2,714 Office Pa jobs in Indonesia
Executive Administrative Assistant
30111 Palembang, South Sumatra
IDR7000000 Annually
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Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership in Palembang. This role requires a professional with exceptional organizational skills, discretion, and the ability to manage multiple priorities effectively. You will be responsible for managing calendars, coordinating complex travel arrangements, preparing reports and presentations, and acting as a primary point of contact for internal and external stakeholders. The hybrid nature of this role offers a balanced approach, allowing for focused work from home and essential in-office collaboration and support. The ideal candidate is a detail-oriented problem-solver with a polished demeanor and excellent communication skills. You will play a crucial role in ensuring the smooth and efficient operation of the executive office, contributing to the overall productivity of the leadership team. This position demands a high level of initiative and the ability to anticipate needs and proactively address them.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and conference calls.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and ground transportation.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, responding to inquiries and redirecting as appropriate.
- Serve as the first point of contact for visitors and callers, providing a professional and welcoming presence.
- Organize and manage filing systems, both physical and digital, ensuring easy retrieval of information.
- Assist with meeting preparation, including booking rooms, preparing agendas, and taking minutes.
- Process expense reports and manage office supplies.
- Conduct research and gather information for various projects as requested.
- Anticipate the needs of executives and proactively offer solutions and support.
- Proven experience as an Executive Administrative Assistant or in a similar executive support role.
- Excellent organizational, time management, and prioritization skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
- Strong written and verbal communication skills, with impeccable grammar and attention to detail.
- Discretion and the ability to handle confidential information with the utmost professionalism.
- Experience with travel booking and expense report management.
- Ability to work independently with minimal supervision and as part of a team in a hybrid work environment.
- Proactive attitude with a strong sense of initiative and problem-solving abilities.
- Professional and polished demeanor.
- High school diploma or equivalent required; Associate's or Bachelor's degree is a plus.
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0
Executive Administrative Assistant
10110 Jakarta Pusat, Jakarta
IDR8000000 Annually
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Our client is looking for a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior management. This role is crucial for ensuring the smooth and efficient operation of the executive office in **Jakarta, Jakarta, ID**. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to multitask effectively in a fast-paced environment. Key responsibilities include managing complex calendars, coordinating travel arrangements (domestic and international), preparing meeting agendas and minutes, and handling confidential information with discretion. You will act as a primary point of contact for internal and external stakeholders, requiring excellent communication and interpersonal skills. This role involves drafting correspondence, preparing reports and presentations, and managing office supplies and equipment. A strong command of office software suites (Microsoft Office, Google Workspace) is essential. The candidate must be proficient in anticipating needs, problem-solving independently, and maintaining a professional demeanor at all times. Proven experience as an executive assistant or in a similar high-level administrative role is required, preferably supporting C-suite executives. A Bachelor's degree in a relevant field is preferred. Discretion and confidentiality are paramount, as you will be exposed to sensitive company information. This position offers a competitive compensation package and the opportunity to work closely with leadership in a challenging and rewarding environment. If you are a self-starter with a passion for excellence and a commitment to providing top-tier administrative support, we encourage you to apply. Your dedication will be key to enabling our executives to focus on strategic initiatives.
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1
Executive Administrative Assistant
15411 Tangerang, Banten
IDR7 Monthly
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Job Description
Our client, a prominent organization, is seeking a highly organized and proactive Executive Administrative Assistant to support their senior leadership team in Tangerang, Banten, ID . This role demands exceptional attention to detail, superior organizational skills, and the ability to manage multiple priorities in a fast-paced corporate environment. The successful candidate will provide comprehensive administrative support, ensuring the smooth and efficient operation of the executive office. This is a hybrid position, blending in-office responsibilities with remote flexibility.
Key Responsibilities:
Qualifications:
This hybrid role requires presence in the Tangerang, Banten, ID office on designated days, with the option for remote work on other days. Our client offers a competitive salary and a supportive work environment.
Key Responsibilities:
- Manage complex calendars, schedule appointments, and coordinate meetings for executives, ensuring no conflicts.
