2,479 Executive Coordinator jobs in Indonesia
Office Administrator - Project Coordination
76111 Balikpapan, East Kalimantan
IDR5500000 Monthly
WhatJobs
Posted 8 days ago
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Job Description
Our client is looking for a meticulous and organized Office Administrator to support their operations in **Balikpapan, East Kalimantan, ID**. This role is crucial for ensuring the smooth day-to-day functioning of the office and providing essential administrative support to various departments. The successful candidate will be responsible for a wide range of tasks, including managing office supplies, coordinating meetings, handling correspondence, and providing general administrative assistance. This position offers a hybrid work model, allowing for a balance between remote work and in-office collaboration.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain office inventory, ensuring adequate stock of supplies and equipment.
- Schedule and coordinate meetings, appointments, and travel arrangements for staff.
- Answer and direct phone calls, take messages, and handle general inquiries.
- Sort and distribute incoming mail and prepare outgoing mail and packages.
- Maintain and organize office filing systems, both physical and digital.
- Provide administrative support to management and other staff as needed, including preparing reports and presentations.
- Assist with onboarding new employees, including preparing necessary paperwork and office access.
- Manage reception area and ensure a professional and welcoming environment.
- Handle basic bookkeeping tasks, such as processing invoices and expense reports.
- Liaise with vendors and service providers to ensure timely maintenance of office equipment and facilities.
- Implement and maintain office procedures and policies.
- Support project teams with administrative tasks as required, such as document control and scheduling.
- High school diploma or equivalent; Associate's degree or relevant certification is a plus.
- Proven experience as an Office Administrator, Administrative Assistant, or similar role.
- Excellent organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- Discretion and confidentiality in handling sensitive information.
- Proactive and able to work independently with minimal supervision.
- Experience with office equipment (printers, scanners, fax machines).
- Familiarity with basic accounting principles is an advantage.
- Positive attitude and a willingness to assist others.
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0
Senior Administrative Assistant - Project Coordination
43153 Bogor, West Java
IDR9000000 Monthly
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Posted today
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Job Description
Our client is looking for a highly organized and detail-oriented Senior Administrative Assistant to join their fully remote team, focusing on project coordination. This role is essential for supporting project managers and ensuring the seamless execution of various initiatives. The ideal candidate will possess excellent organizational skills, strong communication abilities, and a proactive approach to task management. You will be responsible for a wide range of administrative duties that support project timelines, documentation, and team collaboration. This is a remote position, requiring self-discipline and effective time management.
Key responsibilities include assisting with the creation and maintenance of project documentation, schedules, and reports. You will coordinate meetings, manage calendars for project teams, and take minutes. Liaising with internal departments and external stakeholders to gather information and ensure project alignment will be crucial. Handling correspondence, managing project-related data, and ensuring all administrative aspects of projects are up-to-date and accurate are key duties. Proficiency in project management software and standard office applications is required. The ability to work independently and as part of a virtual team, coupled with excellent problem-solving skills, is a must. A minimum of 3-5 years of experience in an administrative support role, with a demonstrated understanding of project coordination principles, is necessary. This is an excellent opportunity to contribute to project success in a flexible, remote work environment, leveraging your administrative expertise.
Key responsibilities include assisting with the creation and maintenance of project documentation, schedules, and reports. You will coordinate meetings, manage calendars for project teams, and take minutes. Liaising with internal departments and external stakeholders to gather information and ensure project alignment will be crucial. Handling correspondence, managing project-related data, and ensuring all administrative aspects of projects are up-to-date and accurate are key duties. Proficiency in project management software and standard office applications is required. The ability to work independently and as part of a virtual team, coupled with excellent problem-solving skills, is a must. A minimum of 3-5 years of experience in an administrative support role, with a demonstrated understanding of project coordination principles, is necessary. This is an excellent opportunity to contribute to project success in a flexible, remote work environment, leveraging your administrative expertise.
This advertiser has chosen not to accept applicants from your region.
1
After Sales Service Executive Coordinator
Jakarta, Jakarta
IDR9000000 - IDR12000000 Y
CHANGAN Thailand
Posted today
Job Viewed
Job Description
Overall Aftersales Management:
Creating overall aftersales strategy to support company goals.
- Manage and coordinate with Changan regional headquarter and Indonesia's general distributor to oversee dealership service centers, ensure high-quality service to give Best Ownership Experience to customers.
Monitor KPIs such as workshop efficiency, Customer Satisfaction Index (CSI) and Net Promotor Score (NPS).
