2,102 Senior Administrative Roles jobs in Indonesia

Join Manukora, the #1 D2C Manuka Business in the USA.

Are you someone who thrives in taking charge, driving results, and staying steps ahead? Do you excel in fast-paced settings and possess an intuitive ability to understand and fulfill the needs of a dynamic team? If this resonates with you, an exciting opportunity awaits

Executive Assistant at Manukora - Remote

We're looking for a
capable, detail-oriented, and proactive Executive Assistant

to support a high-performing leader at Manukora. This role is fully remote, with preference for candidates in the
Asia time zone

for long-term alignment (though PST-based applicants will also be considered).

You'll be the operational right-hand to a high-velocity executive — offering administrative, workflow, and coordination support while learning deeply about how a fast-growing D2C business operates from the inside.

This is a
high-trust, high-autonomy position

for someone who's systems-savvy, forward-thinking, and energized by momentum.
Impeccable organization and a strong work ethic are key.

The Ideal Candidate

You're someone who:

Thrives on keeping things moving and organized in the background.

Feels equally comfortable coordinating travel, updating asset libraries, managing email comms, or formatting a deck.

Can quickly jump into a new tool or process, ask smart questions, and unblock progress.

Has strong attention to detail, good judgment, and a calm, solution-oriented mindset.

Understands that admin is the backbone of growth — not just a task list, but a force multiplier.

Has a calm, thoughtful, and grounded energy that brings structure and follow-through.

Has strong work ethic, reliability, and impeccable organizational skills.

What You'll Do

Executive & Team Support

• Provide daily administrative support (calendar, coordination, project admin).
• Keep the executive accountable to organizational priorities.
• Draft follow-ups, prep decks, and manage internal communications as needed.

Task & Workflow Management

• Stay on top of fast-moving tasks, tracking delegated items and nudging as needed.
• Keep digital workspaces (e.g., Notion, Google Drive) tidy, searchable, and intuitive.
• Spot inefficiencies and proactively implement or suggest systems to improve them.

Project Coordination & Flex Support

• Jump into new challenges with curiosity and resourcefulness — even when unclear.
• Work across functions to move projects forward behind the scenes.
• Help keep focus by managing the "noise" — surfacing what matters, burying what doesn't.

What You Bring

• 2+ years of experience in an Executive Assistant, Admin, Ops, or Coordination role.
• Strong English written and verbal communication.
• Excellent attention to detail, clarity, and follow-through.
• Comfort working in remote-first, fast-paced environments.
• Familiarity with G Suite, Notion, Slack, and systems.
• Strong ability to learn new tools and systems quickly.
• Resourcefulness in problem-solving and a proactive approach to tasks.
• Prior experience in a D2C company is a plus.

Details

Role Type: Full-time, Remote

Location: Fully remote;
Asia time zone strongly preferred

, PST considered

Reporting To: Head of Brand & Customer

Start Date: ASAP

How to Apply

Send us an email at with:

• A few lines about what excites you about this role.
• Your resume.
• Email Only: Please note, we're all about direct connections. Make sure to send your application via email

Ratu Seroja Nirwana merupakan perusahaan multi bisnis yang bergerak dibidaang usaha Food & Beverage, Konstruksi dan Distributor Marmer. Lokasi Kantor ratu Seroja Nirwana Terletak di area Cibubur Kota Bekasi.

Di Ratu Seroja, anda akan menjadi bagian dari tim yang dinamis dan bersemangat untuk membangun karir profesional anda.

Tanggung Jawab

• Mengelola jadwal, rapat, dan pengaturan perjalanan Dewan Direksi (Direksi) untuk memastikan kelancaran operasional sehari-hari.
• Menyiapkan laporan, presentasi, dan dokumen resmi untuk rapat Direksi dan pengambilan keputusan.
• Mengkoordinasikan komunikasi internal dan eksternal atas nama Direksi, memastikan profesionalisme dan kerahasiaan.
• Mendukung Direksi dalam inisiatif strategis dan proyek khusus, melacak kemajuan dan tindak lanjut.
• Menangani tugas administratif dan operasional untuk mengoptimalkan efisiensi Direksi.
• Berhubungan dengan pemangku kepentingan utama, eksekutif, dan departemen untuk memfasilitasi kolaborasi yang lancar.
• Memastikan pelaksanaan resolusi dan tindakan dewan tepat waktu, serta memelihara dokumentasi yang memadai.
• Menyelesaikan tugas yang diberikan di berbagai operasi bisnis dengan pengawasan minimal.
• Melakukan riset tentang berbagai topik dan menyiapkan laporan.

Persyaratan

• Wanita
• Gelar Diploma atau Sarjana di bidang apa pun.
• Lebih dari 2 tahun pengalaman sebagai Asisten Eksekutif atau peran pendukung serupa.
• Keterampilan organisasi, manajemen waktu, dan pemecahan masalah yang kuat.
• Kemampuan komunikasi dan interpersonal yang sangat baik, dengan pengalaman dalam manajemen pemangku kepentingan.
• Kemahiran dalam mengelola kalender, menyiapkan laporan/presentasi, dan menangani dokumentasi rahasia.
• Pengalaman sebelumnya dalam operasional SDM merupakan nilai tambah.
• Bersedia bepergian sesekali.

