1,414 Executive Secretary jobs in Indonesia

Company Description

Hotel that makes every moment matter

The centrally-located Novotel Makassar Grand Shayla provides everything the discerning traveller looks for in a hotel. After a day's work in the business centre, or sightseeing around town, reap the benefits of a massage or a dip in the outdoor pool. With 4-star service and first-rate amenities, we have all your needs covered at Novotel.

Job Description

• Manage and coordinate the daily schedules, appointments, and travel arrangements of the executive team.
• Prepare and review correspondence, reports, presentations, and confidential documents.
• Organize and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.
• Serve as the primary point of contact for internal and external communications directed to the executive office.
• Maintain comprehensive and organized filing systems for confidential records and documents.
• Coordinate logistics for business travel, conferences, and hotel events.
• Assist in the preparation and monitoring of departmental budgets, expense reports, and procurement requests.
• Support the planning and execution of hotel events, executive meetings, and VIP guest arrangements.
• Uphold the highest standards of professionalism, integrity, and discretion in all interactions.
• Perform additional administrative duties and special projects as assigned.

Qualifications

• Proven experience as an executive secretary or similar role
• Excellent organizational, multitasking, and communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong sense of confidentiality, trustworthiness, and attention to detail
• Exceptional time management, prioritization, and problem-solving abilities
• Adaptability and proactive approach in a fast-paced environment
• Strong service orientation and interpersonal skills

Kami mencari seorang Executive Secretary yang profesional, terorganisir, dan memiliki kemampuan komunikasi yang luar biasa untuk mendukung kegiatan harian direktur. Anda akan menjadi titik kontak utama, mengelola jadwal yang padat, dan memastikan kelancaran operasional administratif. Posisi ini sangat cocok untuk individu yang proaktif, berorientasi pada detail, dan mampu bekerja dalam lingkungan yang dinamis.

• Mengelola jadwal harian direktur, termasuk mengatur rapat, janji temu, dan jadwal perjalanan bisnis (travel management ).
• Menjadi penghubung utama antara direktur dan pihak internal/eksternal.
• Menyiapkan dokumen, presentasi, dan materi rapat.
• Mengelola komunikasi, termasuk email dan panggilan telepon, dan menindaklanjuti hal-hal yang relevan.
• Mengarsip dokumen-dokumen penting perusahaan.
• Menjalankan tugas-tugas administratif lainnya sesuai kebutuhan.

• Pendidikan: Minimal lulusan S1 dari jurusan relevan (Manajemen, Komunikasi, Administrasi Bisnis, atau setara).
• Pengalaman: Pengalaman minimal 2-3 tahun sebagai asisten pribadi, asisten eksekutif, atau sekretaris direksi.

• Kemampuan Bahasa:

• Wajib: Fasih berbahasa Inggris, baik lisan maupun tulisan, untuk berkomunikasi dengan mitra bisnis internasional.

• Nilai Tambah: Mampu berbahasa Mandarin akan menjadi nilai tambah yang signifikan.

• Keterampilan:

• Sangat terorganisir, detail-oriented, dan mampu mengelola banyak tugas sekaligus.

• Kemampuan komunikasi dan interpersonal yang kuat.
• Mahir menggunakan aplikasi Microsoft Office (Word, Excel, PowerPoint) dan alat komunikasi digital.
• Mampu menjaga kerahasiaan informasi dengan integritas tinggi.
• Proaktif dan memiliki inisiatif tinggi dalam menyelesaikan masalah.
• Flexible dalam melakukan perjalanan dinas dalam negeri dan luar negeri.

Job Position : Executive Secretary / Office Assistant (Securitas Company)

Our Client is a leading local financial institution. They have been established since 1992 and headquarter based in Jakarta. They provide a broad range of financial services such as Investment Banking, Securities and Investment management to diversified client base which includes corporations, financial institutions and government individuals.

Job Summary:
The Executive Secretary provides high-level administrative support to executives and team members, ensuring efficient operation of their office through effective scheduling, communication, and office management.

