145 Team Coordination jobs in Indonesia

Job Desc:

• Oversee problem resolution and process improvement initiatives & other operational supports
• Monitor withdrawal process to ensure conversion to be maximized
• Manage third-party payment processes and ensure compliance.
• Track and analyze billing discrepancies and data variations.

Job Requirement :

• Candidates must have at least Diploma / Bachelor's Degree (Accounting, Business Administration, Management, or related field)
• Minimum 1 year of experience in administration, billing, or procurement (fresh graduates are welcome)
• Meticulous, detail-oriented, and possess strong analytical skills.
• Proficiency in Microsoft Excel/Google Sheets (VLOOKUP, Pivot Tables are a plus).
• Good communication skills and teamwork skills.
• Honest, responsible, and able to work with deadlines.

• Manage complex calendars and schedule appointments for executives.
• Coordinate and arrange domestic and international travel.
• Prepare agendas, take minutes, and distribute action items for meetings.
• Draft and proofread correspondence, emails, and documents.
• Conduct research and compile information for reports and presentations.
• Manage and organize electronic and physical filing systems.
• Act as a liaison between executives and internal/external stakeholders.
• Assist with special projects and event coordination.
• Maintain a high level of discretion and confidentiality.
• Anticipate the needs of executives and proactively address them.

• Proven experience as an Executive Assistant or in a similar administrative role.
• Exceptional organizational and time management skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
• Excellent written and verbal communication skills.
• Experience with video conferencing and collaboration tools (e.g., Zoom, Microsoft Teams).
• Ability to work independently and prioritize tasks effectively.
• High level of discretion and professionalism.
• Strong problem-solving skills and attention to detail.
• Demonstrated ability to manage multiple competing priorities.

Company:

Founded in 1758 in Grasse in the south of France, Maison Sozio is one of the pioneers in fine

French perfumery.

The history of the Maison Sozio goes back to one of the very first families of perfumers in Grasse,

having been at the origin of the community of glove-makers and perfumers.

With the integration of Synarome in 2021, Sozio ties back to its legacy by returning to its initial

activity : raw materials. This acquisition enhances Sozio perfumers' palette of premium

ingredients – both synthetic and natural – and iconic specialties such as Ambrarome and

Animalis.

With these generations of learning and knowledge, an expertise in natural fragrances and an

international presence, Sozio has become a key player in the perfumery landscape.

Sozio is hiring a Marketing and Event Coordination Intern position based in Cikarang, West Java.

Main tasks :

Trends / Novelties:

• Handle smelling session for new products once a week
• New product purchases cross category, enter new product in the database, store in library
• Participate in the monthly APAC newsletter creation
• Global market watch on cross category (fine fragrance, personal care, laundry care,

ambiance, APC, ADS…) spot novelties on the market, detect market trends to support APAC

marketing team.

Research:

• Support client proactive projects or customer briefs together with marketing manager
• Help to make research (Mintel or Euromonitor) to help Marketing APAC deliver specific topic

on pro active presentation

Customer:

• Create olfactive pyramids upon client needs if any
• Collaborate with all services, sales and evaluation to understand the marketing strategy and

olfactive directions

Organization:

• Keep the product library organized

Event :

• Support content creation with communication team HQ (signature, post content writing, take

photos, videos…)

• Support event organization if any
• Support ICI trade show organization with regional marketing (contact with contractor,

goodies management, fragrance collection idea, fragrance brief, booklet, planning, etc.) ICI

stands for Indonesia Cosmetic Ingredients. It is an annual event hosted by Perkosmi where

the participants showcase their innovations, build brand visibility, or meet future

collaborators, this is your moment to shine.

This list is in non exhaustive and can vary according to the upcoming projects and needs.

Profile:

You are creative, structured, autonomous with marketing and fragrance interest, teamwork spirit

and self motivated, enthusiast.

• A first experience in fragrance house or B2C/B2B cosmetic/fragrance company is

appreciated

• In the process of obtaining a Degree in Marketing or Perfumery School
• Experience with Asia fragrance industry is a plus
• Proactive, energetic, highly motivated, positive with can-do attitude
• Collaborative team player with strong communication and networking skills
• English required
• Eager to learn and develop career
• Canva, Ms. Office Proficient - Word, Excel, Outlook, PowerPoint basic knowledge

Duration :

December May 2026 → 6 months (flexible duration according to candidate)

Location (on-site) :

PT. Sozio Descollonges Indonesia

Kawasan Industri Jababeka, Jl. Jababeka V F Kav 5B, Harja Mekar, Kec. Cikarang Utara, Kab.