Responsibilities

As an Executive Assistant, you will be a key player in our dynamic and fast-paced environment. Your role involves:

• Proactive Support: Anticipate needs and proactively address issues before they arise.
• Complex Problem-Solving: Manage assignments that require significant judgment and initiative to resolve complex problems and make informed recommendations.
• Confidentiality: Handle sensitive and confidential information with discretion.
• Information Preparation: Collect and prepare critical data for internal and external meetings.
• Autonomous Work: Determine methods and procedures for new tasks independently, and supervise other administrative staff as needed.
• Technical Proficiency: Utilize desktop applications such as MS Word, Excel, PowerPoint, and email messaging tools effectively.
• Data Analysis: Analyze problems, compile and interpret data, and prepare detailed reports and recommendations. Track and manage basic spreadsheet models and projects.
• Cross-Functional Communication: Interact with personnel at all levels to gather information and prepare comprehensive reports.
• Project Management: Engage in special projects including equipment management, new hire training, project coordination, documentation, and liaison activities with Human Resources. Participate in operational task forces as required.

Qualifications

• Experience: Minimum of 5 years in executive support or office management roles.
• Skills: Strong organizational skills, ability to work autonomously, and adept at problem-solving. Proven capability to handle confidential matters with integrity.
• Attributes: Self-motivated, resourceful, and adaptable to a high-paced work environment.

As a world leader in cloud solutions, Oracle uses tomorrow's technology to tackle today's challenges. We've partnered with industry-leaders in almost every sector—and continue to thrive after 40+ years of change by operating with integrity.

We know that true innovation starts when everyone is empowered to contribute. That's why we're committed to growing an inclusive workforce that promotes opportunities for all.

Oracle careers open the door to global opportunities where work-life balance flourishes. We offer competitive benefits based on parity and consistency and support our people with flexible medical, life insurance, and retirement options. We also encourage employees to give back to their communities through our volunteer programs.

We're committed to including people with disabilities at all stages of the employment process. If you require accessibility assistance or accommodation for a disability at any point, let us know by emailing

accommodation- or by calling in the United States.

Oracle is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans' status, or any other characteristic protected by law. Oracle will consider for employment qualified applicants with arrest and conviction records pursuant to applicable law.

1. Coordinate internal and external meetings for multiple executives
2. Manage hectic and complex calendars
3. Prepare expense reports and purchase requisitions
4. Coordinate both domestic and international travel arrangements
5. General office duties as needed
6. Build cross-functional relationships between departments
7. Understand the business needs, the organization and ability to see around corners related to them

Career Level - IC1

Company Description

We suggest you enter details here.

Role Description

This is a full-time on-site role for an Executive Assistant located in Jakarta, Indonesia. The Executive Assistant will support senior executives by managing their schedules, coordinating meetings, and handling communication. Daily tasks include preparing expense reports, managing administrative tasks, and providing general executive support.

Qualifications

• Experience in Executive Administrative Assistance and Administrative Assistance
• Skills in preparing Expense Reports and providing Executive Support
• Strong Communication skills, both written and verbal
• Excellent organizational and time management skills
• Ability to handle confidential information with discretion
• Proficiency in Microsoft Office Suite
• Experience in the retail industry is a plus

Job Descriptions:

Manage complex calendars, schedule meetings, and coordinate logistics for internal and external engagements.

Prepare presentations, reports, and correspondence on behalf of executives.

Handle confidential documents and ensure they remain secure.

Assist with the planning and execution of company-wide events, conferences, and off-sites.

Liaise with HR, Finance, and other departments on administrative matters.

Provide support for budget tracking, invoice processing, and procurement for executive needs.

Act as a cultural ambassador and uphold company values in all interactions.

Minimum Qualifications: Job Requirements:

Female

Bachelor's degree in Business Administration, Communications, or a related field.

Minimum of 1–2 years of experience as an Executive Assistant, preferably in a tech or IT environment.

Excellent organizational and time-management skills with acute attention to detail.

Strong verbal and written communication skills.

Proficient in productivity tools (e.g., Google Workspace, Microsoft Office Suite, etc).

Ability to prioritize and multitask in a fast-paced, dynamic environment.

Flexible and proactive with a positive attitude.

Must be fluent in communication in English

Can join ASAP

PT Kualitas Tekhnologi Asia (Qualitas) was founded in 2012 with the intention to assist companies in utilizing the right information technology. Started from a small team, Qualitas was delivering one project continued with other projects and the company was growing along with more trust we gain from our customers. We are partnering with the best solution available in the market: ERP, Business Intelligence, Supply Chain Optimization, and Education Solution. We also developed our own mobile solutions and games applications to complement those established solutions. To move toward our company vision 'to be the most innovative IT and business solution provider in South East Asia', now we have offices in Indonesia (Jakarta & Surabaya), Singapore, and Malaysia.

Basic Requirements:

• Minimum 2 years of experience in a similar role.