- Arrange domestic and international travel, including flights, accommodation, and transportation, preparing detailed itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Screen and prioritize incoming communications, including emails and phone calls, taking appropriate action as needed.
- Organize and maintain physical and digital filing systems, ensuring confidentiality and easy retrieval of information.
- Process expense reports and manage departmental budgets as required.
- Coordinate logistics for executive meetings, including room bookings, catering, and minute-taking when necessary.
- Act as a liaison between executives and internal/external stakeholders, maintaining professional relationships.
- Conduct research on various topics as requested by executives.
- Provide general administrative support, such as preparing meeting materials, ordering supplies, and managing office equipment.
- Anticipate the needs of the executives and proactively address them.
Qualifications:
- Proven experience as an Executive Administrative Assistant or in a similar senior support role.
- Excellent command of English, both written and spoken.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software.
- Exceptional organizational and time-management skills, with the ability to multitask effectively.
- Strong communication and interpersonal skills, with a professional demeanor.
- Discretion and a high level of confidentiality are essential.
- Ability to work independently and as part of a team.
- Experience with travel arrangements and expense reporting.
- Familiarity with project management tools is a plus.
This hybrid role requires presence in the Tangerang, Banten, ID office on designated days, with the option for remote work on other days. Our client offers a competitive salary and a supportive work environment.
This advertiser has chosen not to accept applicants from your region.
2
Executive Administrative Assistant
75111 Samarinda, East Kalimantan
IDR8 Annually
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Our client is looking for a meticulous and highly organized Executive Administrative Assistant to provide comprehensive remote support to senior leadership. This is a fully remote position, requiring exceptional communication, organizational, and technical skills to manage a wide range of administrative tasks. You will be responsible for managing complex calendars, scheduling virtual meetings, coordinating travel arrangements (when necessary), and preparing reports and presentations. This role demands a proactive approach, the ability to anticipate needs, and the discretion to handle confidential information. You will serve as a primary point of contact for internal and external stakeholders, ensuring efficient communication flow. Key responsibilities include managing correspondence, organizing digital files, conducting research, and supporting special projects. Proficiency in various office software and remote collaboration tools is essential. The ideal candidate will possess excellent time management skills, a strong attention to detail, and the ability to multitask effectively in a fast-paced, virtual environment. This is a unique opportunity to contribute to the smooth functioning of executive operations while enjoying the flexibility of a remote work arrangement. You will be instrumental in ensuring that our executives can focus on strategic priorities without being bogged down by administrative details. Your ability to maintain a professional demeanor and provide reliable support from a distance will be highly valued. We are seeking someone who is adaptable, resourceful, and dedicated to providing a high level of service. The successful candidate will be proactive in identifying potential issues and proposing solutions before they arise, demonstrating a keen understanding of executive support needs. Furthermore, you will assist in the preparation of meeting agendas, take minutes during virtual calls, and follow up on action items to ensure timely completion. Proficiency in digital document management systems and a strong understanding of cybersecurity best practices for remote work are also key requirements for this role.
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3
Executive Administrative Assistant
17145 Purwakarta, West Java
IDR9000000 Annually
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Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive remote support to senior leadership. This fully remote position is perfect for an experienced administrative professional who thrives on managing complex schedules, coordinating diverse projects, and ensuring seamless communication flow. You will act as a key point of contact, manage correspondence, prepare reports and presentations, arrange travel, and handle a wide range of administrative tasks with utmost professionalism and discretion. The ability to anticipate needs, prioritize effectively, and maintain confidentiality is paramount.
Responsibilities:
Qualifications:
This is an outstanding opportunity to contribute to executive success in a flexible, remote work environment, supporting key leaders within our organization. We value a dedicated and resourceful professional who can seamlessly manage the administrative backbone of our executive team.
Responsibilities:
- Manage complex and dynamic calendars for multiple executives, including scheduling meetings, appointments, and conference calls across different time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodation, visas, and itineraries.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Conduct research and compile data for reports and special projects.
- Screen and prioritize incoming communications, including emails and phone calls, and handle them appropriately.
- Organize and manage virtual meetings, including preparing agendas, taking minutes, and tracking action items.