Bekasi, Jawa Barat 17530

Job Brief

Location: Jakarta

Program Background

The SKALA Program is a significant Australian investment designed to help Indonesia address regional disparities in development. SKALA will contribute to this objective by strengthening selected elements of Indonesia's large and complex decentralised government system responsible for the delivery of basic services (Layanan Dasar). The SKALA Program's core approach is to facilitate better collaboration (Kolaborasi) between Indonesian government stakeholders, at national and subnational levels, to help realise synergies (Sinergi) that will trigger improved service delivery. Moreover, SKALA will build on, and take to scale, the successes and learning from Australia's previous 19 years of support to Indonesia's decentralised government system. The SKALA Program is to be implemented through the following three pillars:

Pillar 1: Stronger national level enabling environment for sub-national service delivery.

Pillar 2: Better sub-national governance for service delivery.

Pillar 3: Greater participation, representation and influence for women, people with disabilities and vulnerable groups.

SKALA is implemented at the national level with an office in Jakarta and at the subnational level with offices in Aceh, Nusa Tenggara Barat, Nusa Tenggara Timur, Maluku, Gorontalo, Kalimantan Utara, Tanah Papua. In addition to the 3 pillars, SKALA works across 4 general themes of Public Financial Management, Minimum Service Standards, Data and Analysis and GEDSI.

About DT Global Asia Pacific

At DT Global Asia Pacific, we aim to positively impact people's lives through delivery excellence. As a leading implementing partner across Asia and the Pacific, we co-create locally led solutions in partnership with governments, communities, and stakeholders. We bring together talented teams and deep regional expertise to deliver initiatives that promote inclusive economic growth, essential services, and resilient, secure communities. With over 1,500 staff, experts in 22+ countries and more than 60 years of development experience, we tackle complex community, national and transnational challenges — from governance and justice systems to climate resilience, infrastructure and social equity — with innovative thinking and a commitment to long-term impact.

For more information, please see

The Role

The Program Technical Affairs Coordination Specialist will be primarily responsible to the Governance, Strategy and Quality (GSQ) Lead of SKALA, who oversees the contract and provides strategic direction. The Specialist will provide technical and coordination support to Bappenas in its role as the Coordinating Authority for the SKALA Program.

Serving as a principal liaison, the Specialist will facilitate coordination, communication, and administrative processes between Bappenas, SKALA, and other key stakeholders, ensuring effective day-to-day support on programmatic, operational, and administrative matters. The Specialist will also provide technical input to the implementation of AWP under the Secretary Deputy PMKK

The position will be based at Bappenas, with limited visits to the SKALA office. While working under the direction of the Co-Chair of the SKALA Technical Committee (Secretary to the Deputy for Community Empowerment, Population, and Employment / PMKK), the Specialist will also contribute to coordination efforts led by the Deputy for PMKK, who serves as Co-Chair of the SKALA Steering Committee.

This position plays a crucial role in ensuring effective coordination across SKALA stakeholders, including DFAT, the SKALA Secretariat, relevant ministries and provinces, to align program implementation with national development priorities and bilateral cooperation goals.

copy paste it to access the full Terms of Reference for this position:

About You

Specific Responsibilities

Support to Bappenas Role as Co-Chair of TC and SC

• Provide technical, management, and logistic support during the preparation of high-level meetings and workshops related to SKALA Steering Committee, Technical Committee, and Thematic Working Groups.
• Facilitate coordination and communication between Bappenas and the SKALA Secretariat on governance-related matters, including:

§ Issuance of stay permits, exit and re-entry permits, work permits and other necessary permits for approved Activity Experts and for International Staff;

§ Issuance of Tax restitution and exemption processes;

§ Submission and review of the Berita Acara Serah Terima (BAST) with Bappenas.