• Previous experience as a Personal Assistant is preferred.

• Excellent management, time-management, and multitasking skills.

• Excellent communication (written and verbal) and interpersonal skills.

• Must be proficient with Google Drive, Google Docs, and AI services.

• Good in online research and able to complete tasks proactively without supervision.

• High sense of integrity, and initiative and confidentiality.

We're looking for executive assistant japanese speaker that have experience 3-5 years and have JLPT N1 .

Job Type: Full-time

Job description:

• Melakukan tugas administratif umum seperti entri data, pelaporan pengeluaran, pemrosesan faktur, dan pengarsipan dokumen.
• Mengatur dan mengelola jadwal harian, janji temu, rapat, serta rencana perjalanan eksekutif.
• Menyelenggarakan rapat, menyiapkan agenda, mencatat notulen secara rinci, dan memastikan tindak lanjut atas hal-hal yang dibahas.
• Menyusun, mengoreksi, dan mengatur dokumen bisnis, presentasi, dan laporan. Mengelola sistem arsip digital dan fisik.
• Mengatur perjalanan dinas domestik dan internasional, termasuk itinerary, akomodasi, dan transportasi.
• Menangani informasi yang bersifat sensitif dan rahasia dengan penuh kehati-hatian dan profesionalisme.
• Memantau proyek dan tugas eksekutif yang sedang berlangsung, memastikan tenggat waktu terpenuhi dan prioritas terkelola dengan baik.
• Berkomunikasi secara efektif dengan departemen internal, klien, dan mitra atas nama eksekutif.
• Membantu tugas pribadi dan permintaan ad hoc untuk mendukung produktivitas dan efisiensi eksekutif.

Kualifikasi

• Memiliki pengalaman minimal 3 tahun dalam peran administratif atau sebagai asisten eksekutif.
• Memiliki kemampuan komunikasi tertulis dan lisan yang kuat; mampu berkomunikasi dengan eksekutif tingkat senior.
• Menguasai MS Office, Google Workspace, dan alat komunikasi digital.
• Teliti dan memiliki perhatian tinggi terhadap detail.
• Memiliki kemampuan organisasi dan manajemen waktu yang sangat baik.
• Mampu bekerja secara mandiri dan beradaptasi dengan jadwal yang fleksibel.
• Memiliki kemampuan komunikasi dalam bahasa Inggris dengan baik.

Jenis Pekerjaan: Kontrak

• Panjang kontrak: 3 bulan

We are a fast-growing healthcare group that began with hospital management and are now on a bold mission: to build one of Southeast Asia's leading high-quality and luxurious healthcare providers. Our vision is to redefine patient experience and healthcare standards, positioning our flagship hospital as a benchmark in the region.

Beyond healthcare, we are expanding into ventures and creative industries. Our group is building a Venture Studio and Creative Studio to launch new startups and creative businesses, while also spinning off specialized healthcare services such as clinics, pharmacies, and laboratories.

Joining us means being part of an organization that is scaling aggressively, building new companies, and shaping industries. You will be at the very center of this growth, working directly with the CEO and leadership team to turn vision into reality.

Key Responsibility:

• Support both professional operations and high-leverage personal logistics of the CEO.
• Act as PMO for multiple projects
• Act as a communication liaison and manage key stakeholders, partners, and top-tier client relationships.
• Monitor the overall perfomance of relevant stakeholders through detailed reports.
• Work cross-functionally to streamline operations, improve efficiency, and strengthen outcomes.
• Conduct research on specified topics, collect necessary data, and produce actionable insights.
• Identify risks, bottlenecks, and opportunities across the CEO's domain
• Serve as a culture enforcer: driving accountability, excellence, and execution across the organization.

Requirements

1. Bachelor's degree or above, preferably in Business Administration, International Relations, English, or related fields.
2. Up to 3 years of relevant work experience (consulting, strategy, operations, or executive support preferred).
3. Excellent communication skills in both Bahasa Indonesia and English (spoken and written).
4. Proficient in Microsoft Office / Google Workspace (Excel, PowerPoint, Docs).
5. Strong willingness to learn and a proactive, can-do attitude.
6. Strong analytical, research, and presentation skills.
7. Deliver impeccable execution. Your work is sharp, polished, and leaves no loose ends.
8. Feel equally comfortable pitching ideas in a boardroom but also crunching numbers in a spreadsheet.
9. Ability to manage stakeholders and build relationships across all levels.
10. Detail-oriented, disciplined, and proactive.
11. Comfortable working under pressure, managing multiple priorities, and ensuring sharp execution.
12. Working on-site

Preferred/Bonus Experience:

• Exposure to consulting, strategy, or marketing roles.
• Experience in fast-moving organizations, startups, or healthcare operations.
• Demonstrated ability to drive initiatives independently with minimal guidance.

What You'll Get

• Basic Salary: Rp 7,000,000 + Incentives
• Direct mentorship and exposure to high-level business strategy
• Involvement in cross-functional projects across healthcare, ventures, and creative industries
• Career growth into senior roles
• Opportunity to be part of an ambitious group scaling into multiple sectors in Indonesia and Southeast Asia