- Handle expense reporting and reconciliation for executives.
- Maintain and organize electronic and physical filing systems.
- Act as a liaison between executives and internal/external stakeholders.
- Provide logistical support for virtual events and team offsites.
- Proactively identify and resolve administrative challenges.
- Maintain a high level of confidentiality and discretion in all matters.
- Assist with ad-hoc administrative projects as required.
Qualifications:
- Proven experience as an Executive Administrative Assistant or in a similar senior support role, preferably supporting C-level executives.
- Exceptional organizational and time-management skills.
- Proficiency in calendar management, travel coordination, and event planning.
- Excellent written and verbal communication skills.
- Strong command of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams, Slack).
- High level of discretion and confidentiality.
- Ability to multitask, prioritize, and work effectively under pressure in a remote setting.
- Proactive mindset with a keen eye for detail.
- A bachelor's degree or equivalent experience is preferred.
This is an outstanding opportunity to contribute to executive success in a flexible, remote work environment, supporting key leaders within our organization. We value a dedicated and resourceful professional who can seamlessly manage the administrative backbone of our executive team.
This advertiser has chosen not to accept applicants from your region.
4
Executive Administrative Assistant
25111 Padang, West Sumatra
IDR8 Monthly
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Job Description
Our prestigious client is seeking a highly organized, proactive, and exceptionally detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a fully remote position, offering the flexibility to manage critical administrative functions from the comfort of your home office. You will be the right hand to executives, anticipating needs, managing complex schedules, coordinating high-level meetings, preparing essential documentation, and ensuring the smooth flow of information. Your professionalism, discretion, and ability to handle sensitive information with utmost confidentiality will be paramount. This role requires outstanding communication, multitasking, and problem-solving skills, combined with a deep understanding of modern office technologies and remote collaboration tools.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex calendars for multiple executives, including scheduling internal and external meetings, appointments, and travel arrangements.
- Prepare agendas, take minutes, and track action items for meetings.
- Coordinate travel logistics, including flights, accommodation, visas, and ground transportation.
- Handle confidential and sensitive information with the utmost discretion.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Conduct research and compile data for various projects and reports.
- Manage and organize digital files and records.
- Act as a liaison between executives and internal/external stakeholders.
- Proactively identify and address potential scheduling conflicts or logistical issues.
- Assist with expense reporting and budget tracking as needed.
- Support other administrative tasks and special projects as assigned.
- Proven experience as an Executive Assistant, Administrative Assistant, or similar role supporting senior management.
- Exceptional organizational and time-management skills.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Google Workspace).
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Strong problem-solving abilities and a proactive approach to tasks.
- Ability to multitask and prioritize effectively in a fast-paced remote environment.
- A keen eye for detail and accuracy.
- Ability to work independently with minimal supervision.
This advertiser has chosen not to accept applicants from your region.
5
Executive Administrative Assistant
34114 Bandar Lampung, Lampung
IDR8000000 Annually
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Job Description
Our client is seeking a highly organized and professional Executive Administrative Assistant to provide comprehensive support to senior management in Bandar Lampung, Lampung, ID . This role operates on a hybrid model, combining office-based responsibilities with the flexibility of remote work. You will manage calendars, schedule appointments, coordinate travel arrangements, and prepare reports and presentations. Responsibilities include handling correspondence, managing databases, organizing meetings, and taking minutes. A key aspect of this role is maintaining confidentiality and exercising discretion in handling sensitive information. The ideal candidate will possess exceptional organizational and time management skills, with a keen eye for detail. Proficiency in office software suites (e.g., Microsoft Office, Google Workspace) and virtual collaboration tools is essential. Excellent written and verbal communication skills, along with strong interpersonal abilities, are required to interact effectively with internal staff and external contacts. Experience in a similar administrative support role is necessary. We are looking for a proactive, reliable, and resourceful individual who can anticipate needs and manage multiple tasks efficiently. This is an excellent opportunity to support high-level executives and contribute to the smooth operation of the organization. A positive attitude and a commitment to providing outstanding support are paramount.
