2,483 Administrative Assistant jobs in Indonesia

• Manage calendars, schedule meetings, and coordinate appointments.
• Handle incoming and outgoing correspondence and communications.
• Maintain organized and efficient filing systems.
• Act as the primary point of contact for visitors and inquiries.
• Manage office supplies and inventory.
• Arrange travel and accommodation for staff.
• Process expense reports and assist with basic financial tasks.
• Provide general administrative support to various departments.
• Prepare documents, reports, and presentations.
• Maintain confidentiality of sensitive information.

• High school diploma or equivalent; Associate's degree preferred.
• Minimum of 2 years of experience in an administrative or office management role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Ability to multitask and prioritize effectively.
• Discretion and ability to handle confidential information.

• Manage office calendars and schedule appointments.
• Coordinate and arrange travel logistics for staff.
• Prepare, proofread, and edit correspondence and reports.
• Maintain organized filing systems (both physical and digital).
• Handle incoming calls, emails, and general inquiries.
• Manage office supplies inventory and procurement.
• Assist with the planning and execution of office events.
• Provide general administrative support to various departments.
• Ensure the office environment is tidy and well-maintained.
• Greet visitors and manage reception duties when needed.

• Associate's degree or relevant certification preferred.
• Minimum of 2 years of experience in administrative support or office management.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Detail-oriented and able to maintain confidentiality.
• Proactive and able to work independently and as part of a team.
• Experience with virtual meeting platforms is beneficial.

• Manage office correspondence, including emails, phone calls, and mail.
• Schedule appointments, meetings, and manage calendars.
• Prepare documents, reports, and presentations.
• Maintain office filing systems and databases.
• Greet visitors and direct them appropriately.
• Assist with travel arrangements for staff.
• Order and maintain office supplies and equipment.
• Handle basic bookkeeping and expense tracking.
• Coordinate with vendors and service providers.
• Provide general administrative support to the office manager and staff.
• Ensure the office environment is organized and presentable.
• Assist in organizing office events and team-building activities.
• Implement and improve administrative processes.
• Act as a point of contact for internal and external inquiries.

• Managing incoming and outgoing mail, email, and phone calls.
• Scheduling and coordinating meetings, appointments, and travel arrangements.
• Maintaining and organizing physical and digital filing systems.
• Preparing reports, presentations, and correspondence.
• Ordering and managing office supplies and equipment.
• Assisting with basic bookkeeping and expense report processing.
• Welcoming visitors and directing them to the appropriate personnel.
• Coordinating with vendors and service providers for office maintenance and repairs.
• Providing general administrative support to the team and management.
• Ensuring the office environment is tidy, organized, and welcoming.
• Assisting with event planning and coordination as needed.

• Managing calendars, scheduling appointments, and coordinating meetings for executives and teams.
• Handling incoming and outgoing communications, including emails, phone calls, and correspondence.
• Preparing and editing documents, reports, presentations, and spreadsheets.
• Organizing and maintaining digital filing systems, ensuring easy access to important information.
• Assisting with travel arrangements and expense reporting.
• Coordinating office supplies and managing vendor relationships.
• Providing support for special projects and initiatives as needed.
• Conducting research and compiling information on various topics.
• Ensuring the confidentiality and security of sensitive information.
• Streamlining administrative processes and implementing efficiency improvements.

About the role

As an Administrative Assistant, you will play a crucial role in supporting the day-to-day operations, a dynamic and growing company based in Central Jakarta. This contract position will provide you with the opportunity to work in a fast-paced environment and contribute to the overall success of the organisation.

Responsibilities:

1. Assist with the establishment and operational setup of the Indonesia subsidiary.
2. Support the business activities of the Indonesia subsidiary.

Requirements:

1. Fluent in Mandarin (able to communicate, read and write in daily conversations).
2. Detail-oriented, diligent, and highly responsible.
3. Able to adapt to flexible working hours.

Preferred Qualifications:

• Previous experience working in a large corporation.
• Good command of English.

What we're looking for

• Strong organisational and time management skills with the ability to multitask and prioritise effectively
• Excellent written and verbal communication skills in Mandarin, English and Bahasa Indonesia
• Proficiency in Microsoft Office suite especially Basic Excel (Sum + Total)
• Attention to detail and a commitment to maintaining high standards of accuracy
• Flexible and adaptable, with the ability to work well in a team and independently

印尼雅加达行政助理

一、岗位职责:

1. 协助公司在印尼子公司的设立、注册及相关落地工作,确保流程合规、顺利推进;
2. 协助子公司日常业务的开展,包括行政事务支持、文件处理、资料整理与归档;
3. 协助总部与印尼团队的沟通与协调,促进双方工作高效衔接;
4. 协助安排和跟进当地合作伙伴、供应商及客户的沟通事宜;
5. 根据业务需求,协助完成临时交办的工作任务。

二、任职要求:

1. 中文流利,能够进行日常沟通和书面交流;
2. 工作细致、认真踏实,具备较强的责任心和执行力;
3. 具备良好的沟通协调能力及团队合作精神;
4. 能适应灵活的工作时间安排,具备一定的抗压能力。

三、加分项:

• 有大型企业或跨国公司工作经验者优先;
• 英语良好,能作为工作语言者更佳;
• 熟悉印尼当地的文化、法律及行政流程者优先考虑。

Administrative Assistant

We are looking for an organized and proactive Administrative Assistant to support our Study Consultants