• Coordinate with the SKALA Secretariat on the preparation of quarterly reports for Pinjaman dan/atau Hibah Luar Negeri (PHLN) to be submitted to Biro Renortala Bappenas.
• Support preparation of reports and materials related to SKALA progress and activities, including consolidating inputs, drafting briefing notes, and documenting follow-up actions as required by Co-Chair TC and SC.
• Provide monthly updates on work and progress provided to date to Co-Chair TC.
• Provide technical input and facilitation to the establishment and operation of knowledge management center/ hub to ensure program sustainability across SKALA stakeholder
• Provide technical input and facilitation to the implementation of communication strategy, capacity development, and product to support the effective program delivery
• Ensure strategic issues and recommendations from technical discussions are escalated appropriately to the Co-chair TC and SC for policy direction.

Support the internal Bappenas Coordination

• Support harmonization and coordination of workplans and activities between Bappenas units and relevant line ministries.
• Support planning, coordination, implementation and oversight of SKALA-supported activities in Bappenas.
• Provide technical, administrative, and logistical support for internal meetings and workshops related to SKALA coordination, including those across directorates.
• Facilitate the review, processing, and finalization of BAST documents with relevant directorates in Bappenas and follow up on the signing process.
• Support the implementation of AWP under the Secretary of the Deputy for Community Empowerment, Population, and Manpower (PMKK)
• Any other relevant tasks as when assigned by Bappenas or Governance, Strategy and Quality (GSQ) Lead (SKALA).

Other Duties

• Comply with DFAT, DT Global and SKALA policies on gender, disability, fraud and anticorruption, child protection, PSEAH and the environment.
• Ensure compliance and adherence to various operational policies, guidelines and manuals issued by DT Global and SKALA.
• Undertake other duties as required by the Program.

Job Requirements

• Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.
• Work may require long, and flexible hours as needed. Travel is based on need.

Deliverables

• Monthly report on coordination with partners/government agencies (containing ppt materials, meeting summaries, key issues, and follow-ups).
• Coordination on drafting of official letters related to the SKALA governance meetings.
• Coordination of work permit for international staff, BAST, tax restitution and tax exemption approval: communication between respective directorates and SKALA, scheduling signatures, and checking the completeness of documents.
• Provide facilitation for coordination on the planning, coordination, implementation and oversight of SKALA- supported activities in Bappenas.
• Provide facilitation for coordination on monitoring visit, including Joint Supervision Mission and other mission as needed.

Relationship Management

This position will work closely and effectively with a range of stakeholders, including all other Program staff and respective directorates within Bappenas. The position will be managed by the Governance, Strategy and Quality (GSQ) Lead and will report jointly to the SKALA GSQ Lead and the designated counterpart at Bappenas - either the Secretary of Deputy of Community Empowerment, Population and Employment or Deputy of Community Empowerment, Population and Employment.

Selection Criteria

Essential

• Undergraduate degree in related subjects or suitable professional experience;
• Minimum 10 years of related work experience relevant to program development, data analysis in private sector or in government;
• Experience working with Government and donors on development programs.

Preferred

• Technical skills related to monitoring and evaluation;
• Able to analyse and present complex information, strong presentation, communications and writing skills in both English and Bahasa Indonesia;
• Proven record of strong interpersonal and liaison skills and ability to work in sensitive and challenging policy environments.
• Proven record of strong performance working in teams (teamwork) as well as working independently to deliver quality work.
• Women and persons with disability strongly encouraged to apply.

HOW TO APPLY

Please submit

1) Your CV

2) A cover letter addressing the selection criteria

APPLICATIONS CLOSE Wednesday, 24 September 2025, max 5 PM Jakarta Time

Encouraging applications from people with disabilities

As part of our commitment to inclusion, we actively encourage applications from people with disabilities (PWDs). We are also committed to providing reasonable accommodation throughout the recruitment process and in the workplace to support the success and well-being of employees with disabilities. Candidates requiring any adjustments to participate equitably, may contact SKALA People & Culture unit at and we will work with the candidate to find the right solution. This information is strictly confidential; used solely to strengthen our inclusive hiring efforts and ensure we provide any support needed. Your disclosure will not impact on recruitment decisions.

Should this role be of interest, we encourage you to apply as soon as possible. Kindly note only shortlisted applicants will be contacted.

DT Global is committed to child protection and safeguarding the welfare of children in the delivery of our international development programs. We are committed to Safety and the Prevention of Sexual Abuse and Harassment (PSEAH), and bribery prevention. DT Global is an equal opportunity employer and we encourage women, men, people with diverse backgrounds and people living with disabilities to apply. This program is funded by the Australian Government and Managed by DT Global.