Quality Assurance, After-Sales, and Training:
Negotiate after-sales service agreements for the Indonesia markets, handle after-sales warranty parts and audits, and organize after-sales service training.
- Assist general distributors in monitoring and reporting product after-sales quality issues.
Coordinate after-sales service claims issues between regional headquarters and general distributors.
Spare Parts Sales and Management:
Manage the ordering, execution, and management of after-sales spare parts and accessories for Indonesia.
- Monitor the inventory turnover ratio of spare parts at general distributors.
This advertiser has chosen not to accept applicants from your region.
2
Remote Executive Assistant - Executive Support & Project Coordination
76111 Balikpapan, East Kalimantan
IDR10000000 Annually
WhatJobs
Posted 8 days ago
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Job Description
Our client is seeking a highly organized and proactive Executive Assistant to provide comprehensive remote support to senior leadership. This position is a fully remote role, offering the flexibility to manage your work schedule efficiently. The ideal candidate will be a master of multitasking, possess exceptional communication skills, and have a keen eye for detail. You will be responsible for managing complex calendars, scheduling meetings across multiple time zones, coordinating travel arrangements, and preparing meeting materials. This role requires anticipating needs, problem-solving proactively, and maintaining a high level of confidentiality.
Your duties will extend to handling correspondence, preparing reports and presentations, conducting research, and assisting with special projects as assigned. You will act as a key point of contact for internal and external stakeholders, ensuring smooth communication and efficient workflow. A strong command of office productivity software, including advanced proficiency in email management, word processing, spreadsheets, and presentation software, is essential. You should be comfortable navigating virtual collaboration tools and platforms to ensure seamless team integration and project progression.
The successful candidate will be resourceful, adaptable, and possess a strong sense of initiative. Building and maintaining positive working relationships with colleagues at all levels will be vital. This is an excellent opportunity for a seasoned administrative professional to contribute to a fast-paced environment while enjoying the benefits of a remote work setup. If you are a self-starter with a passion for providing exceptional administrative and organizational support, we encourage you to apply.
Responsibilities:
Your duties will extend to handling correspondence, preparing reports and presentations, conducting research, and assisting with special projects as assigned. You will act as a key point of contact for internal and external stakeholders, ensuring smooth communication and efficient workflow. A strong command of office productivity software, including advanced proficiency in email management, word processing, spreadsheets, and presentation software, is essential. You should be comfortable navigating virtual collaboration tools and platforms to ensure seamless team integration and project progression.
The successful candidate will be resourceful, adaptable, and possess a strong sense of initiative. Building and maintaining positive working relationships with colleagues at all levels will be vital. This is an excellent opportunity for a seasoned administrative professional to contribute to a fast-paced environment while enjoying the benefits of a remote work setup. If you are a self-starter with a passion for providing exceptional administrative and organizational support, we encourage you to apply.
Responsibilities:
- Manage complex calendars and schedule appointments for executives.
- Coordinate and arrange domestic and international travel.
- Prepare agendas, take minutes, and distribute action items for meetings.
- Draft and proofread correspondence, emails, and documents.
- Conduct research and compile information for reports and presentations.
- Manage and organize electronic and physical filing systems.
- Act as a liaison between executives and internal/external stakeholders.
- Assist with special projects and event coordination.
- Maintain a high level of discretion and confidentiality.
- Anticipate the needs of executives and proactively address them.
- Proven experience as an Executive Assistant or in a similar administrative role.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
- Excellent written and verbal communication skills.
- Experience with video conferencing and collaboration tools (e.g., Zoom, Microsoft Teams).
- Ability to work independently and prioritize tasks effectively.
- High level of discretion and professionalism.
- Strong problem-solving skills and attention to detail.
- Demonstrated ability to manage multiple competing priorities.
This advertiser has chosen not to accept applicants from your region.
3
Remote Executive Catering Coordinator
70111 Banjarmasin, South Kalimantan
IDR8 Annually
WhatJobs
Posted 8 days ago
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Job Description
Our client is seeking a highly organized and detail-oriented Remote Executive Catering Coordinator to manage and oversee all aspects of their catering operations. This is a fully remote position, offering flexibility and the opportunity to contribute to high-profile events from the comfort of your home office. As a Remote Executive Catering Coordinator, you will be instrumental in planning, executing, and coordinating seamless catering experiences. Your responsibilities will include liaising with clients to understand their event needs, developing customized menus in collaboration with culinary teams, sourcing and managing vendors for supplies and services, and ensuring all dietary restrictions and special requests are meticulously met. You will also be responsible for budget management, tracking expenses, and approving invoices, as well as coordinating event logistics such as staffing, setup, and teardown. Effective communication is paramount, as you will act as the primary point of contact for clients, event planners, and internal teams throughout the entire catering process.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Collaborate with clients to define catering requirements, event themes, and specific menu preferences.
