32 Event Support jobs in Indonesia

Job Brief
Location: Jakarta

Program Background
The SKALA Program is a significant Australian investment designed to help Indonesia address regional disparities in development. SKALA will contribute to this objective by strengthening selected elements of Indonesia's large and complex decentralised government system responsible for the delivery of basic services (Layanan Dasar). The SKALA Program's core approach is to facilitate better collaboration (Kolaborasi) between Indonesian government stakeholders, at national and subnational levels, to help realise synergies (Sinergi) that will trigger improved service delivery. Moreover, SKALA will build on, and take to scale, the successes and learning from Australia's previous 19 years of support to Indonesia's decentralised government system. The SKALA Program is to be implemented through the following three pillars:

Pillar 1: Stronger national level enabling environment for sub-national service delivery.

Pillar 2: Better sub-national governance for service delivery.

Pillar 3: Greater participation, representation and influence for women, people with disabilities and vulnerable groups.

SKALA is implemented at the national level with an office in Jakarta and at the subnational level with offices in Aceh, Nusa Tenggara Barat, Nusa Tenggara Timur, Maluku, Gorontalo, Kalimantan Utara, Tanah Papua. In addition to the 3 pillars, SKALA works across 4 general themes of Public Financial Management, Minimum Service Standards, Data and Analysis and GEDSI.

About DT Global Asia Pacific
At DT Global Asia Pacific, we aim to positively impact people's lives through delivery excellence. As a leading implementing partner across Asia and the Pacific, we co-create locally led solutions in partnership with governments, communities, and stakeholders. We bring together talented teams and deep regional expertise to deliver initiatives that promote inclusive economic growth, essential services, and resilient, secure communities. With over 1,500 staff, experts in 22+ countries and more than 60 years of development experience, we tackle complex community, national and transnational challenges — from governance and justice systems to climate resilience, infrastructure and social equity — with innovative thinking and a commitment to long-term impact.

For more information, please see

The Role
The Event Support Manager will play a pivotal role in coordinating and overseeing all aspects of event management and coordination within SKALA. Reporting to the Director of Operations & Finance, the Event Support Manager will be responsible for the supervision of the Event Support Unit and for close coordination with Provincial Admin Units to provide 30% logistical and 70% administrative support for SKALA-supported events. This position is also required to collaborate closely with relevant program teams, procurement unit, finance unit, and Senior Leadership Team for planning and delivery of events while ensuring compliance with relevant policies and procedures.

Click on the link or copy paste it to access the full Terms of Reference for this position:

About You
Specific Responsibilities
Strategic Planning for Event Support

• Proactively engage with SKALA teams and/or work units to anticipate needs and ensure required resources are available.
• Coordinate and maintain a consolidated schedule for SKALA-supported events aligned with operational capability.
• Plan and implement allocation of event support responsibilities amongst relevant staff ensuring optimum utilisation and a balanced workload.
• Monitor and evaluate administrative and logistical management; identify risks; seek stakeholder feedback; drive quality, efficiency and compliance improvements using a problem-solving approach; capture and disseminate best practices and lessons learned in event management.
• Review and update the 'Event Management' section within SKALA's Operations Manual and event related templates so they remain relevant and suitable to meet emerging needs.

Event Delivery and Management

• Oversee the end-to-end delivery of SKALA events and ensuring compliance with SKALA policies and DFAT requirements.
• Monitor across all locations ensuring timely and accurate payments to event participants and event related vendors in line with SKALA policy and procedures.
• Provide end to end event support responsibilities for specific events.
• Take the lead in planning and management of 'large events' in coordination with relevant internal and external stakeholders.

Management of Event Management Application

• Perform as the 'System Manager' for SKALA's event management system, overseeing the 'Event Planning' and 'Participant Management' modules.
• Maintain and update the system user manual, and provider user training, as needed.
• Conduct regular checks on the application to ensure the system has accurate and up-to-date data and proactively follow up with relevant users to ensure accuracy and integrity.
• Identify challenges in using the system, propose enhancements, and if approved, coordinate implementation.

Procurement Support

• Work closely with the Procurement Unit to forecast upcoming procurement needs based on the event calendar.
• Provide strategic input on procurement decisions, including supplier selection and contract arrangement, to meet administrative and logistical needs and achieve value for money.
• Administer the Panel of Event Organisers, including identifying suitable providers across SKALA locations, management of Service Orders, and performance assessment.

Financial Management Support

• Oversee the financial management of SKALA-supported events, ensuring compliance with SKALA's policies and procedures, and DFAT requirements.
• Monitor event expenditure against forecast and develop monthly cash-flow forecasts for events.

