2,104 Board Secretary jobs in Indonesia

Qualifications:

-Bachelor's degree in secretary, business administration, communications, or relevant field

-Experience in executive administrative assistance and Company Secretarial Work

-Relevant experience in the education industry is a plus

-Excellent Communication skills, both verbal and written

-Strong organizational and managing tasks

-Attention to detail, accuracy, and ability to multitask

-Ability to maintain confidentiality and professionalism

-Proficient in English or able to speak Japanese is a plus

-Flexible and able to business trip

-Ability to work well under pressure and meet deadlines

Job Description:-

-Assisting management with personal matters, scheduling, correspondence, administration, and other daily tasks.

-Maintaining confidentiality and interacting professionally with all levels of management, staff, and business partners.

-Acting as a reminder for management activities and serving as a liaison for parties interested in management, such as organizing meetings, visits, inaugurations, approvals, etc.

-Arranging meetings with internal and external parties.

-Implementing and maintaining administrative procedures and systems.

-Supervising and coordinating the execution of tasks assigned by management to internal teams.

-Performing other tasks related to management interests.

Company Description

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Role Description

This is a full-time on-site role for an Executive Assistant located in Jakarta, Indonesia. The Executive Assistant will support senior executives by managing their schedules, coordinating meetings, and handling communication. Daily tasks include preparing expense reports, managing administrative tasks, and providing general executive support.

Qualifications

• Experience in Executive Administrative Assistance and Administrative Assistance
• Skills in preparing Expense Reports and providing Executive Support
• Strong Communication skills, both written and verbal
• Excellent organizational and time management skills
• Ability to handle confidential information with discretion
• Proficiency in Microsoft Office Suite
• Experience in the retail industry is a plus

Job Descriptions:

Manage complex calendars, schedule meetings, and coordinate logistics for internal and external engagements.

Prepare presentations, reports, and correspondence on behalf of executives.

Handle confidential documents and ensure they remain secure.

Assist with the planning and execution of company-wide events, conferences, and off-sites.

Liaise with HR, Finance, and other departments on administrative matters.

Provide support for budget tracking, invoice processing, and procurement for executive needs.

Act as a cultural ambassador and uphold company values in all interactions.

Minimum Qualifications: Job Requirements:

Female

Bachelor's degree in Business Administration, Communications, or a related field.

Minimum of 1–2 years of experience as an Executive Assistant, preferably in a tech or IT environment.

Excellent organizational and time-management skills with acute attention to detail.

Strong verbal and written communication skills.

Proficient in productivity tools (e.g., Google Workspace, Microsoft Office Suite, etc).

Ability to prioritize and multitask in a fast-paced, dynamic environment.

Flexible and proactive with a positive attitude.

Must be fluent in communication in English

Can join ASAP

PT Kualitas Tekhnologi Asia (Qualitas) was founded in 2012 with the intention to assist companies in utilizing the right information technology. Started from a small team, Qualitas was delivering one project continued with other projects and the company was growing along with more trust we gain from our customers. We are partnering with the best solution available in the market: ERP, Business Intelligence, Supply Chain Optimization, and Education Solution. We also developed our own mobile solutions and games applications to complement those established solutions. To move toward our company vision 'to be the most innovative IT and business solution provider in South East Asia', now we have offices in Indonesia (Jakarta & Surabaya), Singapore, and Malaysia.

Basic Requirements:

• Minimum 2 years of experience in a similar role.

• Previous experience as a Personal Assistant is preferred.

• Excellent management, time-management, and multitasking skills.

• Excellent communication (written and verbal) and interpersonal skills.

• Must be proficient with Google Drive, Google Docs, and AI services.

• Good in online research and able to complete tasks proactively without supervision.

• High sense of integrity, and initiative and confidentiality.

Executive Assistant & Interpreter

Lumedge Development creates signature villas in Bali — aesthetic, innovative, and deeply meaningful. We build not only houses, but also a strong team that shares our values of quality, trust, and innovation.

We are currently seeking an Executive Assistant & Interpreter to support our CEO in business processes and meetings.

Responsibilities:

• Provide simultaneous and consecutive interpretation (Russian ⇄ English ⇄ Indonesian) during meetings, negotiations, and business events.
• Translate written materials including business correspondence, presentations, and documents.
• Accompany the CEO on business trips across Indonesia and internationally.
• Assist with day-to-day administrative and organizational tasks.

Requirements:

• Fluent in 
  Russian
  , 
  English
  , and 
  Indonesian
   (both spoken and written).
• Proven experience in oral and written translation.
• Willingness to travel and work with a flexible schedule.
• Strong organizational skills, diplomacy, and attention to detail.

We offer:

• Hybrid work format (partly office-based in Bali, partly remote).
• Exciting projects in the premium real estate development sector.
• Opportunities for professional growth and participation in international negotiations.

Job Type: Full-time

Language:

• English (Preferred)
• Bahasa (Preferred)
• Russian (Required)

Join Manukora, the #1 D2C Manuka Business in the USA.

Are you someone who thrives in taking charge, driving results, and staying steps ahead? Do you excel in fast-paced settings and possess an intuitive ability to understand and fulfill the needs of a dynamic team? If this resonates with you, an exciting opportunity awaits

Executive Assistant at Manukora - Remote

We're looking for a
capable, detail-oriented, and proactive Executive Assistant

to support a high-performing leader at Manukora. This role is fully remote, with preference for candidates in the
Asia time zone

for long-term alignment (though PST-based applicants will also be considered).

