1,403 Administrative Assistance jobs in Indonesia

Office Administration

• Candidates must at least possess Bachelor's degree of Economics, Accounting Finance , English or related field from a reputable university
• Minimum 2 years experience in Personal Assistant roles
• Maximum age 35 years.
• Excellent verbal and written communication skills, in Bahasa and English (Can speak Mandarin is a plus)
• Expert in Microsoft Office: Word, Excel, Power Point
• Well-organized and have great time management skills
• Good initiative, proactive, willing to learn, detail oriented, and able to work under pressure, able to work independently with minimum supervision.
• Experience handling confidential matters with discretion and professionalism.
• High-energy personality with a go-getter attitude and enjoys working in a fast-paced dynamic industry)
• Domiciled in Bekasi is preferable
• Have SIM A & C is a MUST

About the role

Join Adix Indonesia as a Back Office Administration. In this full-time position based in Jakarta, you will be responsible for providing administrative and clerical support to the sales and client management teams. This is an exciting opportunity to contribute to the success of a dynamic organisation within the Administration & Office Support industry.

What you'll be doing

1. Handling incoming inquiries and requests from clients and sales teams
2. Maintaining accurate and up-to-date client records and databases
3. Assisting with the preparation of sales proposals and client presentations
4. Coordinating travel arrangements and scheduling meetings
5. Providing general administrative support, including filing, photocopying, and document management
6. Collaborating with cross-functional teams to ensure efficient operations

What we're looking for

1. Minimum 1-2 years of experience in a back office or administrative support role, preferably within a client-facing environment
2. Strong communication and interpersonal skills with the ability to liaise effectively with clients and colleagues
3. Excellent organisational and multitasking abilities, with a keen eye for detail
4. Proficiency in Microsoft Office suite (Word, Excel, PowerPoint)
5. Familiarity with customer relationship management (CRM) software
6. A proactive and solution-oriented mindset

What we offer

At Adix Indonesia, we are committed to providing our employees with a supportive and engaging work environment. You can look forward to competitive remuneration, opportunities for professional development, and a range of health and wellbeing initiatives to help you thrive.

About us

Adix Indonesia is one of branch office of Adix Ingenieria Spain and is a leading provider of Explosion Protection Business worldwide. The back office officer is an administrative and office support services, serving a diverse range of clients across the Jakarta region. Our mission is to enable our clients to focus on their core business by delivering exceptional back-office support. With a strong emphasis on customer service and innovation, we are dedicated to continuously improving the way we work and the value we provide to our clients.

Apply now for this exciting opportunity to join the Adix Indonesia team

Informasi Lowongan

Tipe Pekerjaan

Remote/On-site

Fungsi Pekerjaan

Penjualan dan Pemasaran, Administrasi

Jenjang Karir

Pemula / Staf

Job Deskripsi

• Handle walk-in customers and sales force inquiries in the Sales Office.
• Check incoming documents for completeness and requirements, then log them into Sharing Folder & CCMS.
• Conduct follow-up calls to Sales Force and Customers regarding incoming documents, claims, premium holidays, premium due, orphan policies, and other related matters.
• Deliver Policy Book to Sales Force and follow up on Tanda Terima Polis submission.
• Prepare daily and monthly reports as required.
• Process reimbursement, purchase requests, and other submissions in the system.
• Execute other job assignments to ensure smooth Sales Office daily operations.

Persyaratan

Tingkat Pendidikan

S1

Jurusan Pendidikan

Semuanya

Minimal Pengalaman

3 tahun

Deskripsi Persyaratan

• Bachelor's Degree (S1) from any major.
• Minimum 3 years of working experience in Insurance Administration / Frontliner / Customer Service.
• Proficient in computer literacy, at least MS Word and MS Excel.
• Detail-oriented, organized, and able to work independently as well as in a team.
• Strong communication and follow-up skills.

Skill yang Dibutuhkan

Lokasi

Kota

Surabaya

Alamat

Gedung Mayapada Tower Lt. 6 Suite 06-01, Jl. Jenderal Sudirman Kav. 28, Karet - Setiabudi Jakarta Selatan

Tentang Perusahaan

PERSOLKELLY Recruitment Indonesia

Industri

Konsultan

Benefit

Deskripsi Perusahaan

PERSOLKELLY is one of the largest recruitment companies in Asia Pacific providing comprehensive end-to-end workforce solutions to clients. Headquartered in Singapore, the company was established in 2016 and is a joint venture between Kelly Services, Inc. and affiliates of PERSOL HOLDINGS Co. Ltd. PERSOLKELLY is a regional specialist with a depth and breadth of expertise and capability, as we have experience in the realities of your world and can open you to opportunities across ours. All businesses seek the winning combination of talent, knowledge, and experience. Coming together as one strong regional business means you benefit from our expansive reach and strong experience; our connections and depth of expertise becomes yours. Today, PERSOLKELLY operates more than 45 offices across 13 markets including Australia, China, Hong Kong, India, Indonesia, Korea, Malaysia, New Zealand, Philippines, Singapore, Taiwan, Thailand, and Vietnam. For more information, please visit

Job Vacancy: Sales Office Administration (SOA)

Location : Surabaya

We are looking for a
Sales Office Administration (SOA)
to be placed in
Surabaya
. This role is responsible for supporting Sales Office daily operations, handling customer and sales force inquiries, as well as ensuring administrative processes run smoothly.

