505 Trainee Assistant jobs in Indonesia
Administrative Assistant
25112 Padang, West Sumatra
IDR4500000 month
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Our client is seeking a detail-oriented and highly organized Administrative Assistant to provide comprehensive support for their operations. This fully remote position allows you to contribute to a professional environment without the need for commuting. As an Administrative Assistant, you will be responsible for managing various administrative tasks, ensuring the smooth and efficient running of daily operations. Your duties will include scheduling appointments, managing calendars, preparing correspondence, organizing digital files, and assisting with travel arrangements. You will also be responsible for coordinating meetings, preparing agendas, taking minutes, and following up on action items. Excellent communication and multitasking skills are essential for this role, as you will be interacting with internal teams and external stakeholders. The ideal candidate is proficient in office software, possesses strong organizational abilities, and demonstrates a proactive approach to problem-solving. We are looking for someone who is reliable, discreet, and committed to maintaining confidentiality. This role offers a great opportunity to develop your administrative skills within a supportive and professional remote setting. You will be an integral part of the team, ensuring that administrative processes are handled with efficiency and accuracy. We encourage applications from individuals who are eager to learn and grow professionally.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain executive calendars and schedules.
- Coordinate and arrange meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, reports, and presentations.
- Organize and maintain electronic and physical filing systems.
- Handle incoming and outgoing communications, including emails and phone calls.
- Assist with the preparation of meeting agendas and minutes.
- Process expense reports and manage office supplies inventory.
- Provide general administrative support to the team as needed.
- Ensure efficient and accurate handling of all administrative tasks.
- Maintain confidentiality and discretion in all matters.
- High school diploma or equivalent; Associate's degree or relevant certification is a plus.
- Proven experience as an Administrative Assistant or in a similar administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize effectively.
- Discreet and able to handle confidential information.
- Proactive and able to work independently in a remote setting.
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0
Executive Assistant
28282 Pekanbaru, Riau
IDR8000000 Annually
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Our client is seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive administrative support to senior management. This is an on-site position where you will be instrumental in ensuring the smooth and efficient operation of the executive office. You will manage complex calendars, coordinate travel arrangements, prepare reports and presentations, and handle confidential information with the utmost professionalism. The ideal candidate is a master multitasker with exceptional communication skills and a keen attention to detail, capable of anticipating needs and providing proactive support.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and conference calls.
- Arrange domestic and international travel, including flights, accommodation, and ground transportation.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Manage travel itineraries and prepare travel expense reports.
- Organize and maintain physical and digital filing systems.
- Coordinate meeting logistics, including room booking, catering, and agenda preparation.
- Conduct research and gather information for various projects and meetings.
- Handle confidential and sensitive information with discretion.
- Provide general administrative support, such as data entry, document management, and office supply management.
- Act as a liaison between executives and internal/external stakeholders.
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 4 years of experience as an Executive Assistant or in a similar administrative role supporting senior-level executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and video conferencing tools.
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- Ability to multitask, prioritize effectively, and meet deadlines.
- Discretion and a high level of professionalism.
- Proactive approach and ability to work independently with minimal supervision.
- Experience in managing travel arrangements and expense reporting.
- Aptitude for learning new software and systems.
This advertiser has chosen not to accept applicants from your region.
1
Executive Assistant
16511 Cimahi, West Java
IDR10000000 month
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Job Description
Our client, a dynamic and innovative tech startup, is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to their executive leadership team. This is a fully remote position, offering you the flexibility to manage high-level administrative tasks from anywhere. You will be instrumental in ensuring the smooth operation of the executive office, managing schedules, coordinating meetings, and handling communications with efficiency and discretion.
Responsibilities:
Responsibilities:
- Manage complex and dynamic calendars for senior executives, including scheduling meetings, appointments, and travel arrangements.
- Coordinate and prepare agendas, materials, and minutes for executive meetings, board meetings, and other important gatherings.
