400 Executive Secretary jobs in Indonesia
Administrative Officer - Office Management
35111 Bandar Lampung, Lampung
IDR6000000 month
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Our client, a dynamic financial services company located in Bandar Lampung, Lampung, ID , is seeking a highly organized and proactive Administrative Officer to manage daily office operations. This role is crucial for ensuring a smooth and efficient work environment. The Administrative Officer will be responsible for a wide range of duties, including managing correspondence, scheduling appointments, maintaining office supplies, coordinating travel arrangements, and assisting with meeting preparations. You will serve as the primary point of contact for internal and external visitors, providing excellent customer service and directing inquiries appropriately. Key responsibilities include managing the reception area, ensuring the office is tidy and well-maintained, and handling basic bookkeeping and expense reporting. You will also support various departments with administrative tasks, such as document preparation, data entry, and filing. The ideal candidate will have a proven track record of success in an administrative role, demonstrating strong organizational skills, meticulous attention to detail, and the ability to multitask effectively. Excellent communication and interpersonal skills are essential, as is proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). A diploma or Bachelor's degree in Business Administration or a related field is preferred, along with at least 2-3 years of relevant experience. Familiarity with office management software and a proactive approach to problem-solving will be advantageous. This is an excellent opportunity for a dedicated individual to contribute to the efficient functioning of a busy corporate office.
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0
Executive Administrative Assistant
76111 Balikpapan, East Kalimantan
IDR9 Annually
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Our client is looking for a highly organized and proactive Executive Administrative Assistant to support their senior management team in **Balikpapan, East Kalimantan, ID**. This role is essential for ensuring the smooth and efficient operation of the executive office. Your responsibilities will include managing complex calendars, scheduling meetings, coordinating travel arrangements, and preparing expense reports. You will act as a primary point of contact for internal and external stakeholders, demonstrating professionalism and discretion at all times. Crafting and proofreading correspondence, presentations, and reports will also be a significant part of your duties. Maintaining confidential files and records with meticulous attention to detail is paramount. You will be expected to anticipate the needs of the executives you support and proactively address them, often with minimal supervision. This includes preparing meeting materials, taking minutes, and following up on action items. A key part of this role involves providing logistical support for executive events and client visits, ensuring everything runs seamlessly. You will also assist with special projects as assigned, contributing to various initiatives across the organization. The ideal candidate possesses exceptional interpersonal skills, excellent written and verbal communication abilities, and a strong command of office software suites. Proven experience as an executive assistant or in a similar administrative support role is required, preferably within a fast-paced corporate environment. A Bachelor's degree or equivalent experience is preferred. The ability to multitask, prioritize effectively, and maintain a high level of accuracy under pressure is essential. We are seeking a reliable, detail-oriented individual with a positive attitude and a commitment to excellence. This is an excellent opportunity to work closely with leadership and gain valuable experience within a dynamic industry. Join our team and be the backbone of our executive operations.
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Executive Administrative Assistant
80111 Denpasar, Bali
IDR8000000 month
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Our client, a highly respected organization in the professional services sector, is seeking a proactive and organized Executive Administrative Assistant to provide comprehensive support to their senior leadership team. This fully remote role is essential for ensuring the smooth and efficient operation of executive activities. The ideal candidate will be a master of organization, possess exceptional communication skills, and demonstrate a high level of professionalism and discretion. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing correspondence and reports, and handling sensitive information with utmost confidentiality. Your ability to anticipate needs, manage priorities, and provide seamless support in a remote setting will be key to success.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and travel.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Handle incoming communications, including emails and phone calls, filtering and prioritizing as necessary.
- Organize and manage virtual meetings, including setting up video conferencing platforms and distributing materials.
- Conduct research and compile information for meetings and projects.
- Maintain organized electronic and physical filing systems.
- Manage expense reporting and processing for executives.
- Anticipate needs and proactively address potential issues to ensure executive efficiency.
- Act as a liaison between executives and internal/external stakeholders.
- Handle confidential information with the utmost discretion and professionalism.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience as an Executive Administrative Assistant or in a similar support role, supporting senior-level management.
- Proven experience managing complex calendars and coordinating executive travel.
- Exceptional organizational and time management skills.
- Excellent written and verbal communication skills in English.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- High level of discretion, professionalism, and ability to handle confidential information.
- Strong problem-solving skills and the ability to work independently in a remote environment.
- Proactive approach to tasks and the ability to prioritize effectively.
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2
Executive Administrative Assistant
20231 Medan, North Sumatra
IDR9 Annually
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Our client is looking for a highly organized and professional Executive Administrative Assistant to provide comprehensive support to senior leadership in Medan, North Sumatra, ID . This role requires a proactive individual with exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities effectively. You will be responsible for managing complex calendars, scheduling meetings and appointments, coordinating travel arrangements, and preparing correspondence and reports. The ideal candidate will be proficient in office productivity software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Experience with virtual meeting platforms and project management tools is a plus. Key responsibilities include preparing meeting agendas and minutes, handling confidential information with discretion, and serving as a liaison between executives and internal/external stakeholders. A Bachelor's degree or equivalent experience in Business Administration, Secretarial Science, or a related field, along with at least 3 years of experience as an executive assistant or in a similar administrative role, is preferred. Excellent organizational and time management skills are essential. You will also be expected to anticipate needs, proactively solve problems, and maintain a high level of professionalism at all times. This role offers an excellent opportunity to work closely with top-level management and contribute to the smooth functioning of executive operations. We are seeking a reliable and discreet individual who can provide top-tier administrative support and enhance the productivity of our leadership team.