- Develop creative and appealing menu proposals, considering seasonal ingredients and client budgets.
- Source and negotiate with external vendors for food, beverages, equipment, and staffing.
- Oversee the procurement of all necessary supplies, ensuring quality and cost-effectiveness.
- Manage event timelines, ensuring all catering activities are synchronized with the overall event schedule.
- Coordinate with on-site teams (if applicable) or third-party caterers to ensure flawless execution.
- Handle all client communication, providing timely updates and addressing any concerns promptly.
- Maintain accurate records of client interactions, event details, and financial transactions.
- Conduct post-event analysis to gather feedback and identify areas for improvement.
- Stay abreast of industry trends and best practices in catering and event management.
Qualifications:
- Proven experience in catering management, event planning, or a related hospitality role.
- Exceptional organizational and time management skills, with the ability to multitask effectively in a remote setting.
- Strong communication, interpersonal, and negotiation skills.
- Proficiency in Microsoft Office Suite and event management software.
- Ability to work independently and proactively with minimal supervision.
- A passion for food, hospitality, and delivering exceptional client experiences.
- Familiarity with South Kalimantan culinary landscape is a plus, but not required for this remote role.
This advertiser has chosen not to accept applicants from your region.
4
Remote Executive Assistant & Project Coordinator
35117 Bandar Lampung, Lampung
IDR5500000 Monthly
WhatJobs
Posted 6 days ago
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Job Description
Our client is looking for a highly organized, proactive, and tech-savvy Remote Executive Assistant & Project Coordinator to provide comprehensive administrative support and project coordination services. This is a 100% remote position, offering flexibility and the opportunity to work with a leading organization from your home office. You will be responsible for managing complex calendars, scheduling virtual meetings, preparing agendas and minutes, and handling confidential correspondence. A key part of this role involves assisting with the coordination of various projects, including tracking deadlines, managing project documentation, and facilitating communication between team members. You will utilize a range of digital tools and software to optimize workflow and ensure efficient project execution. The ideal candidate will possess exceptional multitasking abilities, excellent written and verbal communication skills, and a meticulous attention to detail. Strong proficiency in productivity suites (e.g., Google Workspace, Microsoft Office 365), project management software (e.g., Asana, Trello, Monday.com), and video conferencing platforms is essential. You should be comfortable working independently, anticipating needs, and taking initiative to solve problems proactively. Responsibilities include making travel arrangements (if applicable for remote teams), processing expense reports, and maintaining organized digital filing systems. This role requires a professional demeanor, a strong sense of responsibility, and the ability to maintain confidentiality. Experience in supporting multiple executives or complex projects simultaneously is highly desirable. Join our client and become an integral part of a forward-thinking team that values efficiency, organization, and seamless remote operations. Contribute to the success of our client by ensuring smooth administrative processes and effective project management in a dynamic virtual environment.
This advertiser has chosen not to accept applicants from your region.
5
Remote Executive Assistant & Operations Coordinator
16112 Magelang, Central Java
IDR180000000 Annually
WhatJobs
Posted 8 days ago
Job Viewed
Job Description
Our client is a rapidly growing tech startup seeking a highly organized, proactive, and detail-oriented Remote Executive Assistant & Operations Coordinator. This role is crucial in ensuring the smooth day-to-day functioning of the company by providing comprehensive administrative support to the executive team and managing essential operational tasks. As this is a fully remote position, exceptional self-management, communication, and digital collaboration skills are paramount. You will be the backbone of our client's operations, enabling their leadership to focus on strategic initiatives. Responsibilities:
- Manage complex calendars and schedule meetings for executives, ensuring optimal time utilization and avoiding conflicts.
- Coordinate and prepare materials for executive meetings, including agendas, presentations, and minutes.
- Handle all travel arrangements, including flights, accommodation, and ground transportation, ensuring cost-effectiveness and adherence to company policy.
- Act as a primary point of contact for internal and external communications, professionally handling inquiries and directing them to the appropriate parties.
- Manage and organize digital filing systems, ensuring easy access to important documents and information.
- Process expense reports and invoices accurately and efficiently.
- Assist in the onboarding process for new remote employees, ensuring a seamless integration into the company culture and systems.
- Coordinate and manage internal projects and initiatives as assigned by executives.
