872 Office Manager jobs in Indonesia
Office Manager & Executive Assistant
80111 Denpasar, Bali
IDR10000000 month
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Job Description
Our client seeks a highly organized and proactive Office Manager and Executive Assistant to provide comprehensive administrative support. This role operates on a hybrid model, requiring a balance of remote work and in-office presence. You will be responsible for ensuring the smooth day-to-day operations of the office, managing executive schedules, and serving as the primary point of contact for internal and external inquiries. Key responsibilities include managing office supplies and equipment, coordinating meetings and travel arrangements for executives, preparing reports and presentations, and handling correspondence. You will also be tasked with managing the office environment, ensuring it is functional, organized, and welcoming. This role requires excellent calendar management, travel planning, and expense reporting skills. You will act as a gatekeeper and facilitator for executives, anticipating their needs and proactively managing their time effectively. The ideal candidate possesses exceptional organizational, communication, and interpersonal skills. Proficiency in office software suites (e.g., Microsoft Office, Google Workspace) and experience with scheduling tools is essential. Discretion and a high level of professionalism are paramount, given the exposure to sensitive information. This position requires a self-starter who can multitask, prioritize effectively, and maintain a calm demeanor under pressure. Your ability to adapt to changing priorities and support multiple executives will be key. Join our team and play a vital role in supporting our leadership.
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0
Office Manager & Executive Assistant
75123 Samarinda, East Kalimantan
IDR180 Annually
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Posted 1 day ago
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Job Description
Our organization is seeking a highly organized and proactive Office Manager & Executive Assistant to provide comprehensive support to our executive team and ensure the smooth operation of our office environment. This role is crucial in maintaining efficiency and providing a professional interface for both internal staff and external visitors. You will be responsible for a wide range of administrative tasks, including managing schedules, coordinating meetings and travel arrangements, preparing reports and presentations, and overseeing office supplies and vendor relationships. A significant part of your role will involve managing correspondence, screening calls, and handling confidential information with discretion. You will also play a key role in organizing company events and ensuring a positive and productive workplace atmosphere. This position requires excellent communication skills, a keen attention to detail, and the ability to multitask effectively. Proficiency in office software suites, such as Microsoft Office (Word, Excel, PowerPoint, Outlook) or Google Workspace, is essential. The ideal candidate will be a self-starter, capable of anticipating needs and proactively addressing challenges. A background in administration, office management, or executive support is required. You will be part of a dynamic team environment and will have the opportunity to grow your skills and responsibilities. While the role is primarily based in our **Samarinda, East Kalimantan, ID** office, a hybrid work arrangement will be implemented, allowing for a balance of in-office collaboration and remote flexibility. This ensures you can manage personal commitments while remaining integral to the team's daily operations. Join us to contribute to a well-functioning office and support our executive leadership.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain executive calendars, scheduling meetings and appointments.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Manage office supplies, equipment, and facilities, ensuring a functional and organized workspace.
- Act as the first point of contact for visitors and clients, providing a professional reception.
- Assist with event planning and execution for company meetings and social gatherings.
- Handle confidential information with the utmost discretion and professionalism.
- Process expense reports and manage vendor payments.
- Implement and maintain office procedures and filing systems.
- Proven experience as an Office Manager, Executive Assistant, or similar administrative role.
- Excellent organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- Discretion and confidentiality.
- Proactive attitude and problem-solving capabilities.
- Experience supporting senior-level executives.
- Familiarity with office management software and equipment.
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1
Office Manager & Executive Assistant
15117 Tangerang, Banten
IDR7000000 month
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Posted 1 day ago
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Job Description
Our client is seeking a proactive and organized Office Manager & Executive Assistant to support their operations in **Tangerang, Banten, ID**. This role is vital for ensuring the smooth and efficient day-to-day functioning of the office and providing high-level administrative support to senior executives. You will be responsible for managing office supplies, coordinating vendor relationships, maintaining office facilities, and implementing office policies and procedures. As an Executive Assistant, your duties will include managing calendars, scheduling meetings, making travel arrangements, preparing correspondence, and handling confidential information with discretion. Excellent communication and interpersonal skills are essential, as you will be the first point of contact for visitors and will liaise with internal departments and external stakeholders. The ideal candidate is a master multitasker, highly detail-oriented, and possesses exceptional organizational and time-management abilities. Experience with office management software and standard productivity suites is required. This position offers a dynamic work environment where you can contribute significantly to the company's success. The role adopts a hybrid model, requiring in-office presence for key operational tasks and team collaboration, while allowing for remote work flexibility on certain days. This ensures a balance between operational needs and personal work-life integration. We are looking for a reliable and resourceful individual who thrives in a fast-paced setting and is committed to providing exceptional support.
