255 Records Specialist jobs in Indonesia

Job Description:

To perform the daily routine of document management process and administrative functions, including:

1. Receive, check, sort, and file financial documents, including, but not limited to, hardcopy invoices and expense reports.

2. Manage financial document filing in the storage. Ensure smooth document flow from Abbott internal storage to third - party storage and the availability of spaces for new documents.

3. Perform good document indexing for easy tracking.

4. Provide general administrative support as needed.

Jenis Pekerjaan: Magang

Panjang kontrak: 6 bulan

PT Sinar Jernih Suksesindo (SJS) bekerja sama dengan perusahaan bergerak di bidang solusi dan layanan terkelola untuk mesin ATM terkemuka bersekala nasional kini sedang mencari kandidat profesional untuk mengisi posisi

Receptionist Administrative

Kualifikasi :

• Wanita
• usia maks 27 Tahun
• Minimal. Diploma, jurusan apa pun
• Pengalaman Resepsionis Lebih di utamakan
• Fasih berbahasa inggris baik lisan maupun tulisan
• kemampuan komunikasi dan interpersonal
• mempunyai keahlian administrasi perkantoran dan komputer (terutama Microsoft Office)
• Teliti. jujur dan bertanggung jawab
• Bersedia kerja lembur jika di perlukan

Penempatan : JAKARTA PUSAT

Benefit : Gaji Pokok + BPJS Package

Silahkan Apply dan kirim CV di Aplikasi indeed.

Jenis Pekerjaan: Kontrak

Pendidikan:

• D1-D4 (Diwajibkan)

Pengalaman:

• Resepsionis: 1 tahun (Diwajibkan)

Bahasa:

• Inggris (Diwajibkan)

Job Title: Administrative Support Staff

Department: Administration

Reports To: Office Manager / Director

Location: Tangerang, Banten

Key Responsibilities:

• Coordinate and schedule appointments or meetings with customers, vendors, or partners.
• Maintain and update customer and vendor databases.
• Assist in the vendor registration process, including documentation submission and follow-ups.
• Assist in the preparation, submission, and archiving of company documents, including contracts, proposals, letters, and reports.
• Support import-export administration, such as preparing invoices, packing lists, HS Codes, Form E, shipping schedules, and related documentation.
• Maintain and organize invoice database, purchase order (PO) database, and other supporting financial documents.
• Perform filing and archiving of all physical and digital company documents in a structured and secure manner.
• Monitor emails and handle basic correspondence or escalate matters to the relevant department.
• Support general office tasks such as data entry, scanning, printing, and document tracking.
• Provide administrative assistance to departments such as Sales, Engineering, and Procurement.
• Perform other general administrative duties as assigned by management.

• Minimum Diploma (D3) in Administration, Business, Accounting, or relevant field.
• Prior experience in administrative or support roles is a plus.
• Proficient in Microsoft Office (Excel, Word, Outlook) and Google Workspace (Drive, Docs, Sheets).
• Familiar with basic database input and document management practices.
• Knowledge or experience in sales support/administation is an advantage.
• Strong attention to detail, well-organized, and capable of multitasking.
• Good communication skills in Bahasa Indonesia and basic English.
• Able to work independently and as part of a team.

We are seeking a reliable and detail-oriented Administrative Support Staff to assist in daily operations and administrative tasks. This role ensures smooth coordination between teachers, management, and support staff, while also maintaining efficient office operations.

Responsibilities:

1. Distribute stationery and office supplies to teachers.
2. Handle administrative tasks, including CAN preparation and reporting to management.
3. Supervise and ensure support staff (OB) perform their duties effectively.
4. Monitor the proper use of facilities, including air conditioning and utilities.
5. Manage filing, documentation, and record-keeping.
6. Assist in scheduling meetings, preparing minutes, and following up on action items.
7. Handle correspondence (emails, letters, phone calls) in a professional manner.
8. Support general office operations and other tasks assigned by management.

Qualifications:

• Minimum Diploma degree in Administration, Management, or related field.
• Prior experience in administration, office support, or school operations is preferred.
• Strong organizational and multitasking skills.
• Good communication and reporting abilities.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) or Google Workspace.
• Responsible, proactive, and able to work independently with minimal supervision.
• You will be placed at Cherish Academy - PIK 2
• Please be noted that Cherish Academy is a Christian School

Working Days & Working Hour:

Monday - Friday : 07.30 WIB WIB

Saturday: 07.30 WIB WIB (If there is an event held with prior notice)

The Role

We are seeking a talented Administrative Support professional with fluency in Mandarin to join our dynamic team at PT Virtue Dragon Nickel Industry in Central Jakarta. This full-time role will provide critical support to our executives, ensuring the smooth running of our operations.