- Research and implement operational improvements to enhance efficiency and productivity within the remote work environment.
- Provide general administrative support, including drafting correspondence, proofreading documents, and managing correspondence.
- Maintain confidentiality and discretion in handling sensitive company information.
- Facilitate communication and collaboration among remote team members across different time zones.
- Assist with event planning and coordination for virtual company events.
- Proactively identify potential issues and offer solutions to ensure operational continuity.
- Proven experience as an Executive Assistant, Personal Assistant, or similar administrative role, preferably supporting senior management.
- Demonstrated experience working in a fully remote capacity, with a strong understanding of remote work best practices.
- Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Proficiency in virtual communication and collaboration tools (e.g., Zoom, Slack, Microsoft Teams, Google Workspace).
- Excellent written and verbal communication skills in English.
- High level of discretion and ability to handle confidential information with professionalism.
- Tech-savvy with a strong ability to learn and adapt to new software and systems.
- Proactive and resourceful mindset, with a strong bias for action.
- Ability to work independently with minimal supervision and meet deadlines consistently.
- A Bachelor's degree or equivalent practical experience is preferred.
This advertiser has chosen not to accept applicants from your region.
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6
Senior Executive Assistant & Operations Coordinator
40111 Bandung, West Java
IDR18000000 Annually
WhatJobs
Posted 8 days ago
Job Viewed
Job Description
Our client is searching for a highly organized and proactive Senior Executive Assistant & Operations Coordinator to provide comprehensive administrative support and facilitate efficient operations. This is a critical, fully remote role that requires a meticulous approach to detail, exceptional multitasking abilities, and a commitment to maintaining the highest levels of confidentiality and professionalism. You will be instrumental in ensuring the smooth running of daily activities for senior leadership and supporting various operational initiatives.
Key Responsibilities:
Qualifications:
The specific job location for this role is associated with operations in Bandung, West Java, ID .
Key Responsibilities:
- Manage complex calendars, schedule meetings, and coordinate appointments for senior executives, ensuring optimal time management.
- Prepare and edit correspondence, communications, presentations, and other documents as needed.
- Arrange and coordinate domestic and international travel, including flights, accommodations, and itineraries.
- Conduct research, compile data, and prepare reports for various projects and business initiatives.
- Act as a liaison between executives and internal/external stakeholders, ensuring clear and timely communication.
- Manage and organize electronic and physical filing systems, ensuring easy retrieval of information.
- Assist with the preparation of board materials and corporate documentation.
- Support operational tasks such as invoice processing, expense reporting, and vendor management.
- Develop and maintain positive working relationships with key internal and external contacts.
- Implement and refine administrative processes to improve efficiency and streamline workflows within a remote environment.
- Handle confidential information with the utmost discretion and integrity.
- Proactively identify potential issues and provide solutions to ensure seamless execution of tasks and projects.
Qualifications:
- Minimum of 5 years of experience as an Executive Assistant or in a similar high-level administrative role, preferably supporting C-suite executives.
- Proven experience in coordinating complex schedules and managing executive travel.
- Exceptional organizational and time management skills, with the ability to prioritize effectively in a fast-paced environment.
- Excellent written and verbal communication skills in English.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with collaborative tools (e.g., Slack, Zoom, Google Workspace).
- High degree of discretion, integrity, and professionalism.
- Ability to work independently with minimal supervision and demonstrate initiative.
- Experience in a remote work setting is highly advantageous.
- Strong problem-solving skills and a proactive attitude towards task completion.
- A Bachelor's degree in Business Administration or a related field is preferred.
The specific job location for this role is associated with operations in Bandung, West Java, ID .
This advertiser has chosen not to accept applicants from your region.
7
Remote Executive Assistant & Operations Coordinator
76111 Balikpapan, East Kalimantan
IDR10000000 Monthly
WhatJobs
Posted 8 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Assistant & Operations Coordinator to provide comprehensive remote support. This is a fully remote position, ideal for an individual who thrives in a dynamic environment and excels at managing multiple priorities with efficiency and discretion. You will be the central point of contact for various operational tasks and administrative support for senior leadership.
Your responsibilities will include managing complex calendars, scheduling meetings across different time zones, coordinating travel arrangements (flights, accommodation, visas), and preparing detailed itineraries. You will handle confidential correspondence, draft emails, prepare reports, and organize digital files. A significant part of your role will involve facilitating smooth day-to-day operations, which may include coordinating with vendors, managing office supplies (if applicable to remote setup), and assisting with project-related administrative tasks. You will be expected to anticipate needs, solve problems proactively, and maintain a high level of professionalism at all times. Excellent communication skills are essential for liaising with internal teams, external partners, and clients.
