7 Export Documentation jobs in Indonesia

Job Descriptions :

• Monitor and ensure smooth end-to-end export processes, from sales order input to goods arrival at the destination port.
• Coordinate closely with Sales, SCM, and Business Unit Head to ensure export operations run efficiently.
• Conduct negotiations with WGO Sales and WGO SCM to optimize cost, scheduling, and customer requirements.
• Identify potential issues in the export process and provide effective solutions to maintain timely delivery.

Job Requirements :

• Candidate must own at least Bachelor's Degree in any major with a minimum GPA of 3.00 (on a scale of 4.00)
• Having 3-8 years experience in related field
• Willing to be placed in Setiabudi, South Jakarta

Deskripsi Pekerjaan:

• Mengawasi dan memastikan proses ekspor berjalan lancar mulai dari penerimaan order hingga pengiriman barang.
• Memimpin tim export staff dalam persiapan dan pemeriksaan dokumen ekspor (invoice, packing list, PEB, COO, Form D/E, bill of lading, dan dokumen pendukung lainnya).
• Memastikan seluruh pengiriman sesuai jadwal, spesifikasi produk, dan persyaratan pelanggan luar negeri.
• Berkoordinasi dengan bagian produksi, gudang, logistik, sales, dan pihak eksternal seperti forwarder, shipping line, surveyor, serta bea cukai.
• Memastikan kepatuhan terhadap regulasi ekspor dan peraturan pemerintah yang berlaku.
• Melakukan monitoring dan evaluasi kinerja tim serta efisiensi proses ekspor.
• Membuat laporan ekspor mingguan/bulanan dan memberikan analisis kepada Export Assistant Manager atau Export Manager.
• Menangani kendala atau masalah operasional dalam proses ekspor dengan cepat dan efektif.

Kualifikasi:

• Pendidikan minimal S1 (Manajemen, Ekonomi, Administrasi Bisnis, atau bidang terkait).
• Pengalaman kerja minimal 3–5 tahun di bidang ekspor–impor atau logistik internasional, dengan minimal 2 tahun sebagai leader atau senior staff.
• Memahami dengan baik prosedur ekspor, kepabeanan, Incoterms, HS Code, dan dokumen perbankan (LC, TT, COO, Form D/E).
• Memiliki kemampuan komunikasi yang baik dalam bahasa Inggris (lisan dan tulisan).
• Terampil menggunakan Microsoft Excel dan sistem ERP (SAP/Oracle).
• Memiliki kemampuan kepemimpinan, koordinasi, dan problem solving yang kuat.
• Teliti, disiplin, dan mampu bekerja dalam tekanan waktu pengiriman.
• Diutamakan memiliki sertifikat pelatihan ekspor–impor atau pengalaman di perusahaan manufaktur berorientasi ekspor.

Tanggung Jawab:

• Menyiapkan, memeriksa, dan mengelola dokumen ekspor/impor (invoice, packing list, BL, COO, PEB, dll.) sesuai regulasi.
• Memastikan kelengkapan dan akurasi dokumen sebelum pengiriman.
• Berkoordinasi dengan forwarder, shipping line, dan pihak terkait untuk kelancaran proses pengiriman barang.
• Melakukan input data dan pelaporan dokumen pengiriman ke sistem internal.
• Mendukung tim logistik dalam menyelesaikan administrasi terkait shipment.

Kriteria:

• Pendidikan minimal S1 semua jurusan, diutamakan Administrasi Bisnis / Ekonomi / Logistik.
• Fresh graduate dipersilakan melamar, atau memiliki pengalaman kerja 1–2 tahun di bidang ekspor-impor/shipping/logistik.
• Memahami proses ekspor-impor dan dokumen kepabeanan menjadi nilai tambah.
• Mampu bekerja dengan detail, rapi, dan teliti dalam mengelola dokumen.
• Memiliki kemampuan komunikasi yang baik dan dapat bekerja sama dalam tim.
• Mampu mengoperasikan Microsoft Office (Word, Excel) dengan baik.
• Memiliki kemampuan berbahasa Inggris (minimal pasif, lebih disukai aktif)

KEY RESPONSIBILITIES/Areas of Accountability:

• Customs clearance operation and control

o Verification of each import to ensure the data is uploaded to Customs systems accurately

o Declaration docs preparation and daily Customs clearance operation implementation

o Representative for Customs inquiries, investigations and inspections.

o Support logistics movements and WH operation related to trade compliance

• Trade compliance management

o HS classification, country of origins, valuations management

o Transfer price verification and supervision

o Obtain survey reports as required

o Ensure compliance with all import and export regulations

o Imp & exp license application, record keeping, and documentation

o Manage oversee the payments of duties, taxes and brokerage fees

• SOP establishment, maintenance and verification

o Develop, and implement SOPs for the business

o Post Border Verification Process

o SOP maintenance, revise according to Customs policy, regulation change

• Supplier cooperation and management

o Daily communication, cooperation with supplier to ensure Customs operation running well.

o Customs Broker management and accountability

o KPI follow up and management

• Export control

o Implement GTC export control order and export control docs follow up.

o Work with other regions, countries TC team to develop export control management

• Interface to Customs, government authorities

o Contact window to communicate and develop relationship with Customs, government authorities.

o SME to communicate on-going regulation changes/requirements.

o Conduct audit, investigation from Customs.

o Customs policy, regulations and announcements publishing and training.