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3
Executive Administrative Assistant
29112 Batam, Riau Islands
IDR7000000 month
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Our client, a thriving business consultancy, is seeking a highly organized and proactive Executive Administrative Assistant to support their senior leadership team. This is a hybrid position, requiring a balance of remote work and in-office presence at their facility in Batam, Riau Islands, ID . The ideal candidate will be a master of multitasking, possess exceptional communication skills, and maintain a high level of professionalism and discretion.
The Executive Administrative Assistant will be responsible for a wide range of administrative tasks, ensuring the smooth and efficient operation of the executive office. This includes managing calendars, coordinating meetings, handling travel arrangements, preparing correspondence, and supporting various projects. You will be the right-hand person to executives, anticipating needs and proactively managing priorities.
Key Responsibilities:
The Executive Administrative Assistant will be responsible for a wide range of administrative tasks, ensuring the smooth and efficient operation of the executive office. This includes managing calendars, coordinating meetings, handling travel arrangements, preparing correspondence, and supporting various projects. You will be the right-hand person to executives, anticipating needs and proactively managing priorities.
Key Responsibilities:
- Manage complex calendars for executives, scheduling meetings, appointments, and travel itineraries.
- Coordinate and prepare materials for internal and external meetings, including agendas, presentations, and minutes.
- Arrange domestic and international travel, including flights, accommodation, and ground transportation.
- Handle incoming and outgoing correspondence, including emails, phone calls, and mail, prioritizing and responding as appropriate.
- Prepare reports, presentations, and other documents using office software.
- Conduct research and gather information as needed for various projects and initiatives.
- Manage and maintain organized filing systems, both physical and digital.
- Liaise with internal departments and external contacts to facilitate communication and information flow.
- Handle confidential information with the utmost discretion and professionalism.
- Manage office supplies and ensure the smooth functioning of the office environment.
- Provide general administrative support, including data entry, document management, and event coordination.
- Anticipate the needs of executives and proactively address potential issues.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3-5 years of experience as an Administrative Assistant, Executive Assistant, or in a similar support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
- Strong written and verbal communication skills.
- Exceptional attention to detail and accuracy.
- Discretion and confidentiality are paramount.
- Ability to work independently and as part of a team.
- Experience with travel booking and expense reporting.
- Adaptability and a willingness to take on new challenges in a fast-paced environment.
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4
Executive Administrative Assistant
20152 Medan, North Sumatra
IDR9000000 month
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Our client is seeking a highly organized and proactive Executive Administrative Assistant to support senior management in **Medan, North Sumatra, ID**. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for providing comprehensive administrative support, including managing calendars, coordinating travel, preparing reports, and facilitating communication. The ideal candidate is proficient in office software, possesses excellent communication skills, and has a professional demeanor. Responsibilities:
- Manage and maintain complex calendars for executives, including scheduling meetings and appointments.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and manage files, both electronic and physical.
- Process expense reports and manage invoices.
- Conduct research and compile information for various projects.
- Assist with event planning and coordination.
- Serve as a liaison between executives and internal/external stakeholders.
- Handle confidential information with the utmost discretion.
- Provide general administrative support as needed.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 4 years of experience providing administrative support to senior executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
- Excellent written and verbal communication skills.
- Strong organizational and time management abilities.
- High level of attention to detail and accuracy.
- Discretion and the ability to handle confidential information.
- Ability to multitask and prioritize effectively.
- Proactive and resourceful approach to problem-solving.
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5
Executive Administrative Assistant
46125 Tasikmalaya, West Java
IDR7000000 month
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Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership within their Tasikmalaya, West Java office. This hybrid role requires a professional who can efficiently manage administrative tasks both remotely and from the office, ensuring the smooth operation of executive functions. The ideal candidate will be discreet, resourceful, and possess exceptional communication and organizational skills, with a strong understanding of office management best practices.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage complex calendars, schedule meetings, and coordinate appointments for executives, ensuring optimal time utilization.
- Arrange and coordinate domestic and international travel, including flights, accommodation, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Screen and prioritize incoming communications, including emails and phone calls, directing them to the appropriate personnel.
- Manage and maintain executive filing systems, both physical and digital.
- Prepare meeting agendas, take minutes, and track action items to ensure follow-through.
- Conduct research and gather information as needed for reports and presentations.
- Handle confidential information with the utmost discretion and professionalism.
- Liaise with internal departments and external stakeholders on behalf of the executives.
- Assist with event planning and coordination for meetings, conferences, and other executive functions.
- Manage office supplies and equipment, ensuring the smooth functioning of the administrative operations.
- Provide general administrative support, including document formatting, data entry, and proofreading.
- Maintain and update contact databases and organizational records.
