2,727 Private Assistant jobs in Indonesia

• Manage and maintain complex calendars and schedules for executives, including appointments, meetings, and travel arrangements.
• Coordinate and arrange domestic and international travel, including flights, accommodations, and itineraries.
• Prepare meeting agendas, take minutes, and distribute follow-up action items.
• Screen and prioritize incoming communications, including emails, phone calls, and mail.
• Draft, proofread, and edit correspondence, reports, and presentations.
• Organize and maintain physical and digital filing systems for easy retrieval of information.
• Manage expense reporting and invoice processing for the executive office.
• Act as a liaison between executives and internal/external stakeholders.
• Assist with event planning and coordination for executive meetings and functions.
• Conduct research and prepare background information for meetings and projects.
• Handle confidential information with the utmost discretion and professionalism.
• Manage office supplies and coordinate with vendors.
• Anticipate the needs of the executives and proactively address potential issues.
• Provide general administrative support to the executive team as required.
• Ensure the smooth day-to-day functioning of the executive office.

• High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
• Minimum of 3 years of experience in an administrative or executive assistant role.
• Proven experience supporting senior-level executives.
• Exceptional organizational and time management skills.
• Excellent written and verbal communication skills in Indonesian and English.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong attention to detail and accuracy.
• Ability to handle multiple tasks simultaneously and prioritize effectively.
• Discretion and the ability to maintain confidentiality.
• Proactive and resourceful with a problem-solving attitude.
• Professional demeanor and strong interpersonal skills.
• Familiarity with (mention specific software/tools if applicable, e.g., specific calendar software, travel booking platforms) is an advantage.

• Manage and maintain executive calendars, scheduling appointments and coordinating meetings.
• Arrange domestic and international travel, including flights, accommodation, and itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Screen and prioritize incoming communications, including emails and phone calls.
• Handle sensitive and confidential information with discretion and professionalism.
• Organize and maintain filing systems, both physical and digital.
• Assist with expense report preparation and submission.
• Coordinate event logistics and support for internal and external meetings.
• Conduct research and compile information as needed for various projects.
• Provide general administrative support to the executive team.

• High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
• Minimum of 3 years of experience in an administrative support or executive assistant role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize effectively in a dynamic environment.
• Discretion and professionalism in handling confidential information.
• Experience with calendar management and travel arrangements.
• Proactive approach and ability to work independently.

• Managing and coordinating complex executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Screening and prioritizing incoming communications (emails, calls, mail) and responding where appropriate.
• Preparing documents, presentations, reports, and correspondence for executives.
• Coordinating meeting logistics, including preparing agendas, taking minutes, and following up on action items.
• Organizing and maintaining electronic and physical filing systems.
• Conducting research and gathering information as required by executives.
• Assisting with event planning and coordination for virtual and in-person meetings.
• Providing administrative support to other team members as needed.
• Maintaining confidentiality and exercising discretion in handling sensitive information.
• Proactively identifying and addressing administrative needs to ensure optimal support for executives.

• A High School diploma or equivalent; Associate's or Bachelor's degree preferred.
• A minimum of 3 years of experience providing administrative support, preferably to senior executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
• Excellent organizational, time management, and multitasking skills.
• Strong written and verbal communication skills.
• High level of attention to detail and accuracy.
• Ability to work independently and proactively in a remote setting.
• Discretion and a high level of professionalism.
• Experience with calendar management and travel coordination.

• Manage executive calendars and schedule appointments.
• Coordinate domestic and international travel arrangements.
• Prepare and edit correspondence, reports, and presentations.
• Screen and direct phone calls and visitors.
• Maintain organized filing systems (both electronic and physical).
• Handle mail, shipments, and courier services.
• Assist with meeting preparation, including agendas and minutes.
• Maintain office supplies and manage inventory.
• Process expense reports and invoices.
• Uphold strict confidentiality and discretion.

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 3 years of experience as an administrative assistant or executive assistant.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Discretion and ability to handle confidential information.
• Ability to multitask and prioritize effectively.
• Professional appearance and demeanor.

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 3 years of experience as an Administrative Assistant, Executive Assistant, or in a similar support role.
• Proven experience in calendar management, travel arrangements, and event coordination.
• Excellent organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Experience with virtual collaboration and communication tools.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion and maintain professionalism.
• Demonstrated ability to work independently and proactively in a remote setting.
• A meticulous eye for detail and accuracy.

• Manage complex calendars for executives, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Screen and prioritize incoming communications, including emails and phone calls.
• Coordinate meeting logistics, such as booking rooms, arranging catering, and preparing agendas and minutes.
• Manage travel arrangements, including flights, accommodation, and visas.
• Maintain organized filing systems, both physical and digital.
• Process expense reports and assist with budget tracking.
• Conduct research and prepare background information for meetings and projects.
• Serve as a liaison between executives and internal/external stakeholders.
• Handle confidential information with the utmost discretion and professionalism.
• Assist with event planning and coordination as needed.
• Anticipate the needs of the executives and proactively address them.
• Maintain office supplies and manage vendor relationships.
• Provide general administrative support to the team.

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 3 years of experience in an administrative support role, preferably supporting senior management.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities, with the capacity to prioritize tasks effectively.
• Exceptional interpersonal skills and a professional demeanor.
• Ability to multitask and work independently with minimal supervision.
• High level of attention to detail and accuracy.
• Experience handling confidential information.
• Familiarity with office management procedures and basic bookkeeping is a plus.
• Discretion and a strong sense of responsibility.

• Manage complex and dynamic calendars for multiple executives, including scheduling meetings, appointments, and calls.
• Coordinate all aspects of executive travel, including flights, accommodations, and ground transportation, ensuring meticulous planning.
• Prepare, proofread, and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Screen and prioritize incoming communications, including emails and phone calls, and respond appropriately or direct them to the correct personnel.
• Organize and maintain electronic and physical filing systems to ensure easy retrieval of information.
• Handle confidential information with the utmost discretion and professionalism.
• Assist with the preparation of meeting agendas, materials, and minutes.
• Coordinate logistics for virtual and in-person meetings, including setting up virtual conferencing platforms.
• Conduct research on various topics as requested by executives.
• Manage expense reporting and reimbursement processes for executives.
• Anticipate the needs of executives and proactively address them to ensure their efficiency.
• Serve as a liaison between executives and internal/external stakeholders.
• Assist with special projects and ad-hoc administrative tasks as assigned.

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Minimum of 3-5 years of experience providing administrative or executive support, preferably in a remote setting.
• Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (Zoom, Teams, Google Workspace).
• Strong written and verbal communication skills.
• Excellent interpersonal skills with the ability to interact professionally with individuals at all levels.
• High level of attention to detail and accuracy.
• Ability to work independently, exercise sound judgment, and maintain confidentiality.
• Proactive mindset with a strong ability to anticipate needs and solve problems.
• Reliable internet connection and a dedicated workspace suitable for remote work.

Role Description

This is a contract, on-site role for an Administrative Assistant located in Pekanbaru. The Administrative Assistant will be responsible for providing executive administrative assistance, managing phone communications with proper etiquette, and performing clerical duties. Daily tasks include scheduling appointments, organizing files, handling correspondence, and supporting executive team members.

Qualifications

• Strong Administrative Assistance skills
• Excellent Phone Etiquette and Communication abilities
• Proficient in Executive Administrative Assistance and Clerical Skills
• Detail-oriented with organizational and multitasking abilities
• Proficiency in using office software and equipment
• Previous experience in a similar role is preferred
• High School Diploma or equivalent