6,313 IT Assistant jobs in Indonesia

Company Description

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Role Description

This is a full-time on-site role for an Assistant located in Bulukumba. The Assistant will be responsible for performing a variety of administrative and clerical tasks. Tasks include managing files, organizing office supplies, scheduling appointments, coordinating meetings, handling correspondence, and providing administrative support to ensure the efficient operation of the office.

Qualifications

• Strong organizational and time management skills
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software
• Attention to detail and problem-solving skills
• Ability to work independently and handle multiple tasks simultaneously
• Prior administrative or clerical experience is a plus
• High school diploma or equivalent; additional qualifications as an administrative assistant or secretary will be a plus

Position: Assistant (Executive/Administrative/Personal)

Job Summary: The Assistant provides comprehensive administrative and operational support to a manager or executive.This role is pivotal in ensuring the smooth functioning of the executive's office by managing schedules, facilitating communication, and handling confidential tasks with discretion. The ideal candidate is a proactive, highly organized, and detail-oriented professional.

Key Responsibilities & Duties

1. Administrative & Clerical Support:

· Manage and maintain the executive's complex calendar, including scheduling meetings, appointments, and travel arrangements (domestic and international).

· Prepare, draft, edit, and proofread correspondence, reports, presentations, and other documents to ensure accuracy and professionalism.

· Answer, screen, and direct incoming calls and emails, acting as a primary point of contact.

· Organize and maintain physical and digital filing systems for easy retrieval of information.

1. Communication & Coordination:

· Serve as a liaison between the executive and internal departments/external clients, conveying messages and instructions accurately and promptly.

· Facilitate smooth communication by preparing meeting agendas, taking minutes, and tracking action items to completion.

· Greet visitors and ensure a professional and welcoming reception.

1. Meeting & Logistics Management:

· Coordinate all aspects of meetings, including venue booking, catering, preparing materials, and configuring technology (VC systems, projectors).

· Make complex travel arrangements, including flights, accommodation, ground transportation, and preparing detailed itineraries.

1. Project & Data Support:

· Provide support on special projects, including research, data collection, and basic analysis.

· Process expense reports and assist with budget tracking and reconciliation.

· Handle confidential and sensitive information with the utmost discretion and integrity.

1. Advanced Executive Support:

· Anticipate the executive's needs and prepare accordingly to ensure efficiency.

· Represent the executive by handling certain matters directly within a defined scope of authority.

-Required Qualifications & Skills

Education:

· Bachelor's degree in Business Administration, Communications, or a related field is preferred.

· A high school diploma or equivalent is required; relevant experience may substitute for a degree.

Experience:

· Proven experience of 2+ years in an administrative or assistant role, preferably supporting senior-level management.

Technical Skills (Hard Skills):

· Advanced Proficiency in Microsoft Office Suite: Expert-level skills in Outlook (calendar management), Word (document formatting), Excel (spreadsheets, basic formulas), and PowerPoint (creating presentations).

· Software Familiarity: Experience with collaboration tools like Google Workspace, Slack, Asana, or Trello is often required.

· Communication Tools: Proficiency with office hardware (printers, scanners) and video conferencing systems (Zoom, MS Teams, Webex).

Professional Skills (Soft Skills):

Superior Organization & Time Management: Ability to prioritize multiple tasks seamlessly in a fast-paced environment with impeccable attention to detail.

· Proactive & Resourceful: A self-starter who can anticipate needs and solve problems independently with a strong sense of initiative.

· Utmost Discretion: Demonstrated ability to handle confidential and sensitive information with complete trustworthiness.

· Strong Interpersonal Skills: Ability to build strong relationships with stakeholders at all levels, both inside and outside the company.