You'll be the operational right-hand to a high-velocity executive — offering administrative, workflow, and coordination support while learning deeply about how a fast-growing D2C business operates from the inside.

This is a
high-trust, high-autonomy position

for someone who's systems-savvy, forward-thinking, and energized by momentum.
Impeccable organization and a strong work ethic are key.

The Ideal Candidate

You're someone who:

Thrives on keeping things moving and organized in the background.

Feels equally comfortable coordinating travel, updating asset libraries, managing email comms, or formatting a deck.

Can quickly jump into a new tool or process, ask smart questions, and unblock progress.

Has strong attention to detail, good judgment, and a calm, solution-oriented mindset.

Understands that admin is the backbone of growth — not just a task list, but a force multiplier.

Has a calm, thoughtful, and grounded energy that brings structure and follow-through.

Has strong work ethic, reliability, and impeccable organizational skills.

What You'll Do

Executive & Team Support

• Provide daily administrative support (calendar, coordination, project admin).
• Keep the executive accountable to organizational priorities.
• Draft follow-ups, prep decks, and manage internal communications as needed.

Task & Workflow Management

• Stay on top of fast-moving tasks, tracking delegated items and nudging as needed.
• Keep digital workspaces (e.g., Notion, Google Drive) tidy, searchable, and intuitive.
• Spot inefficiencies and proactively implement or suggest systems to improve them.

Project Coordination & Flex Support

• Jump into new challenges with curiosity and resourcefulness — even when unclear.
• Work across functions to move projects forward behind the scenes.
• Help keep focus by managing the "noise" — surfacing what matters, burying what doesn't.

What You Bring

• 2+ years of experience in an Executive Assistant, Admin, Ops, or Coordination role.
• Strong English written and verbal communication.
• Excellent attention to detail, clarity, and follow-through.
• Comfort working in remote-first, fast-paced environments.
• Familiarity with G Suite, Notion, Slack, and systems.
• Strong ability to learn new tools and systems quickly.
• Resourcefulness in problem-solving and a proactive approach to tasks.
• Prior experience in a D2C company is a plus.

Details

Role Type: Full-time, Remote

Location: Fully remote;
Asia time zone strongly preferred

, PST considered

Reporting To: Head of Brand & Customer

Start Date: ASAP

How to Apply

Send us an email at with:

• A few lines about what excites you about this role.
• Your resume.
• Email Only: Please note, we're all about direct connections. Make sure to send your application via email

Requirements

• Bachelor's degree in Translation, Linguistics, or a related field
• Fluency in Chinese (Mandarin), English (written and spoken), and Bahasa Indonesia (written and spoken)
• HSK (Hanyu Shuiping Kaoshi) level 4-6
• Ability to operate with discretion, professionalism, and cultural sensitivity in high-stakes settings
• Familiarity with pharmaceutical or chemical industry will be advantage

Job Desc

• Work closely with company executives on critical meetings, site visits, and external engagements
• Translate high-level materials and live discussions across Chinese, English, and Bahasa Indonesia
• Gain direct insight into the operational, regulatory, and innovation strategies behind Indonesia's emerging API industry
• Enhance your technical communication skills in a dynamic, fast-growing pharmaceutical environment

Responsibilities :

• Providing administrative support for commisioner and director.
• Managing and reminding executive schedules for meetings.
• Arranging and organizing executive meetings.
• Maintaining executive meeting report with clients.
• Maintaining weekly reports by sales team for executive level.
• Managing sales team attendences report.
• Colaborate with marketing for company events.

Qualifications :

• Bachelor's degree (S1) in Management or any related field.
• Having good skill at organizing and communication.
• Strong time management and multi-tasking ability.
• Willing to learn about company's objectives and goals.
• Able to work as individual or as a team.
• Having understanding about marketing / digital marketing and marketing tools are point plus.

We are looking for a detail-oriented
Executive Assistant (Japanese Speaker)
to provide full-spectrum administrative and executive support to our management team. This role requires strong organizational skills, cross-functional coordination, and proficiency in Japanese (minimum
JLPT N2
), English, and Bahasa Indonesia.

Responsibilities

• Administrative & Secretarial Support:
  Manage correspondence, filing systems, email handling, and scheduling.
• Calendar Management:
  Organize and prioritize appointments; provide reminders and daily support.
• Meeting Coordination:
  Prepare agendas, take accurate minutes, and distribute them promptly.
• Travel & Accommodation:
  Arrange travel, accommodation, transportation, and visa processing for expatriates; assist during company-wide events.
• Visitor Management:
  Coordinate visitor induction with HR/Safety, act as main contact, and provide guidance.
• Team Coordination:
  Facilitate communication across departments and support internal inquiries.
• Event Management:
  Plan meetings, seminars, and events; arrange logistics, catering, venues, and materials.
• Legal Administration:
  Draft/review legal documents (e.g., circular letters), liaise with legal counsel/notaries, and manage execution and filing.
• Translation & Interpretation:
  Translate and interpret between Japanese, English, and Bahasa accurately.
• Public Speaking:
  Act as MC at company events, presenting with confidence and professionalism.
• Time Flexibility:
  Support occasional after-hours tasks as needed.
• Other Duties:
  Perform additional responsibilities as assigned by management.

Qualifications

• JLPT N2
  certification or higher
• Having at least 3 to 5 years of experience in relatable field
• Trilingual: Japanese, English, and Bahasa Indonesia
• Proficient in MS Office and business communication
• Strong organizational, multitasking, and interpersonal skills
• Discreet, professional, and detail-oriented

Note: The position is open for Jakarta and Cikampek Placement