- Handle all incoming and outgoing communication on behalf of executives, including emails, phone calls, and correspondence, prioritizing and responding as needed.
- Conduct research, compile data, and prepare reports and presentations for executive review.
- Organize and manage travel logistics, including flights, accommodation, and ground transportation, ensuring a seamless experience.
- Manage confidential information with the utmost discretion and professionalism.
- Assist with project management tasks, tracking progress, and ensuring deadlines are met.
- Prepare and process expense reports and manage executive office budgets.
- Act as a primary point of contact for internal and external stakeholders interacting with the executive team.
- Anticipate the needs of the executives and proactively address them to optimize their efficiency.
- Maintain organized filing systems, both physical and digital.
- Coordinate internal and external events, ensuring all logistical details are managed effectively.
- Perform various administrative duties to support the executive team, such as data entry and document preparation.
- Adapt to changing priorities and manage multiple tasks simultaneously in a fast-paced environment.
- Contribute to a positive and productive work environment by fostering strong relationships with team members.
- Bachelor's degree in Business Administration, Communications, or a related field, or equivalent work experience.
- Minimum of 5 years of experience as an Executive Assistant or in a similar administrative support role, preferably supporting C-level executives.
- Exceptional organizational and time management skills, with a keen eye for detail.
- Proficiency in calendar management, travel coordination, and expense reporting.
- Excellent written and verbal communication skills.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools.
- Ability to multitask, prioritize, and manage deadlines effectively in a remote setting.
- Discretion and a high level of professionalism in handling confidential information.
- Proactive approach to problem-solving and task completion.
- Experience with project management tools is a plus.
- Ability to work independently and as part of a virtual team.
- A positive attitude and a strong work ethic.
This advertiser has chosen not to accept applicants from your region.
2
Administrative Assistant
70112 Banjarmasin, South Kalimantan
IDR40000000 Annually
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Job Description
Our client is seeking a highly organized and proactive Administrative Assistant to support their operations in **Banjarmasin, South Kalimantan, ID**. This on-site role is crucial for ensuring the smooth day-to-day functioning of our office.
As an Administrative Assistant, you will be responsible for a wide range of administrative and clerical tasks to support our team. Your duties will include managing correspondence, scheduling appointments, organizing meetings, maintaining filing systems, preparing documents, and providing general office support. You will be the first point of contact for visitors and callers, requiring excellent communication and interpersonal skills. Attention to detail and the ability to multitask efficiently are essential for this role.
Key Responsibilities:
Qualifications:
As an Administrative Assistant, you will be responsible for a wide range of administrative and clerical tasks to support our team. Your duties will include managing correspondence, scheduling appointments, organizing meetings, maintaining filing systems, preparing documents, and providing general office support. You will be the first point of contact for visitors and callers, requiring excellent communication and interpersonal skills. Attention to detail and the ability to multitask efficiently are essential for this role.
Key Responsibilities:
- Manage and maintain calendars, schedule appointments, and book meetings.
- Answer phones, direct calls, and respond to inquiries.
- Greet visitors and provide a welcoming reception experience.
- Handle incoming and outgoing mail and correspondence.
- Organize and maintain filing systems, both physical and digital.
- Prepare reports, presentations, and other documents as needed.
- Assist with travel arrangements and expense reporting.
- Order and manage office supplies and equipment.
- Provide general administrative support to various departments.
- Ensure the office environment is tidy and well-maintained.
- Support in coordinating office events and activities.
Qualifications:
- High school diploma or equivalent; Associate's degree preferred.
- Proven experience as an Administrative Assistant or in a similar role.
- Excellent organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- Professional demeanor and strong interpersonal skills.
- Discretion and ability to handle confidential information.
- Familiarity with office equipment and procedures.
- Proactive attitude and willingness to assist.
This advertiser has chosen not to accept applicants from your region.