Kualifikasi:

• Terbiasa multitasking
• Memiliki kemampuan berkomunikasi yang baik
• Teliti, tekun, dan mampu bekerja dengan mobilitas tinggi

Deskripsi pekerjaan:

• Membantu menyusun & mengorganisir indeks pekerjaan Atasan.
• Membantu mengingatkan deadline pekerjaan terhadap terhadap Atasan.
• Membantu inisiatif untuk memikirkan ide & pendapat serta wajib memberikan saran untuk menentukan keputusan terhadap indeks pekerjaan.
• Mengevaluasi dan menilai kinerja karyawan untuk melapor ke Atasan.
• Bersedia terjun ke lapangan untuk membantu dan memantau operasional di lapangan serta ikut bertanggungjawab untuk mengatur dan mengontrol kelancaran operasional.
• Melaksanakan tugas sebagai pembantu Atasan untuk menjalankan indeks.
• Bersama dengan atasan untuk menentukan arahan dan tujuan perusahaan.
• Mengecek realisasi pelaksanaan operasional di lapangan dan memberikan arahan agar berjalan dengan lancar.
• Memberikan deadline untuk pekerjaan yang diberikan kepada masing masing divisi.

We are seeking a highly motivated and disciplined Assistant to support the company in day-to-day professional matters. The ideal candidate is proactive, intelligent, organized, and able to work independently with minimal supervision.

This role requires excellent judgment, strong communication skills, and the ability to anticipate needs, manage priorities, and execute tasks with precision.

Are you organized, proactive, and detail-oriented?

Do you want to work in a dynamic, fast-growing real estate agency based in
Uluwatu
?

Join us at
Uluwatu Property
, a boutique agency specialized in premium villas and high-ROI investment opportunities across Bali's most sought-after areas.

Your Key Responsibilities:

• Update and manage the CRM
  with new leads, property data, and deal flow
• List properties on our website
  : upload photos, specs, prices, and descriptions
• Welcome clients at the office
  and ensure a great first impression
• Assist with
  admin tasks
  and team organization
• Handle basic logistics and supplier coordination for the office

What We're Looking For:

• Fluent in
  English
• Comfortable with
  digital tools
  (Google Workspace, ClickUp, etc.)
• Reliable, structured, resourceful, and
  able to take initiative
• Ideally already based in Bali (or planning to relocate)

What We Offer:

• A vibrant, inspiring work environment in Uluwatu
• A growing brand with international exposure
• Opportunities to learn, grow, and take ownership

Start: As soon as possible

Location: Uluwatu (on-site role)

• Full-time position

Posisi

Bilingual Executive Assistant

(Founder's Assistant & Operations Lead)

Status

Kontrak kemitraan (masa percobaan 3 bulan)

Lokasi Kerja

Kantor pusat Senayan, Jakarta + kunjungan ke ghost kitchen & outlet mitra

Misi Utama

1. Menjadi sekretaris, penerjemah, dan pengelola back-office bagi Founder asal Jepang

2. Membangun fungsi kantor pusat waralaba dari nol: SOP, kontrol mutu & profit, serta dukungan mitra

Tugas Pokok

• Mengatur jadwal Founder, notulen, dan terjemahan (JP EN/ID)

• Onboarding mitra, inspeksi lapangan (dengan motor)

• Menyusun laporan penjualan & cost (Google Workspace)

• Riset pasar/kompetitor/regulasi dan penyusunan materi

• Tanggapan penjualan tahap awal

• Pemeriksaan konten Jepang untuk SNS & dokumen

• Administrasi umum tahap awal startup

Kualifikasi Wajib

• Penutur asli bahasa Jepang atau JLPT N1–N2

• Bahasa Indonesia atau Inggris: percakapan harian lancar

• Mahir Google Workspace / MS Office

• SIM C (motor)

• Pengalaman min. 2 tahun di salah satu area: sales, operasi, atau sekretaris

Nilai Plus

• Pengalaman di F&B / waralaba / startup

• Pengalaman merancang SOP

• Dasar akuntansi

• Kemampuan membuat materi logis berbahasa Jepang

• SIM A

Karakter yang Dicari

Jujur, cepat menindaklanjuti feedback, hands-on, adaptif, dan proaktif

Jam Kerja

Senin–Sabtu 09:00–18:00 (lembur akhir pekan saat opening outlet)