People Management

• Lead the Event Support Unit to deliver activities per workplan—on time, within budget, to the required standard, and compliant with relevant policies and procedures.
• Set team and individual performance goals for Event Support Unit; conduct regular monitoring and feedback; initiate and manage Performance Improvement Plans where required.
• Administer the Panel of Event Specialists and temporary event support personnel (STAs) including assigning tasks, management of Service Orders, and performance assessment.
• Provide capacity building and mentoring to provincial admin staff to strengthen consistency and quality of event delivery across SKALA offices.

Other Duties

• Comply with DFAT, DT Global and SKALA policies on gender, disability, fraud and anticorruption, child protection, PSEAH and the environment.
• Ensure compliance and adherence to various operational policies, guidelines and manuals issued by DT Global and SKALA.
• Proactively identify and report risks and manage risks within your level of accountability.
• Undertake other duties as required by the Program.

Job Requirements

• Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.
• Work may require long, and flexible hours as needed.
• Work may involve frequent travel within Indonesia (as needed).

Relationship Management
This position works closely and effectively with a range of stakeholders, including all other Program staff, the DT Global corporate team and other external service providers. Report to the Operations and Finance Director and serves as line manager for members of the Event Support Unit.

Selection Criteria
Essential

• Tertiary academic qualifications in management, finance, accounting or other relevant fields.
• Minimum 8 years of experience in end-to-end event management (planning, logistics, budgeting, and event delivery). Experience leading major/complex national events is an asset.
• Proven track record managing high-volume, concurrent events across multiple locations.
• Knowledge and understanding of event requirements for government ministries; familiarity with DFAT policies/procedures is an advantage.
• Strong network and knowledge of suppliers and vendors relevant to event management.
• Demonstrated experience managing a large team, including resource management.
• Excellent communication, coordination, stakeholder, and leadership skills; strong organisational skills to manage multiple concurrent events.
• Commitment to GEDSI principles and accessible event delivery; fluency in Bahasa Indonesia and working proficiency in English.
• Willing/able to travel across provinces; work flexibly (evenings/weekends) during peak periods.

Desirable

• Experience on donor-funded programs and with Indonesian government stakeholders.
• Proficiency with Microsoft 365/SharePoint, Teams/Zoom, and basic budgeting/monitoring tools.

How To Apply
Click the 'Apply Now' button.

Please submit

• Your CV
• A cover letter addressing the selection criteria

APPLICATIONS CLOSE Wednesday, 17 September 2025, max 5 PM Jakarta Time
Encouraging Applications From People With Disabilities
As part of our commitment to inclusion, we actively encourage applications from people with disabilities (PWDs). We are also committed to providing reasonable accommodation throughout the recruitment process and in the workplace to support the success and well-being of employees with disabilities. Candidates requiring any adjustments to participate equitably, may contact SKALA People & Culture unit at and we will work with the candidate to find the right solution. This information is strictly confidential; used solely to strengthen our inclusive hiring efforts and ensure we provide any support needed. Your disclosure will not impact on recruitment decisions.

Should this role be of interest, we encourage you to apply as soon as possible. Kindly note only shortlisted applicants will be contacted.
DT Global is committed to child protection and safeguarding the welfare of children in the delivery of our international development programs. We are committed to Safety and the Prevention of Sexual Abuse and Harassment (PSEAH), and bribery prevention. DT Global is an equal opportunity employer and we encourage women, men, people with diverse backgrounds and people living with disabilities to apply. This program is funded by the Australian Government and Managed by DT Global.

• Coordinate catering logistics for virtual and hybrid events nationwide.
• Manage relationships with a network of partner caterers.
• Oversee order processing, fulfillment, and delivery scheduling.
• Ensure quality control of food products and presentation for remote delivery.
• Develop and optimize operational workflows for virtual event catering.
• Manage event catering budgets and negotiate pricing with partners.
• Liaise with event organizers to understand specific requirements and preferences.
• Address and resolve any logistical issues or client concerns promptly.
• Maintain high standards of service and customer satisfaction.

• Bachelor's degree in Hospitality Management, Business Administration, or a related field.
• Minimum of 5 years of experience in catering management, event planning, or food service operations.
• Proven experience in managing logistics and operations, preferably with remote components.
• Strong project management and organizational skills.
• Excellent communication, negotiation, and interpersonal abilities.
• Proficiency in relevant software for order management and communication.
• Ability to work independently and manage multiple projects simultaneously in a remote setting.
• Passion for food and delivering exceptional client experiences.