3
Executive Assistant
15116 Tangerang, Banten
IDR9000000 month
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Job Description
Our client is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior leadership. This role is based in our Tangerang, Banten, ID office and requires a professional who can manage complex schedules, coordinate meetings, handle confidential information, and ensure the smooth operation of the executive office. The Executive Assistant will be responsible for managing calendars, arranging travel, preparing reports and presentations, and acting as a gatekeeper for executive communications. You will liaunt with internal departments and external stakeholders, ensuring efficient communication flow. The ideal candidate possesses exceptional organizational skills, meticulous attention to detail, and a strong command of office software. Discretion and professionalism are paramount, as you will be privy to sensitive company information. Your ability to anticipate needs, prioritize tasks effectively, and adapt to changing demands will be critical to success. You will also be involved in event planning, expense reporting, and other administrative duties as assigned. This position requires excellent interpersonal skills, allowing you to build positive relationships with colleagues and clients alike. We are looking for a dedicated individual who is proactive, resourceful, and committed to providing high-level support. The ability to multitask and thrive in a fast-paced environment is essential. This is a fantastic opportunity to work closely with leadership and gain valuable insights into business operations while contributing significantly to the company's efficiency. Your contributions will be vital in ensuring that our executives can focus on strategic initiatives.
Responsibilities:
Responsibilities:
- Manage and maintain executive calendars, scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Handle incoming and outgoing communications, screening calls and emails.
- Organize and manage executive-level meetings, including agenda preparation, minute-taking, and follow-up actions.
- Process expense reports and manage budgets for the executive office.
- Conduct research and prepare background information for meetings and projects.
- Maintain confidential files and records with utmost discretion.
- Act as a liaison between executives and internal/external stakeholders.
- Assist with special projects and event planning as needed.
- Proven experience as an Executive Assistant or similar role.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills.
- Excellent interpersonal skills and professional demeanor.
- Ability to handle confidential information with discretion.
- Proactive and resourceful with a keen eye for detail.
- Ability to multitask and prioritize effectively in a fast-paced office environment.
- Associate's or Bachelor's degree in Business Administration or a related field is preferred.
This advertiser has chosen not to accept applicants from your region.
4
Executive Assistant
16111 Sukabumi, West Java
IDR9000000 Annually
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Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative support to senior leadership in Bogor, West Java, ID . This is a critical role requiring exceptional multitasking abilities, discretion, and professionalism. You will manage complex calendars, coordinate domestic and international travel arrangements, prepare reports and presentations, and handle confidential information with the utmost care. Key responsibilities include screening and prioritizing communications, making travel and accommodation arrangements, organizing meetings and events, and serving as a liaison between executives and internal/external stakeholders. The ideal candidate will possess excellent written and verbal communication skills, a strong command of office productivity software, and a keen ability to anticipate needs and solve problems efficiently. We are looking for an individual who is proactive, resourceful, and committed to maintaining a high level of support. A professional demeanor and the ability to thrive in a fast-paced environment are essential. Your contribution will ensure the smooth and efficient operation of the executive office.
Responsibilities:
Qualifications:
Responsibilities:
- Manage and maintain executive calendars, scheduling meetings and appointments.
- Arrange domestic and international travel, including flights, accommodations, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen phone calls, emails, and visitors, redirecting as necessary.
- Organize and manage executive meetings, including preparing agendas and taking minutes.
- Handle confidential information with discretion and maintain strict confidentiality.
- Conduct research and compile data for various projects and reports.
- Coordinate with internal departments and external stakeholders on behalf of executives.
- Manage office supplies and basic administrative tasks.
- Provide support for special projects as needed.
Qualifications:
- Proven experience as an Executive Assistant or in a similar administrative support role.
- Excellent organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong written and verbal communication skills.
- High level of discretion and professionalism.
- Ability to multitask and prioritize effectively.
- Experience with travel planning and calendar management.
- Detail-oriented with strong problem-solving skills.
- Bachelor's degree or equivalent experience.
This advertiser has chosen not to accept applicants from your region.