Gaji

IDR 7 – 15 juta/bulan + bonus berbasis kinerja (nego sesuai pengalaman & skill)

Fasilitas

THR, BPJS, peluang pelatihan

Proses Seleksi

1. Screening berkas (JP/EN)

2. Wawancara bahasa Jepang (Founder)

3. Tugas studi kasus (pembuatan materi)

4. Wawancara final

Role Description

This is a contract, on-site role for an Administrative Assistant located in Pekanbaru. The Administrative Assistant will be responsible for providing executive administrative assistance, managing phone communications with proper etiquette, and performing clerical duties. Daily tasks include scheduling appointments, organizing files, handling correspondence, and supporting executive team members.

Qualifications

• Strong Administrative Assistance skills
• Excellent Phone Etiquette and Communication abilities
• Proficient in Executive Administrative Assistance and Clerical Skills
• Detail-oriented with organizational and multitasking abilities
• Proficiency in using office software and equipment
• Previous experience in a similar role is preferred
• High School Diploma or equivalent

Job Description

We are hiring a reliable, bilingual mid level Personal Assistant (Mandarin & English) to support a Mandarin-speaking executive. Your role will combine general assistance, communication/translation, and occasional marketing or sales support primarily office-based or in city work, with minimal travel.

Location: North Jakarta

Full-time | On-site

Great opportunity to grow in a dynamic, international environment

As Personal Assistant you will:

• Manage calendar, meetings, travel bookings, and correspondence in both Mandarin & English.
• Interpret / translate documents, meetings or communications as needed.
• Liaise with vendors, clients, internal teams.
• Assist with marketing, sales, or project tasks occasionally (if you have relevant experience).
• Maintain confidentiality, professionalism, and reliability in all tasks.

Requirements

• Fluent in English; Mandarin must be strong (speaking, reading, writing).
• Previous PA or executive assistant experience is preferred.
• Good organizational skills, attention to detail, and ability to multitask.
• Discretion and professionalism when handling sensitive information.
• Strong communication skills, proactive attitude.
• Bonus if you have marketing or sales experience.
• Based in Jakarta, willing to work in-office or on-site as required.

Salary & Benefits

• Salary: Rp Rp Negotiable based on experience)
• Contract / full-time options available.
• Benefits may include performance incentives, regular working hours, training, or professional development.

About the role

We are seeking an experienced and proactive Personal Assistant to join our team at PT. MOESTIKA JATI SENTOSA'. In this full-time role, you will be providing comprehensive administrative and organisational support to our leadership team, ensuring the smooth and efficient running of our North Jakarta Jakarta office.

What you'll be doing

1. Managing and prioritising the schedules and appointments of our executives
2. Coordinating domestic and international travel arrangements, including booking flights, accommodation and ground transportation
3. Preparing detailed meeting agendas, taking minutes, and following up on action items
4. Handling a variety of administrative tasks, including document management, data entry, and ad-hoc project support
5. Serving as the primary point of contact for internal and external stakeholders, responding to inquiries and requests in a timely and professional manner
6. Providing general office management support, such as overseeing supplies and liaising with vendors

What we're looking for

1. Proven experience as a Personal Assistant or Executive Assistant, ideally in a fast-paced, corporate environment
2. Excellent organisational, multitasking and time management skills with the ability to prioritise and meet deadlines
3. Strong communication and interpersonal skills, with the ability to interact effectively with people at all levels
4. Proficient in using Microsoft Office suite, including Outlook, Word, Excel and PowerPoint
5. Attention to detail and a high level of accuracy in your work
6. Flexible and adaptable, with the ability to work well under pressure and handle confidential information with discretion