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6
Executive Administrative Assistant
40112 Purwakarta, West Java
IDR8 Annually
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Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership in **Bekasi, West Java, ID**. This role demands a meticulous attention to detail, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be responsible for managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and acting as a primary point of contact for internal and external stakeholders. You will play a crucial role in ensuring the smooth and efficient operation of the executive office. Key responsibilities include scheduling meetings and appointments, managing correspondence, organizing and maintaining electronic and physical filing systems, and handling confidential information with discretion. You will also be responsible for preparing meeting agendas, taking minutes, and following up on action items. The successful applicant will possess strong interpersonal skills, a professional demeanor, and a high level of proficiency in office software suites. Proactive problem-solving and the ability to anticipate the needs of executives are essential. This is a demanding role that requires a dedicated and adaptable individual who can thrive under pressure. You will be expected to manage projects, coordinate events, and support various administrative tasks as assigned. A commitment to maintaining a high standard of professionalism and confidentiality is paramount. We are looking for someone who is a self-starter, highly resourceful, and possesses a strong work ethic. Your ability to streamline administrative processes and contribute to the overall efficiency of the executive team will be highly valued. This is an on-site position requiring full commitment to supporting our leadership team in person.
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7
Executive Administrative Assistant
16511 Magelang, Central Java
IDR7000000 Monthly
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Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership in **Depok, West Java, ID**. This role demands exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment. The Executive Administrative Assistant will be responsible for managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and serving as a key liaison between executives and other stakeholders.
Responsibilities:
Qualifications:
This is a hybrid role, requiring the candidate to be present in the **Depok, West Java, ID** office for a significant portion of the week, with the flexibility for remote work on designated days.
Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and conference calls across multiple time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and visas.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Organize and manage internal and external meetings, including preparing agendas, taking minutes, and distributing action items.
- Screen and prioritize incoming communications, including emails and phone calls.
- Serve as a primary point of contact for internal and external stakeholders, exercising discretion and professionalism.
- Manage expense reports and reimbursements for executives.
- Maintain confidential files and records with utmost discretion.
- Conduct research and prepare summaries on various topics as requested.
- Assist with special projects and initiatives as assigned by executives.
- Proactively identify and anticipate the needs of the executives to ensure smooth operations.
- Handle ad-hoc administrative tasks and provide general office support.
Qualifications:
- Proven experience as an Executive Administrative Assistant or in a similar senior support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
- Excellent organizational and time management skills with the ability to prioritize tasks effectively.
- Strong written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to work independently and take initiative.
- Experience in managing complex travel arrangements and calendars.
- Detail-oriented with a commitment to accuracy.
- Bachelor's degree in Business Administration or a related field is preferred.
- A professional and proactive attitude.
- Familiarity with common office management practices.
This is a hybrid role, requiring the candidate to be present in the **Depok, West Java, ID** office for a significant portion of the week, with the flexibility for remote work on designated days.
This advertiser has chosen not to accept applicants from your region.
8
Executive Administrative Assistant
40261 Bandung, West Java
IDR180000000 Annually
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Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to support their senior leadership team in a fully remote capacity. This role is fundamental to ensuring the smooth and efficient operation of executive functions, requiring exceptional discretion, professionalism, and a keen ability to anticipate needs. You will be responsible for managing complex calendars, scheduling meetings, coordinating travel arrangements (both domestic and international), and preparing correspondence. Your duties will include organizing and maintaining electronic and physical filing systems, preparing reports and presentations, and handling confidential information with the utmost security. The ideal candidate will possess excellent communication and interpersonal skills, enabling effective interaction with internal stakeholders, clients, and external partners. Strong proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) is essential, along with the ability to quickly learn new technologies. You should have a proven track record of managing multiple priorities, meeting deadlines, and working independently with minimal supervision. Experience in event planning and coordination for executive meetings or off-sites would be a significant asset. This is a fully remote position, demanding superior time management skills and the ability to maintain a high level of productivity and organization outside of a traditional office environment. You will act as a key liaison between executives and other departments, ensuring seamless information flow. Proactive problem-solving and a resourceful approach to challenges are highly valued. Join our dynamic team and provide crucial support to our leadership, contributing to the overall success of the organization.
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