Key Responsibilities:

• Manage and maintain the executives calendar and schedule appointments.
• Arrange meetings, conferences, and travel arrangements.
• Prepare and edit correspondence, reports, and presentations.
• Handle incoming calls and correspondence, screening and prioritizing as necessary.
• Maintain confidential information with discretion.
• Coordinate activities and communicate effectively with internal and external stakeholders.
• Manage office supplies and administrative procedures of the office
• Manage staff hospital insurance as a back up
• Manage and coordinate for Work Permit Visa for Foreigners
• Assist in special projects as assigned.
• Assist & manage payment billing of Credit Card and expenses for CF

Qualifications/skills:

• Proven experience Min 7 years as an Executive Secretary or similar administrative role.
• Strong communication skills. Knows Bahasa and English
• Tech Savvy, Proficiency in MS Office and user of social Media
• Ability to handle sensitive and confidential information.
• Well travelled including foreign travel
• Bachelors degree or relevant certification is preferred.
• Have initiative and can work independently.

About the Job

Selong Selo Resort is looking for a highly organized and professional
Executive Secretary
to support our Director of Operations.

This role involves handling a variety of administrative and secretarial tasks, including managing schedules, preparing reports, coordinating meetings, and maintaining confidentiality in all communications. You'll serve as a key link between the Executive Office and both internal and external stakeholders, helping to ensure operations run smoothly and efficiently.

This is a great opportunity to work in a respected and beautiful resort environment in South Lombok, alongside a passionate and professional team.

Qualifications

• Bachelor's degree in Business Administration, Hospitality Management, or a related field
• 3–5 years of experience as an Executive Secretary, Personal Assistant, or similar administrative role (preferably in the hospitality industry)
• Excellent written and verbal communication skills in English (Bahasa Indonesia proficiency is a plus)
• Strong organizational, multitasking, and time-management abilities
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other business tools
• High level of integrity, discretion, and professionalism in handling sensitive information
• Ability to work independently and maintain a proactive approach in a fast-paced environment

To apply, please send your CV to

Or feel free to DM me directly
if you'd like to know more about the role

Company Description

Cow Play Cow Moo now
expanding our footprint in Indonesia
, bringing our unique arcade experience to a wider audience.

Our mission is to provide a fun, family-friendly carnival experience that is accessible to everyone. We are the No.1 licensee for Disney and Sanrio, specializing in manufacturing and marketing exclusive merchandise while creating unique experiences.

Role Description

This is a full-time on-site role for an Executive Secretary located in Tangerang, Indonesia. The Executive Secretary will be responsible for executive administrative assistance, managing company secretarial work, and providing top-notch Comprehensive Meeting Materials . The role involves handling clerical tasks, facilitating communication within the company, and ensuring smooth day-to-day operations.

Qualifications

• Minimum 2 years of experience as a Corporate Secretary
  , preferably in a publicly listed company or one that is in the process of or planning for an IPO.
• Strong administrative skills
  , including preparation of meeting minutes, management of company documents, and legal archiving.
• Solid understanding of legal frameworks
  related to the Limited Liability Company Law, OJK (Financial Services Authority), IDX (Indonesia Stock Exchange), and capital market regulations.
• Well-versed in Good Corporate Governance (GCG)
  and capable of ensuring the company's compliance with applicable regulations.
• Experience in IPO processes or other corporate actions (such as rights issues, bonds, mergers & acquisitions) is a major advantage.
• Ability to build and maintain strong relationships with regulators (OJK, IDX, KSEI), notaries, legal consultants, and external stakeholders.
• Capable of preparing periodic reports to OJK, IDX, and other regulators in accordance with the requirements.
• Possession of a
  Corporate Secretary certification
  from a professional association or official training program is a plus.
• Understanding of
  investment budget planning and management
  , including investment feasibility analysis and cost control.
• Experienced in working directly with C-Level executives (Directors/CEO/Commissioners) and able to provide strategic support in decision-making processes.
• Able to assist the Store Development Director in developing expansion strategies, analyzing business opportunities, and coordinating with the business development team.

Lezenda is a digital solution agency with expertise in driving business growth through digital media. We help clients achieve their business objectives through creative and impactful campaigns across various digital platforms by leveraging the latest trends and technologies.