Qualifications:

• Bachelor's Degree (S1) from any major.
• Minimum 3 years of working experience in Insurance Administration / Frontliner / Customer Service.
• Proficient in computer literacy, at least MS Word and MS Excel.
• Detail-oriented, organized, and able to work independently as well as in a team.
• Strong communication and follow-up skills.

Job Scope:

• Handle walk-in customers and sales force inquiries in the Sales Office.
• Check incoming documents for completeness and requirements, then log them into Sharing Folder & CCMS.
• Conduct follow-up calls to Sales Force and Customers regarding incoming documents, claims, premium holidays, premium due, orphan policies, and other related matters.
• Deliver Policy Book to Sales Force and follow up on Tanda Terima Polis submission.
• Prepare daily and monthly reports as required.
• Process reimbursement, purchase requests, and other submissions in the system.
• Execute other job assignments to ensure smooth Sales Office daily operations.

PT Smailing Tours & Travel Service is seeking an experienced Middle Office/Administration professional to join our team in Central Jakarta, Jakarta. In this full-time role, you will be responsible for providing administrative and operational support to our busy travel agency. This is an excellent opportunity to contribute to the success of a well-established company in the travel industry.

What you'll be doing :

• Performing data entry and maintaining customer records and booking information

• Providing general administrative support to the sales and operations teams

• Coordinating with suppliers and partners to ensure smooth service delivery

• Maintaining accurate documentation and filing systems

• Supporting the team with ad-hoc tasks as required

What we're looking for :

• At least 2 years of experience in an administrative or middle office role, preferably in the travel industry

• Strong organizational and time management skills with the ability to multitask and priorities effectively

• Excellent communication and customer service skills, with a professional and courteous demeanor

• Proficient in using Microsoft Office suite, with the ability to learn new software quickly

• Attention to detail and a problem-solving mindset

• A team player with a flexible and adaptable approach

If you are interested in this exciting opportunity, please apply your CV & photo

Jenis Pekerjaan: Penuh Waktu

• Oversee daily office operations and ensure seamless administrative support.
• Manage office supplies, equipment, and inventory, ensuring adequate stock levels.
• Liaise with vendors and service providers to maintain office facilities and equipment.
• Develop and implement efficient administrative policies and procedures.
• Supervise and mentor administrative staff, providing guidance and performance feedback.
• Manage office budgets and control expenditures for administrative services.
• Coordinate office maintenance, repairs, and improvements.
• Ensure a safe, clean, and functional office environment for all employees.
• Organize and coordinate company events, meetings, and travel arrangements.
• Act as a primary point of contact for staff inquiries regarding office services.
• Manage incoming and outgoing mail and deliveries.
• Support HR functions related to onboarding and office facilities.

• Bachelor's degree in Business Administration, Management, or a related field.
• 5+ years of experience in office management, administration, or operations.
• Proven experience in supervising staff and managing administrative teams.
• Strong understanding of office operations, facilities management, and vendor relations.
• Excellent organizational and time management skills.
• Proficiency in office productivity software (e.g., Microsoft Office Suite).
• Strong budgeting and financial management skills.
• Exceptional communication and interpersonal skills.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Problem-solving skills and a proactive approach to challenges.

• Managing the work scheduling and rotation
• Managing the budget tracker & the overtime, e. facilitating setting up of new team members, log in details, equipment
• Being the onsite presence for managing all day-to-day

Requirements :

• Microsoft Office: Excel and Word
• Microsoft Project
• Emailing
• Filing
• Plus team player, professional attitude
• Accurate, level headed
• Candidate must possess at least a Bachelor's Degree, Architecture, Hospitality/Tourism/Hotel Management or equivalent
• Required language(s): English, Bahasa Indonesia
• At least 2 year(s) of working experience in the related field is required for this position
• Preferably Manager / Assistant Managers specializing in Architecture/Interior Design or equivalent
• Full-Time position(s) available

Hi, students and fresh graduates We're looking for rangers to support our Operational Department as General Administrative staff. Are you ready?

Responsibilities

Provide general administrative support to the organization, including managing correspondence, phone calls, chats, and emails.

Maintain and update records, databases, and filing systems.

Assist in preparing and distributing documents, reports, and presentations.

Conduct research and compile data as required.

Perform other administrative tasks as assigned.

Qualifications

Currently pursuing a degree in a relevant field (e.g., business administration, office management, etc.) or recently graduated.

Proficient in using office software, including word processing, spreadsheets, and presentation tools.

Excellent attention to detail and accuracy.

Good communication skill.

Based in Tangerang or Tangerang Selatan

Internship Period

3-6 months

Placement

BSD, Tangerang.

Job Description:

To perform the daily routine of document management process and administrative functions, including:

1. Receive, check, sort, and file financial documents, including, but not limited to, hardcopy invoices and expense reports.

2. Manage financial document filing in the storage. Ensure smooth document flow from Abbott internal storage to third - party storage and the availability of spaces for new documents.

3. Perform good document indexing for easy tracking.

4. Provide general administrative support as needed.

Jenis Pekerjaan: Magang

Panjang kontrak: 6 bulan