• Experience working with vendors, budgets, and logistics preferred.
• Strong interpersonal skills to work effectively with internal and external stakeholders.
• Detail-oriented with strong problem-solving skills.

QUALIFICATIONS:

• Bachelor's degree in Marketing, Communications, Business Administration, or related field.
• 1–3 years of experience in event coordination, marketing support, or administrative roles.

• Technical Skills: Familiarity with event management software/tools is an advantage.

• Role Requirements and Eligibility Criteria: All candidates must meet the requirements stated in the job description, covering the following components: Educational Background, Professional Experience, Technical and Functional Skills, and Core Competencies.

• Please note that the recruitment process and selection of candidates will be conducted at the sole discretion of the company. Only shortlisted applicants will be contacted for further steps in the process.

• Managing and maintaining office supplies inventory and ordering new stock as needed.
• Coordinating and scheduling meetings, including preparing agendas and taking minutes.
• Handling incoming and outgoing correspondence, including emails and phone calls.
• Assisting with travel arrangements for staff, including booking flights and accommodation.
• Greeting visitors and clients in a professional and courteous manner.
• Maintaining organized filing systems, both physical and digital.
• Performing data entry and maintaining accurate records.
• Assisting with basic bookkeeping tasks and expense report processing.
• Providing general administrative support to various departments as required.
• Ensuring the office environment is tidy and presentable.

• High school diploma or equivalent; Associate's degree preferred.
• Proven experience as an Administrative Assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Ability to multitask and prioritize tasks effectively.
• Professionalism and a customer-service oriented attitude.
• Discretion and confidentiality in handling sensitive information.
• Familiarity with office equipment and procedures.

• Manage calendars, schedule meetings, and coordinate appointments.
• Handle incoming and outgoing correspondence and communications.
• Maintain organized and efficient filing systems.
• Act as the primary point of contact for visitors and inquiries.
• Manage office supplies and inventory.
• Arrange travel and accommodation for staff.
• Process expense reports and assist with basic financial tasks.
• Provide general administrative support to various departments.
• Prepare documents, reports, and presentations.
• Maintain confidentiality of sensitive information.

• High school diploma or equivalent; Associate's degree preferred.
• Minimum of 2 years of experience in an administrative or office management role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Ability to multitask and prioritize effectively.
• Discretion and ability to handle confidential information.

• Manage office calendars and schedule appointments.
• Coordinate and arrange travel logistics for staff.
• Prepare, proofread, and edit correspondence and reports.
• Maintain organized filing systems (both physical and digital).
• Handle incoming calls, emails, and general inquiries.
• Manage office supplies inventory and procurement.
• Assist with the planning and execution of office events.
• Provide general administrative support to various departments.
• Ensure the office environment is tidy and well-maintained.
• Greet visitors and manage reception duties when needed.

• Associate's degree or relevant certification preferred.
• Minimum of 2 years of experience in administrative support or office management.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Detail-oriented and able to maintain confidentiality.
• Proactive and able to work independently and as part of a team.
• Experience with virtual meeting platforms is beneficial.

• Manage office correspondence, including emails, phone calls, and mail.
• Schedule appointments, meetings, and manage calendars.
• Prepare documents, reports, and presentations.
• Maintain office filing systems and databases.
• Greet visitors and direct them appropriately.
• Assist with travel arrangements for staff.
• Order and maintain office supplies and equipment.
• Handle basic bookkeeping and expense tracking.
• Coordinate with vendors and service providers.
• Provide general administrative support to the office manager and staff.
• Ensure the office environment is organized and presentable.
• Assist in organizing office events and team-building activities.
• Implement and improve administrative processes.
• Act as a point of contact for internal and external inquiries.