Responsibilities:
Responsibilities:
- Oversee daily office operations, ensuring a productive and organized environment.
- Manage office supplies, equipment, and maintenance.
- Coordinate with vendors and service providers.
- Implement and enforce office policies and procedures.
- Provide comprehensive administrative support to executives, including calendar management and travel arrangements.
- Prepare reports, presentations, and correspondence.
- Manage incoming and outgoing communications, including emails and phone calls.
- Organize and coordinate meetings, conferences, and events.
- Handle confidential information with the utmost discretion.
- Greet visitors and manage reception duties as needed.
- Assist with onboarding new employees.
- Associate's or Bachelor's degree in Business Administration or a related field, or equivalent experience.
- 3+ years of experience in office management and/or executive assistance.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational, time management, and multitasking skills.
- Strong written and verbal communication abilities.
- Professional demeanor and excellent interpersonal skills.
- Experience with basic accounting or bookkeeping is a plus.
- Ability to work independently and take initiative.
- Familiarity with office equipment and basic IT troubleshooting.
- Discretion and confidentiality are paramount.
This advertiser has chosen not to accept applicants from your region.
2
Office Manager & Executive Assistant
70111 Banjarmasin, South Kalimantan
IDR7 month
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Posted 1 day ago
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Job Description
Our client is seeking a highly organized and proactive Office Manager & Executive Assistant to oversee administrative operations and provide high-level support to senior management in **Banjarmasin, South Kalimantan, ID**. This multifaceted role is essential for ensuring the smooth day-to-day functioning of the office and supporting executive decision-making. The ideal candidate will be a skilled multitasker with exceptional communication, problem-solving, and interpersonal skills, demonstrating a commitment to professionalism and efficiency.
Responsibilities:
Responsibilities:
- Manage all office operations, including reception, mail handling, office supplies, and facility maintenance.
- Provide comprehensive administrative support to the executive team, including calendar management, travel arrangements, and expense reporting.
- Organize and coordinate internal and external meetings, prepare agendas, take minutes, and track action items.
- Manage incoming and outgoing correspondence, ensuring timely and professional communication.
- Develop and implement office policies and procedures to improve efficiency and streamline operations.
- Oversee vendor relationships, including negotiating contracts and managing service providers.
- Assist in the preparation of presentations, reports, and other documents.
- Manage the company's filing system, ensuring proper organization and accessibility of documents.
- Handle confidential information with discretion and professionalism.
- Coordinate company events, team-building activities, and client entertainment.
- Maintain a welcoming and professional office environment.
- Support HR functions such as onboarding new employees and managing personnel records.
- Proven experience as an Office Manager, Executive Assistant, or in a similar administrative role.
- Excellent organizational and time-management skills, with the ability to prioritize tasks effectively.
- Strong verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office equipment.
- Experience with managing calendars, booking travel, and preparing expense reports.
- High level of discretion and ability to handle confidential information.
- Proactive approach to problem-solving and ability to work independently.
- Interpersonal skills to effectively interact with staff, clients, and visitors.
- Experience in coordinating events is a plus.
- A degree or relevant certification in Business Administration or a related field is advantageous.
This advertiser has chosen not to accept applicants from your region.
3
Office Manager & Executive Assistant
90111 Makassar, South Sulawesi
IDR9000000 month
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Posted 1 day ago
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Job Description
Our client is seeking a highly organized and proactive Office Manager & Executive Assistant to manage their administrative functions. This is a critical, fully remote role, offering the flexibility to work from your home office. You will be responsible for ensuring the smooth and efficient operation of the company's administrative activities and providing high-level support to the executive team. Your duties will include managing calendars, scheduling meetings and appointments, coordinating travel arrangements, and preparing reports and presentations. You will handle correspondence, manage incoming and outgoing communications, and maintain organized filing systems, both digital and physical. This role also involves overseeing office supplies, vendor management, and ensuring a well-maintained and functional remote working environment. You will be the first point of contact for many internal and external stakeholders, requiring excellent communication and interpersonal skills. Budget management for office expenses and basic bookkeeping may also be part of your responsibilities. The ideal candidate will possess a proven track record of at least 5 years in office management or executive assistant roles, with demonstrable experience supporting senior leadership. Exceptional organizational skills, attention to detail, and the ability to multitask and prioritize effectively are essential. Proficiency in G Suite (Gmail, Calendar, Docs, Sheets) and Microsoft Office Suite is required. Strong problem-solving skills and a proactive, self-starter attitude are crucial for success in this demanding remote position. You should be comfortable working independently, managing multiple priorities, and contributing to a positive and productive remote work culture for our client.