Key Responsibilities

1. Provide high-level administrative and secretarial support to senior management, including scheduling appointments, managing calendars, and coordinating travel arrangements
2. Liaise with internal and external stakeholders, handling correspondence and communication in both English and Mandarin
3. Assist with the preparation of presentations, reports, and other business documents
4. Maintain and organize electronic and physical filing systems
5. Perform general office duties, such as ordering supplies and managing office equipment
6. Contribute to the implementation of process improvements and the enhancement of administrative workflows

What We're Looking For

1. Minimum 3 years of experience in a similar administrative support role, preferably in a fast-paced, corporate environment
2. Fluency in Mandarin, with excellent communication and interpersonal skills
3. Strong organizational skills and attention to detail, with the ability to multitask and prioritize effectively
4. Proficiency in Microsoft Office suite (Word, Excel, PowerPoint) and other administrative software
5. A proactive, customer-service oriented approach and the ability to work independently or as part of a team
6. Knowledge of office management best practices and a commitment to maintaining confidentiality

What We Offer

At PT Virtue Dragon Nickel Industry, we value our employees and offer a comprehensive benefits package, including competitive remuneration, opportunities for professional development, and a supportive, collaborative work environment. We are committed to nurturing a diverse and inclusive workplace where everyone can thrive.

If you are an experienced Administrative Support professional with exceptional Mandarin language skills, we encourage you to apply for this exciting opportunity. Submit your application now and join our team

• Oversee the day-to-day administrative operations of the office in **Denpasar, Bali, ID**.
• Manage office supplies inventory, procurement, and distribution.
• Maintain office equipment and ensure it is in good working order; arrange for repairs as needed.
• Handle incoming and outgoing mail and courier services.
• Answer and direct phone calls, manage the main reception area, and greet visitors.
• Schedule and coordinate meetings, appointments, and travel arrangements for staff.
• Prepare and edit documents, reports, presentations, and correspondence.
• Maintain organized filing systems, both physical and digital.
• Assist in the onboarding process for new employees, including setting up workspaces.
• Manage office budgets and process expense reports.
• Ensure a clean, safe, and welcoming office environment.
• Provide general administrative support to various departments as required.
• Implement and maintain office policies and procedures.
• Liaise with vendors, service providers, and building management.
• Organize company events and social activities.

• High school diploma or equivalent; Associate's or Bachelor's degree in a relevant field is a plus.
• Proven experience in an office management or administrative support role.
• Excellent organizational and time management skills.
• Strong communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with office equipment and administrative software.
• Ability to multitask and prioritize tasks effectively.
• Discretion and ability to handle confidential information.
• Proactive attitude and problem-solving capabilities.
• Familiarity with the local business environment in **Denpasar, Bali, ID** is an advantage.

• Manage and coordinate calendars and schedules for executives and teams.
• Schedule and organize meetings, appointments, and conference calls.
• Prepare and distribute meeting agendas, minutes, and action items.
• Handle incoming and outgoing correspondence, including emails and phone calls.
• Create, format, and proofread documents, reports, and presentations.
• Maintain organized digital filing systems and databases.
• Perform data entry and manage records accurately.
• Assist with travel arrangements and expense reporting.
• Provide general administrative support to various departments.
• Respond to inquiries from internal and external stakeholders professionally.

• Proven experience as an Administrative Assistant, Virtual Assistant, or in a similar role.
• Excellent organizational and time management skills.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional written and verbal communication skills.
• Ability to work independently and proactively in a remote environment.
• High level of accuracy and attention to detail.
• Experience with calendar management and scheduling tools.
• Ability to multitask and prioritize effectively.
• High school diploma or equivalent; Associate's or Bachelor's degree is a plus.

• Accurately enter and update data in company databases and systems.
• Manage and organize electronic and physical files.
• Assist with scheduling appointments and managing calendars.
• Handle incoming and outgoing correspondence (emails, calls, mail).
• Prepare basic reports and documents.
• Support team members with various administrative tasks as needed.
• Learn and utilize company-specific software and tools.
• Follow instructions and guidelines meticulously.
• Contribute to a positive and productive team environment.

• High school diploma or equivalent.
• Basic computer literacy, including familiarity with Microsoft Office Suite (Word, Excel, Outlook).
• Good typing skills and attention to detail.
• Willingness to learn and take direction.
• Strong organizational skills.
• Effective communication skills, both written and verbal.
• Ability to work independently and manage time effectively in a remote setting.
• Must be reliable and punctual.
• Enthusiasm for administrative work and office operations.

• Manage and coordinate executive calendars, including scheduling appointments, meetings, and travel arrangements.
• Prepare and distribute meeting agendas, minutes, and follow-up actions.
• Handle incoming and outgoing mail, email, and phone calls, ensuring timely and professional responses.
• Maintain organized filing systems, both physical and digital, for efficient record-keeping.
• Assist with the preparation of reports, presentations, and other documents.
• Coordinate office supplies, equipment, and facility maintenance.
• Provide support for onboarding new employees and HR-related administrative tasks.
• Assist in managing project-related documentation and tracking progress.
• Liaise with internal departments and external stakeholders as needed.
• Perform general administrative duties to support the overall efficiency of operations.

• High school diploma or equivalent; Associate's or Bachelor's degree in Business Administration or a related field is a plus.
• Minimum of 3 years of experience in an administrative or office support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Excellent organizational, time management, and prioritization skills.
• Strong written and verbal communication abilities.
• Ability to multitask and work effectively in a fast-paced environment.
• Discretion and confidentiality in handling sensitive information.
• Proactive and problem-solving attitude.
• Experience working in a hybrid work model is advantageous.
• Familiarity with administrative processes within the East Kalimantan region is a plus.