Company:

Founded in 1758 in Grasse in the south of France, Maison Sozio is one of the pioneers in fine

French perfumery.

The history of the Maison Sozio goes back to one of the very first families of perfumers in Grasse,

having been at the origin of the community of glove-makers and perfumers.

With the integration of Synarome in 2021, Sozio ties back to its legacy by returning to its initial

activity : raw materials. This acquisition enhances Sozio perfumers' palette of premium

ingredients – both synthetic and natural – and iconic specialties such as Ambrarome and

Animalis.

With these generations of learning and knowledge, an expertise in natural fragrances and an

international presence, Sozio has become a key player in the perfumery landscape.

Sozio is hiring a Marketing and Event Coordination Intern position based in Cikarang, West Java.

Main tasks :

Trends / Novelties:

• Handle smelling session for new products once a week
• New product purchases cross category, enter new product in the database, store in library
• Participate in the monthly APAC newsletter creation
• Global market watch on cross category (fine fragrance, personal care, laundry care,

ambiance, APC, ADS…) spot novelties on the market, detect market trends to support APAC

marketing team.

Research:

• Support client proactive projects or customer briefs together with marketing manager
• Help to make research (Mintel or Euromonitor) to help Marketing APAC deliver specific topic

on pro active presentation

Customer:

• Create olfactive pyramids upon client needs if any
• Collaborate with all services, sales and evaluation to understand the marketing strategy and

olfactive directions

Organization:

• Keep the product library organized

Event :

• Support content creation with communication team HQ (signature, post content writing, take

photos, videos…)

• Support event organization if any
• Support ICI trade show organization with regional marketing (contact with contractor,

goodies management, fragrance collection idea, fragrance brief, booklet, planning, etc.) ICI

stands for Indonesia Cosmetic Ingredients. It is an annual event hosted by Perkosmi where

the participants showcase their innovations, build brand visibility, or meet future

collaborators, this is your moment to shine.

This list is in non exhaustive and can vary according to the upcoming projects and needs.

Profile:

You are creative, structured, autonomous with marketing and fragrance interest, teamwork spirit

and self motivated, enthusiast.

• A first experience in fragrance house or B2C/B2B cosmetic/fragrance company is

appreciated

• In the process of obtaining a Degree in Marketing or Perfumery School
• Experience with Asia fragrance industry is a plus
• Proactive, energetic, highly motivated, positive with can-do attitude
• Collaborative team player with strong communication and networking skills
• English required
• Eager to learn and develop career
• Canva, Ms. Office Proficient - Word, Excel, Outlook, PowerPoint basic knowledge

Duration :

December May 2026 → 6 months (flexible duration according to candidate)

Location (on-site) :

PT. Sozio Descollonges Indonesia

Kawasan Industri Jababeka, Jl. Jababeka V F Kav 5B, Harja Mekar, Kec. Cikarang Utara, Kab.

Bekasi, Jawa Barat 17530

• Assist in the planning and execution of various events, including corporate functions, conferences, weddings, and festivals.
• Coordinate with vendors, suppliers, and venue staff to ensure smooth event operations.
• Oversee event setup, including staging, seating arrangements, audiovisual equipment, and decorations.
• Manage on-site registration, check-in, and guest assistance.
• Provide support to speakers, performers, and VIP guests during the event.
• Troubleshoot and resolve any issues that arise during event execution.
• Assist with event breakdown and cleanup, ensuring the venue is returned to its original state.
• Manage event timelines and ensure all activities are completed according to schedule.
• Coordinate with security and catering staff to ensure guest safety and satisfaction.
• Collect feedback from attendees and stakeholders post-event.
• Prepare event reports and reconcile expenses.
• Maintain inventory of event supplies and equipment.
• Support the marketing and promotion of events as needed.
• Liaise with the remote planning team to relay critical on-site information and implement directives.
• Ensure adherence to health, safety, and security protocols at all times.

• Proven experience as an Event Coordinator, Assistant, or similar role in the hospitality or event management industry.
• Strong organizational and project management skills, with the ability to manage multiple tasks and deadlines.
• Excellent communication and interpersonal skills.
• Ability to work effectively under pressure and handle unexpected challenges with a calm demeanor.
• Proficiency in event planning software and Microsoft Office Suite.
• A keen eye for detail and a commitment to delivering high-quality event experiences.
• Ability to work flexible hours, including evenings and weekends, as required by event schedules.
• Physical ability to stand for extended periods and lift moderate weight.
• Familiarity with the event venues and services in the Depok, West Java, ID area is a plus.
• A creative mindset and a passion for delivering memorable events.
• Team player with a positive and proactive attitude.
• Basic understanding of remote collaboration tools is beneficial for communication with the planning team.