• Coordinate and manage the daily dispatch of the fleet, optimizing routes and schedules.
• Utilize dispatch software and GPS tracking systems to monitor vehicle location and performance.
• Communicate effectively with drivers to provide instructions, support, and address issues.
• Ensure timely pick-up and delivery of goods, managing any exceptions or delays.
• Maintain accurate records of driver hours, vehicle status, and delivery confirmations.
• Adhere to all transportation regulations and company safety policies.
• Respond promptly to emergencies and operational disruptions.
• Liaise with clients, sales, and operations teams to ensure seamless service delivery.
• Identify opportunities for route optimization and efficiency improvements.
• Prepare reports on fleet performance, delivery times, and operational costs.

• High school diploma or equivalent; further education or certification in logistics or supply chain management is a plus.
• 2+ years of experience in dispatching, fleet management, or logistics coordination.
• Proficiency with dispatch software, TMS (Transportation Management Systems), and GPS tracking platforms.
• Strong understanding of logistics, transportation routes, and delivery processes.
• Excellent communication, interpersonal, and problem-solving skills.
• Ability to multitask, prioritize, and work effectively under pressure in a remote environment.
• Detail-oriented with strong organizational skills.
• Familiarity with Hours of Service (HOS) regulations.
• Experience in the transportation or trucking industry is highly desirable.

• Manage the daily operations of the fleet, including driver scheduling, route planning, and dispatch coordination.
• Oversee the maintenance and repair of all vehicles to ensure safety and operational readiness.
• Monitor fleet performance, identify areas for improvement, and implement cost-saving measures.
• Ensure compliance with all local, regional, and national transportation regulations.
• Recruit, train, and manage a team of drivers and support staff.
• Develop and implement safety protocols and conduct regular safety training for drivers.
• Manage fuel consumption, tire wear, and other operational costs to optimize efficiency.
• Utilize fleet management software to track vehicle location, driver performance, and maintenance records.
• Respond to and resolve operational issues and emergencies promptly.
• Maintain positive relationships with drivers, clients, and regulatory bodies.

• Bachelor's degree in Logistics, Supply Chain Management, Business Administration, or a related field.
• Minimum of 5 years of experience in fleet management or logistics operations.
• Proven experience in supervising a team of drivers and managing transportation schedules.
• Strong knowledge of transportation regulations, safety standards, and maintenance practices.
• Excellent leadership, communication, and problem-solving skills.
• Proficiency in fleet management software and general computer applications.
• Ability to work under pressure and manage multiple priorities effectively.
• A valid driver's license and a clean driving record are essential.
• Experience with different types of commercial vehicles is a plus.

• Coordinate and manage daily logistics operations, including shipment tracking, scheduling, and dispatching.
• Liaise with internal teams, external carriers, and vendors to ensure timely and cost-effective movement of goods.
• Monitor inventory levels and assist in managing warehouse operations remotely, ensuring accuracy and availability.
• Process shipping documentation, including bills of lading, customs forms, and invoices.
• Resolve logistics-related issues, such as delays, damages, or discrepancies, in a timely and efficient manner.
• Utilize logistics software and systems to manage operations, track shipments, and generate reports.
• Identify opportunities for process improvement and cost reduction within the logistics network.
• Communicate effectively with stakeholders to provide updates on shipment status and address concerns.
• Ensure compliance with all relevant transportation regulations and company policies.
• Assist in the planning and execution of logistics projects and initiatives.
• Maintain accurate and organized records of all logistics activities.
• Support customer service inquiries related to shipping and delivery.

• Bachelor's degree in Supply Chain Management, Logistics, Business Administration, or a related field.
• Minimum of 3 years of experience in logistics operations, supply chain coordination, or a similar role.
• Proficiency with logistics management software (e.g., TMS, WMS) and ERP systems.
• Strong understanding of supply chain principles, transportation modes, and international shipping procedures.
• Excellent organizational, problem-solving, and multitasking skills.
• Exceptional written and verbal communication skills, with the ability to communicate effectively with diverse teams and stakeholders.
• Ability to work independently, manage time effectively, and thrive in a remote work environment.
• Detail-oriented with a commitment to accuracy.
• Experience in inventory management is a plus.
• Familiarity with Indonesian customs and regulations is beneficial.