5
Executive Assistant
29411 Batam, Riau Islands
IDR7000000 month
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Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive support to senior management in Batam, Riau Islands, ID . This role is pivotal in ensuring the smooth and efficient operation of the executive office, managing schedules, coordinating meetings, preparing correspondence, and handling confidential information with discretion. The ideal candidate will possess exceptional administrative skills, a keen eye for detail, and the ability to anticipate needs and solve problems proactively. Strong communication and interpersonal skills are essential for liaising with internal departments and external stakeholders. This hybrid role requires a professional who can effectively manage tasks both on-site and remotely, ensuring seamless support regardless of location. Responsibilities include:* Managing and coordinating complex executive calendars, including scheduling meetings, appointments, and travel.
* Preparing agendas, taking minutes, and distributing notes for executive meetings.
* Drafting, reviewing, and editing correspondence, reports, and presentations.
* Making travel arrangements, including flights, accommodation, and visas.
* Managing and organizing physical and digital filing systems.
* Handling incoming and outgoing communications, screening calls and emails.
* Assisting with budget management and expense tracking.
* Preparing for board meetings and other corporate events.
* Acting as a primary point of contact for internal and external stakeholders.
* Maintaining confidentiality and exercising discretion in all matters.
Qualifications:* Proven experience as an Executive Assistant or in a similar senior administrative role.
* Excellent organizational and time management skills.
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and video conferencing tools.
* Strong written and verbal communication skills.
* High level of discretion and ability to handle sensitive information.
* Proactive problem-solving abilities and a resourceful approach.
* Ability to multitask and prioritize effectively in a fast-paced environment.
* Professional demeanor and strong interpersonal skills.
* Experience working in a hybrid or remote environment is a plus.
This is an excellent opportunity for a dedicated professional to contribute to the success of our client's leadership team.
* Preparing agendas, taking minutes, and distributing notes for executive meetings.
* Drafting, reviewing, and editing correspondence, reports, and presentations.
* Making travel arrangements, including flights, accommodation, and visas.
* Managing and organizing physical and digital filing systems.
* Handling incoming and outgoing communications, screening calls and emails.
* Assisting with budget management and expense tracking.
* Preparing for board meetings and other corporate events.
* Acting as a primary point of contact for internal and external stakeholders.
* Maintaining confidentiality and exercising discretion in all matters.
Qualifications:* Proven experience as an Executive Assistant or in a similar senior administrative role.
* Excellent organizational and time management skills.
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and video conferencing tools.
* Strong written and verbal communication skills.
* High level of discretion and ability to handle sensitive information.
* Proactive problem-solving abilities and a resourceful approach.
* Ability to multitask and prioritize effectively in a fast-paced environment.
* Professional demeanor and strong interpersonal skills.
* Experience working in a hybrid or remote environment is a plus.
This is an excellent opportunity for a dedicated professional to contribute to the success of our client's leadership team.
This advertiser has chosen not to accept applicants from your region.
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Administrative Assistant
29438 Batam, Riau Islands
IDR6000000 month
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Job Description
Our client is seeking a meticulous and organized Administrative Assistant to provide comprehensive support to their operations team. This is a fully remote position, requiring you to manage a variety of administrative tasks efficiently from your home office. Your responsibilities will include managing schedules, coordinating meetings, preparing documents, handling correspondence, and maintaining records. The ideal candidate is proactive, detail-oriented, and possesses excellent communication and organizational skills, with a strong command of digital collaboration tools.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage calendars, schedule appointments, and coordinate meetings for the management team.
- Prepare and edit documents, reports, presentations, and correspondence.
- Handle incoming and outgoing communications, including emails and phone calls.
- Organize and maintain electronic and physical filing systems.
- Assist with travel arrangements and expense reporting.
- Conduct online research and compile information as needed.
- Provide support for various administrative projects and tasks.
- Maintain confidentiality of sensitive information.
- Utilize office productivity software and collaboration tools effectively.
- Communicate with clients and internal staff in a professional manner.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Proven experience as an Administrative Assistant or in a similar role.