This role requires a strong command of productivity tools, including advanced proficiency in G Suite (Docs, Sheets, Slides, Calendar, Meet) or Microsoft Office Suite. You should be adept at using virtual collaboration platforms and project management software. The ability to work independently, manage your time effectively, and maintain confidentiality is crucial. We are looking for someone with a can-do attitude, a keen eye for detail, and a commitment to providing exceptional support. This is an excellent opportunity to contribute to a forward-thinking organization while enjoying the flexibility of a remote work arrangement.
Qualifications:
Your responsibilities will include managing complex calendars, scheduling meetings across different time zones, coordinating travel arrangements (flights, accommodation, visas), and preparing detailed itineraries. You will handle confidential correspondence, draft emails, prepare reports, and organize digital files. A significant part of your role will involve facilitating smooth day-to-day operations, which may include coordinating with vendors, managing office supplies (if applicable to remote setup), and assisting with project-related administrative tasks. You will be expected to anticipate needs, solve problems proactively, and maintain a high level of professionalism at all times. Excellent communication skills are essential for liaising with internal teams, external partners, and clients.
This role requires a strong command of productivity tools, including advanced proficiency in G Suite (Docs, Sheets, Slides, Calendar, Meet) or Microsoft Office Suite. You should be adept at using virtual collaboration platforms and project management software. The ability to work independently, manage your time effectively, and maintain confidentiality is crucial. We are looking for someone with a can-do attitude, a keen eye for detail, and a commitment to providing exceptional support. This is an excellent opportunity to contribute to a forward-thinking organization while enjoying the flexibility of a remote work arrangement.
Qualifications:
- Associate's or Bachelor's degree in Business Administration, Management, or a related field, or equivalent practical experience.
- Minimum of 5 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative/operations role.
- Proven experience supporting senior-level executives.
- Exceptional organizational and time-management skills.
- Advanced proficiency in G Suite or Microsoft Office Suite, including calendar management and document creation.
- Experience with virtual collaboration tools (e.g., Slack, Zoom, Asana, Trello).
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Proactive problem-solving abilities and a keen attention to detail.
- Ability to work independently and manage workload effectively in a remote setting.
This advertiser has chosen not to accept applicants from your region.
8
Senior Executive Assistant & Operations Coordinator
29401 Batam, Riau Islands
IDR12000000 Annually
WhatJobs
Posted 8 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Executive Assistant & Operations Coordinator to provide comprehensive remote support to senior leadership. This is a critical role that demands exceptional attention to detail, discretion, and the ability to manage complex schedules and administrative tasks from a distance. The ideal candidate will be a master of time management and possess outstanding communication skills, essential for thriving in a fully remote environment. You will be responsible for managing calendars, coordinating meetings across multiple time zones, preparing reports, and handling confidential information with the utmost professionalism. Your role will extend to operational support, including assisting with travel arrangements, expense reporting, and managing office supplies or virtual team needs. You should be adept at using a range of digital tools and platforms to facilitate seamless remote operations. This position requires a forward-thinking individual who can anticipate needs, solve problems independently, and contribute to the efficiency of our executive team. You will serve as a key point of contact for internal and external stakeholders, ensuring smooth communication and operations. The ability to multitask and prioritize effectively in a fast-paced, remote setting is paramount. We are looking for a dedicated professional who is committed to excellence and can maintain a high level of performance without direct supervision. Responsibilities include:
Qualifications:
- Managing complex and dynamic calendars for senior executives.
- Coordinating and scheduling internal and external meetings, including virtual platforms.
- Preparing meeting agendas, minutes, and follow-up action items.
- Handling confidential correspondence and documents with discretion.
- Assisting with the preparation of presentations and reports.
- Managing travel arrangements and processing expense reports.
- Acting as a liaison between executives and other departments or external parties.
- Overseeing virtual office supplies and equipment needs.
- Implementing and improving administrative processes for remote operations.
- Providing general administrative support as required.
Qualifications:
- Associate's or Bachelor's degree in Business Administration or a related field, or equivalent work experience.
- Minimum of 5 years of experience as an Executive Assistant or in a similar administrative/operations role.
- Proven experience supporting C-level executives.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Slack, Google Workspace).
- Excellent written and verbal communication skills.
- High level of discretion and professionalism.
- Ability to work independently and proactively in a remote environment.
- Strong problem-solving abilities and attention to detail.
This advertiser has chosen not to accept applicants from your region.
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