• Responsible of other tasks from TC management

o Implement order, tasks from regional manager and TC reporting line.

o Support TC internal audit

REQUIREMENTS:

• Bachelor's degree, major in logistics, global trade or import & export affair.

• More than 3 years working experience in customs operation, trade compliance in Indonesia,

• Strong knowledge of Trade compliance and Custom, Customs compliance and security practices.

• Attention to detail and organization skills

• Effective verbal and written communication skills in English

• Proficient with office software such as Excel, Word, PPT

• ERP knowledge

• Good team-worker and willing to share knowledge with others.

• A quick learner and responsory.

• Well knowledge of government regulations and sense of compliance.

W ABB pomagamy przemysłowi wyprzedzać konkurencję - działać sprawniej i ekologicznie. U nas postęp to standard – dla Ciebie, Twojego zespołu i całego świata. Jako globalny lider dajemy Ci to, czego potrzebujesz, by to osiągnąć. Nie zawsze będzie łatwo, rozwój wymaga determinacji. Ale w ABB nigdy nie będziesz działać sam. Zarządzaj tym, co porusza świat.

Stanowisko to podlega:

Country Holding Officer

Your role and responsibilities

In this role, you will have the opportunity to ensure that all local businesses conduct their activities in line with ABB trade policies and guidelines. Each day, you will drive and coordinate the local implementation of ABB's Global Trade Program as part of the fiduciary duties under the lead business in a country, cluster, region, or regional execution organization. You will also showcase your expertise by overseeing compliance with all applicable customs, sanctions, and export control regulations, as well as by providing training to the respective country, cluster, region, or regional execution organization.

The work model for the role is: #Linkedin-Hybrid

This role is contributing to the Finance team in Jakarta.

You will be mainly accountable for:

• Serving as a single point of contact for local (national) trade compliance authorities and country management in handling trade compliance relating to ABB (deemed) exports, cross-border shipments, customers, or vendors, in case of a country-level role.
• Ensuring the creation, documentation, and maintenance of trade compliance standards and procedures for all local businesses.
• Securing seamless connection between overall trade compliance and day-to-day operations, including master data requirements, supplier qualifications, etc., in collaboration with staff in related domains.
• Overseeing trade-related archiving requirements and ensuring that trade compliance records are kept and retrievable, as defined in the relevant instructions and regulations at local and global levels.

Qualifications for the role

• Bachelor's degree in International Trade, Law, Business Administration, or related field.
• Minimum 5 years of experience in trade compliance, customs, or regulatory affairs.
• Strong knowledge of export/import regulations, customs documentation, and SAP GTS or similar systems.
• Proven ability to manage relationships with government authorities and internal stakeholders.
• Experience conducting audits and managing permits, licenses, and compliance records.
• Excellent communication skills with the ability to lead training and promote compliance awareness.
• Strong analytical and problem-solving skills with a proactive approach to risk mitigation

More about us

ABB Finance is a trusted partner to the business and a world-class team who delivers forward-looking insights that drive sustainable long-term results and operates with the highest standards.

Doceniamy różnorodność doświadczeń. Czy to może być Twoja historia? Aplikuj już dziś lub odwiedź stronę , aby dowiedzieć się więcej o nas i poznać wpływ naszych rozwiązań na całym świecie.

At ABB, we help industries outrun - leaner and cleaner. Here, progress is an expectation - for you, your team, and the world. As a global market leader, we'll give you what you need to make it happen. It won't always be easy, growing takes grit. But at ABB, you'll never run alone. Run what runs the world.

This Position reports to:

Country Holding Officer

Your role and responsibilities

In this role, you will have the opportunity to ensure that all local businesses conduct their activities in line with ABB trade policies and guidelines. Each day, you will drive and coordinate the local implementation of ABB's Global Trade Program as part of the fiduciary duties under the lead business in a country, cluster, region, or regional execution organization. You will also showcase your expertise by overseeing compliance with all applicable customs, sanctions, and export control regulations, as well as by providing training to the respective country, cluster, region, or regional execution organization.

The work model for the role is: #Linkedin-Hybrid

This role is contributing to the Finance team in Jakarta.

You will be mainly accountable for:

• Serving as a single point of contact for local (national) trade compliance authorities and country management in handling trade compliance relating to ABB (deemed) exports, cross-border shipments, customers, or vendors, in case of a country-level role.
• Ensuring the creation, documentation, and maintenance of trade compliance standards and procedures for all local businesses.
• Securing seamless connection between overall trade compliance and day-to-day operations, including master data requirements, supplier qualifications, etc., in collaboration with staff in related domains.
• Overseeing trade-related archiving requirements and ensuring that trade compliance records are kept and retrievable, as defined in the relevant instructions and regulations at local and global levels.

Qualifications for the role

• Bachelor's degree in International Trade, Law, Business Administration, or related field.
• Minimum 5 years of experience in trade compliance, customs, or regulatory affairs.
• Strong knowledge of export/import regulations, customs documentation, and SAP GTS or similar systems.
• Proven ability to manage relationships with government authorities and internal stakeholders.
• Experience conducting audits and managing permits, licenses, and compliance records.
• Excellent communication skills with the ability to lead training and promote compliance awareness.
• Strong analytical and problem-solving skills with a proactive approach to risk mitigation

More about us

ABB Finance is a trusted partner to the business and a world-class team who delivers forward-looking insights that drive sustainable long-term results and operates with the highest standards.

We value people from different backgrounds. Could this be your story? Apply today or visit to read more about us and learn about the impact of our solutions across the globe.