- Excellent organizational and time management skills.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Familiarity with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Strong written and verbal communication skills.
- Attention to detail and accuracy.
- Ability to work independently and manage workload effectively in a remote setting.
- Proactive approach to problem-solving.
- Previous experience in remote administrative support is a strong asset.
This advertiser has chosen not to accept applicants from your region.
7
Childcare Assistant
16310 Sukabumi, West Java
IDR4 Annually
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Job Description
Our client is seeking an enthusiastic and reliable Childcare Assistant to support the educational team at their well-regarded facility in Bogor, West Java, ID . This role is instrumental in providing a nurturing and secure environment for young children, assisting lead educators in daily activities and ensuring the well-being of all children under care. The ideal candidate will possess a genuine love for working with children, excellent interpersonal skills, and a commitment to child safety and development. Your responsibilities will include assisting with the implementation of lesson plans and activities, supporting children's learning and play, and providing guidance and supervision. You will help maintain a clean, organized, and stimulating classroom environment, ensuring all materials are accessible and safe. Interacting positively with children, encouraging their participation, and helping them develop social skills are key aspects of this position. Assisting with meal times, nap times, and general care routines will also be part of your duties. Communicating effectively with lead teachers and parents regarding children's daily experiences and progress is important. You will also assist in ensuring compliance with all health, safety, and licensing regulations. This position is ideal for someone looking to gain valuable experience in early childhood education. We are looking for a team player with a positive attitude and a willingness to learn. This is a fantastic opportunity to contribute to a child-focused organization and grow your career in the childcare sector within a growing community. Your support will be invaluable to our team and the children we serve.
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8
Administrative Assistant
35111 Bandar Lampung, Lampung
IDR6000000 Annually
WhatJobs
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Job Viewed
Job Description
We are seeking a highly organized and proactive Administrative Assistant to support our team in **Bandar Lampung, Lampung, ID**. This role is essential for maintaining efficient office operations and providing comprehensive administrative support. As an Administrative Assistant, you will manage a wide range of tasks, including scheduling appointments, managing correspondence, organizing files, and preparing reports. You will be the first point of contact for many clients and visitors, requiring excellent communication and interpersonal skills. Your responsibilities will include coordinating meetings, managing travel arrangements, and handling basic office management duties. The ideal candidate will be proficient in office software suites, possess strong multitasking abilities, and demonstrate meticulous attention to detail. We are looking for an individual who is reliable, punctual, and capable of working independently while also being a supportive team player. You will assist with data entry, manage databases, and ensure that office supplies are adequately stocked. Your role may also involve providing support to different departments on various administrative projects. The ability to prioritize tasks effectively and manage your workload in a fast-paced environment is crucial. You will handle confidential information with discretion and professionalism. This position offers a stable work environment where your contributions are valued. A positive attitude, strong work ethic, and a commitment to providing exceptional administrative support are key. We encourage applications from individuals who are eager to learn and grow within a professional setting. Your skills in office organization and communication will be vital to the smooth running of our daily operations. This role requires excellent customer service skills and the ability to handle inquiries efficiently.
Responsibilities:
Qualifications:
Responsibilities:
- Manage and maintain office calendars and schedules.
- Handle incoming and outgoing correspondence, including emails and phone calls.
- Organize and maintain physical and digital filing systems.
- Prepare reports, presentations, and other documents.
- Coordinate meetings, including scheduling, room booking, and catering.
- Manage travel arrangements and accommodations for staff.
- Perform data entry and maintain databases.
- Order and manage office supplies.
- Provide administrative support to various departments as needed.
- Greet visitors and answer general inquiries.
Qualifications:
- Proven experience as an Administrative Assistant or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Detail-oriented with a high degree of accuracy.
- Ability to multitask and prioritize tasks effectively.
- Discretion and ability to handle confidential information.
- Customer service orientation.
- Ability to work independently and as part of a team.
- High school diploma or equivalent required; Associate's degree is a plus.
This advertiser has chosen not to accept applicants from your region.
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