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4
Office Manager & Executive Assistant
76111 Balikpapan, East Kalimantan
IDR12000000 Annually
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Posted 1 day ago
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Job Description
Our client, a burgeoning tech startup with a presence in Balikpapan, East Kalimantan, is seeking a highly organized and proactive Office Manager & Executive Assistant to support their operations. This role will involve a hybrid work arrangement, blending remote responsibilities with essential on-site duties. You will be the backbone of the office, ensuring smooth daily operations, managing administrative tasks, and providing direct support to senior management. Key responsibilities will include coordinating meetings and appointments, managing office supplies and vendor relationships, handling travel arrangements, preparing reports and presentations, and serving as the primary point of contact for internal and external stakeholders. The ideal candidate is detail-oriented, possesses excellent communication and multitasking abilities, and is adept at managing priorities in a dynamic environment. You will play a crucial role in fostering a positive and productive work atmosphere. Specific duties entail: managing the company calendar, organizing and maintaining physical and digital filing systems, preparing expense reports, onboarding new employees with administrative tasks, liaising with building management, and assisting with event planning. To be successful in this role, you should have: A Bachelor's degree in Business Administration, Management, or a related field, or equivalent practical experience. Proven experience as an Office Manager, Executive Assistant, or in a similar administrative role. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools. Excellent organizational and time-management skills, with the ability to multitask effectively. Outstanding written and verbal communication abilities. Discretion and the ability to handle confidential information. A proactive and problem-solving attitude. While this role is hybrid, requiring some on-site presence, significant administrative and coordination tasks can be performed remotely, offering a flexible work structure.
This advertiser has chosen not to accept applicants from your region.
5
Office Manager & Executive Assistant
76121 Balikpapan, East Kalimantan
IDR7500000 month
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Posted 1 day ago
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Job Description
Our client is seeking a highly organized and proactive Office Manager & Executive Assistant to manage operations and provide high-level administrative support in their **Balikpapan, East Kalimantan, ID** office. This multifaceted role requires a detail-oriented individual with exceptional multitasking abilities and strong communication skills. You will be responsible for overseeing daily office operations, managing executive calendars, coordinating meetings and travel arrangements, and preparing reports and presentations. The ideal candidate will have a professional demeanor, a proactive approach to problem-solving, and a commitment to maintaining an efficient and welcoming office environment. You will act as a key point of contact for internal and external stakeholders.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage daily office operations, including supplies, vendors, and facility maintenance.
- Provide comprehensive administrative support to senior executives.
- Manage and coordinate executive calendars, ensuring optimal scheduling.
- Arrange and coordinate domestic and international travel for executives.
- Prepare correspondence, reports, presentations, and meeting agendas.
- Organize and manage meetings, including booking venues, catering, and preparing materials.
- Handle confidential information with discretion and professionalism.
- Serve as a primary point of contact for internal and external communications.
- Assist with onboarding new employees and managing HR-related administrative tasks.
- Implement and maintain office policies and procedures to enhance efficiency.
Qualifications:
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 5 years of experience in office management or executive assistance roles.
- Proven experience supporting C-level executives.
- Excellent organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
- Strong written and verbal communication skills.
- Discretion and ability to handle sensitive information.
- Proactive attitude and ability to anticipate needs.
- Experience with event planning and coordination is a plus.
This advertiser has chosen not to accept applicants from your region.
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6
Office Manager & Executive Assistant
29411 Batam, Riau Islands
IDR8000000 Annually
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Posted 1 day ago
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Job Description
Our client is looking for a highly organized and proactive Office Manager & Executive Assistant to support their operations in Batam, Riau Islands, ID . This is an on-site position where you will be the central point of contact for all administrative activities, ensuring the smooth and efficient functioning of the office. You will manage daily office operations, coordinate schedules for senior management, and provide comprehensive administrative support. This role requires exceptional organizational skills, meticulous attention to detail, and the ability to multitask effectively in a fast-paced environment. You will be responsible for maintaining office supplies, managing correspondence, organizing travel arrangements, and assisting with event planning.