Role Description

• Contribute and Assisting in all areas of superior's works
• Preparing, collating and filling reports
• Keep track of important tasks and deadlines
• Monitor and update team's progress
• Arrange new meetings and appointments. Make Minutes of Meeting (MOM)
• Manage communication including emails and phone calls
• Perform administrative tasks

Qualifications:

• Minimum Diploma, Degree in Secretary, Economy, or Communication are preferred
• Minimum 1 year experience in administrative role
• Self motivated and self starter/initiative
• Integrity, loyalty, and discrete personality
• Proficiency in MS Office, and in English both oral and written.
• Creative & have good attention to detail.

The role

Erajaya Group is seeking a talented and dedicated Executive Secretary to join their team in Jakarta Barat, Jakarta Raya. This is a full-time position that will provide critical support to senior executives, allowing them to focus on their core responsibilities and strategic priorities.

Key responsibilities

• Manage the daily schedule and calendar of senior executives, arranging meetings, appointments and travel logistics
• Handle a wide range of administrative tasks, including preparing documents, maintaining filing systems, and coordinating with other departments
• Act as the primary point of contact for clients, customers, and other stakeholders, responding to inquiries and directing them to the appropriate resources
• Provide exceptional customer service and maintain a professional demeanor at all times
• Assist with special projects and ad-hoc tasks as required

What we're looking for

• Proven experience as a Personal Assistant or Executive Assistant, ideally in a similar fast-paced, corporate environment
• Excellent organizational and time management skills, with the ability to juggle multiple priorities and meet tight deadlines
• Strong communication and interpersonal skills, with the ability to interact with people at all levels of the organization
• Proficient in MS Office suite and other office software
• Attention to detail and a commitment to accuracy
• Ability to work independently and as part of a team

What we offer

At Erajaya Group, we are committed to providing our employees with a supportive and rewarding work environment. In addition to a competitive salary, we offer a range of benefits, including health insurance, retirement savings plans, and opportunities for professional development. We also prioritize work-life balance, with flexible working arrangements and generous paid time off.

About us

Erajaya Group is a leading technology and telecommunications company in Indonesia, with a diverse portfolio of products and services. We are committed to innovation, excellence, and customer satisfaction, and we strive to be the preferred partner for our clients and customers. Join our team and be a part of our exciting journey.

Apply now for this exciting opportunity

Location: Jakarta

Job Responsibility:

• Lead and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
• Open, sort, and distribute incoming correspondence, including faxes and email.
• File and retrieve corporate documents, records, and reports
• Prepare responses to correspondence containing routine inquiries
• Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping, in order to aid executives
• Manage and maintain executives' schedules
• Set up and oversee administrative policies and procedures for offices and/or organizations
• Review operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures
• Interpret administrative and operating policies and procedures for employees

Requirements:

• Diploma or Bachelor in Secretary / Business Administration
• Minimum 2 year-experience as a Secretary / Board of Directors Secretary, preferably from Personal Care Cosmetics and FMCG (Fast Moving Consumer Goods)
• Strong Communication Skills
• Hardworker and ability to work under pressure
• Fluent in English and excellent in computer literate (Ms. Office Programs)

Penempatan: Surabaya - Pakuwon City

Kualifikasi:

• Pria / Wanita, usia maksimal 30 tahun

• Pendidikan minimal S1 Sekretaris, Administrasi, atau setara

• Berpenampilan rapi dan profesional

• Menguasai Microsoft Office dan pengelolaan dokumen digital

• Memiliki kemampuan komunikasi & interpersonal yang baik

• Mampu bekerja multitasking dan di bawah tekanan

• Diutamakan yang memiliki pengalaman minimal 1 tahun sebagai sekretaris eksekutif

• Poin plus apabila fasih berbahasa Inggris (lisan & tulisan)

Tugas dan Tanggung Jawab:

• Menangani jadwal, agenda, dan pertemuan atasan

• Mempersiapkan dokumen, laporan, dan notulen rapat

• Mengatur perjalanan dinas dan kebutuhan administrasi atasan

• Menjadi penghubung internal dan eksternal untuk atasan

• Menjaga kerahasiaan informasi dan mendukung kegiatan operasional manajemen kanan

Jenis Pekerjaan: Penuh Waktu

Pengalaman:

• Sekretaris: 1 tahun (Diutamakan)

Bahasa:

• Bahasa Mandarin (Diutamakan)
• Bahasa Inggris (Diutamakan)