Summary

Bring unforgettable moments to life as an Event Planning Intern at Grand Hyatt Bali

This internship is your chance to be at the heart of hospitality, where creativity, coordination, and teamwork turn ideas into distinctive experiences for our guests.

As part of the Event Planning team, you'll learn how to assist in the coordination and execution of meetings, weddings, and group events, ensuring every detail runs smoothly from start to finish. You'll experience how different departments (Sales, Culinary, Banquet, Housekeeping, and more) work together to make each event successful. You'll also be involved in preparing event documents, supporting client communication, and observing how professional planners handle on-site logistics and last-minute changes with professionalism and efficiency.

Throughout your journey, you'll have the full support of your mentor (Learning & Development Manager), coach (Event Planning Manager or Executive), and buddy (Event Planning team members) through a personalised learning experience. You'll also participate in employee activities, volunteering events, and special projects that make your internship even more enriching.

Qualification

• Currently studying or recently graduated (within the past year) from a D1, D2, D3, D4, or S1 program in Hospitality, Event Management, Tourism, Business Administration, Communication, or related major
• Excellent communication skills in English (verbal and written); other foreign languages are a plus
• Detail-oriented, organised, and able to multitask in a dynamic environment
• Outgoing and confident personality with a genuine passion for guest interaction and service excellence
• Strong teamwork skills and the ability to coordinate across multiple departments
• Comfortable with administrative tasks such as reports, correspondence, and event documentation
• Creative, proactive, and eager to learn about event coordination and client relations
• Willing to commit to a full-time internship for a minimum of 6 months
• Dedicated to creating distinctive and memorable experiences for every guest and client

PT PURNAKARYA NUSANTARA SEJAHTERA is a diversified conglomerate headquartered in Air Batu, Asahan Regency, North Sumatra. Our business encompasses construction and engineering, agriculture and forestry, wholesale and retail trade, transportation and logistics, legal and tax services, labor and human resources, horticulture and landscaping, and culture and education. We are committed to providing efficient, high-quality, and sustainable solutions to our clients, and we are continuously expanding our business to create greater social and economic value.

The Role

• Plan and execute internal and external cultural, training, and team-building events.
• Develop event plans, budgets, and schedules, and ensure they are completed as planned.
• Coordinate with suppliers, venues, equipment, and staff to ensure the smooth running of events.
• Oversee event site layout, order, and safety, and address any unexpected issues.
• Prepare event summary reports, gather feedback, and provide improvement suggestions.

Ideal Profile

• College degree or higher, preferably in marketing, event management, or a related field.
• At least 2 years of experience in event planning or execution.
• Excellent communication, organizational, and teamwork skills.
• Ability to travel and work irregular hours.

What's on Offer?

• Opportunity within a company with a solid track record of performance
• Opportunity to make a positive impact
• Strong opportunities to progress your career

Summary

Bring unforgettable moments to life as an Event Planning Intern at Grand Hyatt Bali

This internship is your chance to be at the heart of hospitality, where creativity, coordination, and teamwork turn ideas into distinctive experiences for our guests.

As part of the Event Planning team, you'll learn how to assist in the coordination and execution of meetings, weddings, and group events, ensuring every detail runs smoothly from start to finish. You'll experience how different departments (Sales, Culinary, Banquet, Housekeeping, and more) work together to make each event successful. You'll also be involved in preparing event documents, supporting client communication, and observing how professional planners handle on-site logistics and last-minute changes with professionalism and efficiency.

Throughout your journey, you'll have the full support of your mentor (Learning & Development Manager), coach (Event Planning Manager or Executive), and buddy (Event Planning team members) through a personalised learning experience. You'll also participate in employee activities, volunteering events, and special projects that make your internship even more enriching.

Qualifications

• Currently studying or recently graduated (within the past year) from a D1, D2, D3, D4, or S1 program in Hospitality, Event Management, Tourism, Business Administration, Communication, or related major
• Excellent communication skills in English (verbal and written); other foreign languages are a plus
• Detail-oriented, organised, and able to multitask in a dynamic environment
• Outgoing and confident personality with a genuine passion for guest interaction and service excellence
• Strong teamwork skills and the ability to coordinate across multiple departments
• Comfortable with administrative tasks such as reports, correspondence, and event documentation
• Creative, proactive, and eager to learn about event coordination and client relations
• Willing to commit to a full-time internship for a minimum of 6 months
• Dedicated to creating distinctive and memorable experiences for every guest and client