Key responsibilities:
Qualifications:
Key responsibilities:
- Oversee daily office operations, ensuring a clean and organized workspace.
- Manage and coordinate executive calendars, appointments, and travel arrangements.
- Handle incoming and outgoing correspondence, including emails and phone calls.
- Prepare reports, presentations, and other documents as required.
- Maintain office filing systems and databases.
- Order and manage office supplies and equipment.
- Assist with the planning and execution of company events and meetings.
- Serve as the first point of contact for visitors and clients.
- Provide general administrative support to the team.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Proven experience as an Office Manager, Executive Assistant, or in a similar administrative role.
- Excellent organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills.
- Discretion and confidentiality in handling sensitive information.
- Ability to work independently and as part of a team.
- Proactive approach to problem-solving.
This advertiser has chosen not to accept applicants from your region.
7
Office Manager & Executive Assistant
80224 Denpasar, Bali
IDR6000000 month
WhatJobs
Posted 1 day ago
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Job Description
Our client is searching for a highly organized and proactive Office Manager & Executive Assistant to oversee daily operations and provide comprehensive support to the executive team in **Denpasar, Bali, ID**. This role is critical in ensuring the smooth and efficient functioning of the office environment. The ideal candidate will be responsible for managing office supplies, coordinating vendor relationships, maintaining office facilities, and implementing office policies and procedures. You will also play a key role in event planning, assisting with meeting arrangements, travel bookings, and expense management for senior leadership. As an Executive Assistant, you will handle confidential information with discretion, prepare reports and presentations, and manage complex calendars. Strong interpersonal and communication skills are essential for interacting with staff, clients, and visitors. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with scheduling software are required. The ability to multitask, prioritize effectively, and adapt to changing needs in a fast-paced environment is crucial. A background in administration, office management, or a related field, along with at least three years of relevant experience, is highly preferred. This position offers a fantastic opportunity to be an integral part of a growing organization and contribute to its success through exceptional organizational and administrative support.
This advertiser has chosen not to accept applicants from your region.
8
Remote Executive Assistant & Office Manager
40115 Bandung, West Java
IDR6500000 month
WhatJobs
Posted 1 day ago
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Job Description
Our client is seeking a highly organized and proactive Remote Executive Assistant & Office Manager to provide comprehensive administrative support to our executive team. This is a critical role within our operations, ensuring the smooth functioning of daily administrative tasks and fostering efficient communication across the organization, all within a fully remote setting. You will manage schedules, coordinate meetings, handle correspondence, and implement administrative systems to optimize productivity. Your ability to anticipate needs, manage multiple priorities, and maintain confidentiality will be key to your success.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and organize complex calendars for multiple executives, including scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Coordinate virtual meetings, including setting up video conferences, preparing agendas, and distributing minutes.
- Manage incoming and outgoing communications, including emails, phone calls, and mail.
- Develop and implement efficient administrative processes and systems for a remote workforce.
- Maintain digital filing systems and ensure easy access to important documents.
- Assist with expense reporting and budget tracking as needed.
- Conduct research on various topics and prepare summaries for executive review.
- Liaise with internal departments and external stakeholders to ensure seamless operations.
- Handle confidential information with the utmost discretion and professionalism.
- Provide general administrative support and take on special projects as assigned.
- Monitor office supplies and manage vendor relationships for remote office needs.
- Ensure compliance with company policies and procedures in administrative functions.
- Act as a central point of contact for administrative inquiries within the remote team.
- Proactively identify areas for improvement in administrative workflows and suggest solutions.
Qualifications:
- Proven experience as an Executive Assistant, Virtual Assistant, or Office Manager, preferably in a remote setting.
- Exceptional organizational and time-management skills with a high degree of attention to detail.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with video conferencing tools (Zoom, Google Meet, Microsoft Teams) and project management software.
- Ability to multitask, prioritize, and manage tasks efficiently in a dynamic environment.
- Discretion and confidentiality in handling sensitive information.
- Proactive problem-solving skills and a resourceful approach to challenges.
- High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
- Adaptability and a willingness to learn new tools and processes.
- A dedicated home office setup with reliable internet connectivity.
This advertiser has chosen not to accept applicants from your region.
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