- Support the efficient workflow between remote and in-office team members.
Qualifications:
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 4-6 years of experience as an administrative assistant, executive assistant, or in a similar support role.
- Proven experience supporting senior-level management.
- Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- Strong interpersonal skills with a professional demeanor.
- Discretion and a high level of confidentiality awareness.
- Proactive approach with strong problem-solving capabilities.
- Ability to work independently and as part of a team, adapting to a hybrid work model.
- Experience in handling travel arrangements and expense reporting.
- Attention to detail and accuracy in all tasks.
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6
Executive Administrative Assistant
16511 Sukabumi, West Java
IDR11000000 month
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Job Description
Our client is seeking a highly professional and efficient Executive Administrative Assistant to provide comprehensive support to our senior leadership team, operating entirely remotely. This position is critical for ensuring the smooth and effective functioning of executive operations. You will manage complex calendars, coordinate travel arrangements, prepare reports, and handle confidential information with discretion. As a remote-first member of our team, you will utilize advanced communication and organizational tools to maintain seamless support for executives across different time zones.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and maintain complex executive calendars, including scheduling meetings, appointments, and conference calls.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Handle incoming communications, screening calls, and responding to inquiries in a professional manner.
- Organize and maintain electronic and physical filing systems, ensuring confidentiality.
- Conduct research and prepare briefing materials for meetings and events.
- Assist with the preparation of budgets and tracking of executive expenses.
- Manage the logistics of virtual meetings and webinars, ensuring seamless execution.
- Act as a liaison between executives and internal/external stakeholders.
- Proactively identify and address potential scheduling conflicts or logistical issues.
- Maintain a high level of professionalism and discretion when handling sensitive information.
- Support special projects and initiatives as assigned by the executives.
- Manage office supplies and equipment for the remote executive office.
- Anticipate the needs of the executives and take initiative to provide solutions.
Qualifications:
- Proven experience as an Executive Administrative Assistant or similar senior support role.
- Exceptional organizational, time management, and multitasking abilities.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- Strong written and verbal communication skills.
- High level of discretion and ability to handle confidential information.
- Proactive approach, strong problem-solving skills, and ability to work independently.
- Experience in coordinating complex travel and schedules.
- Attention to detail and accuracy in all tasks.
- Ability to adapt to changing priorities and work effectively in a remote environment.
- Bachelor's degree or equivalent relevant experience is preferred.
- Experience supporting C-level executives is highly desirable.
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7
Executive Administrative Assistant
50111 Semarang, Central Java
IDR9 month
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Our client is a prestigious professional services firm seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to our senior leadership team. This role is based in our **Semarang, Central Java, ID** office and requires a strong attention to detail, exceptional communication skills, and the ability to manage a wide range of administrative tasks with efficiency and discretion. You will be the right hand of our executives, ensuring smooth daily operations and seamless coordination.
Responsibilities:
Responsibilities:
- Manage complex calendars, schedule meetings, and coordinate travel arrangements (flights, accommodation, visas) for executives.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and maintain physical and digital filing systems.
- Process expense reports and manage invoices.
- Coordinate meeting logistics, including room bookings, catering, and minute-taking.
- Conduct research and compile information as needed for executive projects.
- Serve as a liaison between executives and internal/external stakeholders.
- Handle confidential information with the utmost discretion.
- Anticipate executive needs and proactively address potential issues.
- Assist with ad-hoc projects and administrative duties as required.
- Associate's or Bachelor's degree in Business Administration, Office Management, or a related field, or equivalent work experience.
- Minimum of 5 years of experience as an Administrative Assistant or Executive Assistant, preferably supporting C-level executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Strong written and verbal communication skills.
- High level of professionalism, discretion, and a strong work ethic.
- Ability to work independently and as part of a team in a fast-paced environment.
- Experience with expense reporting systems and travel booking platforms.
- Attention to detail and accuracy in all tasks performed.
- Adaptability and a willingness to take on new responsibilities.
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8
Executive Administrative Assistant
16310 Sukabumi, West Java
IDR18000000 Annually
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Our client is looking for a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to our senior leadership team. This is a pivotal fully remote position, designed for individuals who thrive in a virtual environment and possess exceptional organizational and communication skills. You will be responsible for managing complex calendars, coordinating meetings, preparing agendas, and taking minutes for executive-level discussions. Your duties will extend to making travel arrangements, processing expense reports, and handling confidential information with the utmost discretion. A key aspect of this role involves preparing reports and presentations, conducting research, and ensuring smooth communication flow between departments and external stakeholders. We are seeking a candidate who is proficient in virtual collaboration tools and can effectively manage tasks and priorities in a remote setting. The ideal candidate will be a detail-oriented problem-solver, adept at anticipating needs and proactively addressing them. Excellent written and verbal communication skills in English are paramount. You will act as a gatekeeper, ensuring that executive time is used efficiently and effectively. This role requires a high degree of professionalism, adaptability, and a commitment to supporting the operational success of our executive team. You will have the opportunity to work with a forward-thinking company that values employee well-being and offers a flexible, remote-first work environment. We believe in empowering our employees and providing them with the resources they need to succeed, regardless of their physical location.
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