1,638 Travel Coordination jobs in Indonesia

Summary

Bring unforgettable moments to life as an Event Planning Intern at Grand Hyatt Bali

This internship is your chance to be at the heart of hospitality, where creativity, coordination, and teamwork turn ideas into distinctive experiences for our guests.

As part of the Event Planning team, you'll learn how to assist in the coordination and execution of meetings, weddings, and group events, ensuring every detail runs smoothly from start to finish. You'll experience how different departments (Sales, Culinary, Banquet, Housekeeping, and more) work together to make each event successful. You'll also be involved in preparing event documents, supporting client communication, and observing how professional planners handle on-site logistics and last-minute changes with professionalism and efficiency.

Throughout your journey, you'll have the full support of your mentor (Learning & Development Manager), coach (Event Planning Manager or Executive), and buddy (Event Planning team members) through a personalised learning experience. You'll also participate in employee activities, volunteering events, and special projects that make your internship even more enriching.

Qualification

• Currently studying or recently graduated (within the past year) from a D1, D2, D3, D4, or S1 program in Hospitality, Event Management, Tourism, Business Administration, Communication, or related major
• Excellent communication skills in English (verbal and written); other foreign languages are a plus
• Detail-oriented, organised, and able to multitask in a dynamic environment
• Outgoing and confident personality with a genuine passion for guest interaction and service excellence
• Strong teamwork skills and the ability to coordinate across multiple departments
• Comfortable with administrative tasks such as reports, correspondence, and event documentation
• Creative, proactive, and eager to learn about event coordination and client relations
• Willing to commit to a full-time internship for a minimum of 6 months
• Dedicated to creating distinctive and memorable experiences for every guest and client

PT PURNAKARYA NUSANTARA SEJAHTERA is a diversified conglomerate headquartered in Air Batu, Asahan Regency, North Sumatra. Our business encompasses construction and engineering, agriculture and forestry, wholesale and retail trade, transportation and logistics, legal and tax services, labor and human resources, horticulture and landscaping, and culture and education. We are committed to providing efficient, high-quality, and sustainable solutions to our clients, and we are continuously expanding our business to create greater social and economic value.

The Role

• Plan and execute internal and external cultural, training, and team-building events.
• Develop event plans, budgets, and schedules, and ensure they are completed as planned.
• Coordinate with suppliers, venues, equipment, and staff to ensure the smooth running of events.
• Oversee event site layout, order, and safety, and address any unexpected issues.
• Prepare event summary reports, gather feedback, and provide improvement suggestions.

Ideal Profile

• College degree or higher, preferably in marketing, event management, or a related field.
• At least 2 years of experience in event planning or execution.
• Excellent communication, organizational, and teamwork skills.
• Ability to travel and work irregular hours.

What's on Offer?

• Opportunity within a company with a solid track record of performance
• Opportunity to make a positive impact
• Strong opportunities to progress your career

Summary

Bring unforgettable moments to life as an Event Planning Intern at Grand Hyatt Bali

This internship is your chance to be at the heart of hospitality, where creativity, coordination, and teamwork turn ideas into distinctive experiences for our guests.

As part of the Event Planning team, you'll learn how to assist in the coordination and execution of meetings, weddings, and group events, ensuring every detail runs smoothly from start to finish. You'll experience how different departments (Sales, Culinary, Banquet, Housekeeping, and more) work together to make each event successful. You'll also be involved in preparing event documents, supporting client communication, and observing how professional planners handle on-site logistics and last-minute changes with professionalism and efficiency.

Throughout your journey, you'll have the full support of your mentor (Learning & Development Manager), coach (Event Planning Manager or Executive), and buddy (Event Planning team members) through a personalised learning experience. You'll also participate in employee activities, volunteering events, and special projects that make your internship even more enriching.

Qualifications

• Currently studying or recently graduated (within the past year) from a D1, D2, D3, D4, or S1 program in Hospitality, Event Management, Tourism, Business Administration, Communication, or related major
• Excellent communication skills in English (verbal and written); other foreign languages are a plus
• Detail-oriented, organised, and able to multitask in a dynamic environment
• Outgoing and confident personality with a genuine passion for guest interaction and service excellence
• Strong teamwork skills and the ability to coordinate across multiple departments
• Comfortable with administrative tasks such as reports, correspondence, and event documentation
• Creative, proactive, and eager to learn about event coordination and client relations
• Willing to commit to a full-time internship for a minimum of 6 months
• Dedicated to creating distinctive and memorable experiences for every guest and client

• Plan, organize, and execute a wide range of events, including corporate functions, private parties, and promotional activities.
• Develop event concepts and themes in line with client objectives and brand guidelines.
• Manage event budgets, including forecasting, cost control, and financial reporting.
• Source and negotiate with vendors, suppliers, and venues to secure best terms and quality services.
• Coordinate event logistics, such as seating arrangements, catering, audiovisual requirements, and staffing.
• Liaise with clients throughout the planning process, providing regular updates and seeking approvals.
• Oversee on-site event execution, ensuring smooth operations and addressing any issues that arise.
• Conduct post-event evaluations, gathering feedback and reporting on event success metrics.
• Collaborate with marketing teams on promotional strategies and materials for events.
• Maintain up-to-date knowledge of industry trends, new venues, and innovative event ideas.

• Proven experience in event planning and management within the hospitality or tourism industry.
• Demonstrated ability to manage multiple projects and events concurrently.
• Excellent organizational, time management, and problem-solving skills.
• Strong negotiation and interpersonal skills.
• Proficiency in event planning software and tools.
• Creative thinking and a passion for delivering exceptional guest experiences.
• Ability to work effectively in a hybrid work model, balancing remote and on-site duties.
• Familiarity with the local event landscape in and around Depok, West Java, ID .
• A diploma or degree in Hospitality Management, Marketing, or a related field is preferred.

• Plan, coordinate, and execute various events, both virtual and in-person components.
• Manage event budgets and negotiate with vendors and suppliers.
• Develop event concepts and themes in line with client objectives.
• Coordinate event logistics, including venue selection, catering, A/V, and staffing.
• Create and manage event timelines and production schedules.
• Liaise with clients to understand their needs and ensure satisfaction.
• Develop marketing and promotional materials for events.
• Oversee event setup, execution, and breakdown.
• Manage event staff and volunteers.
• Utilize event management software and digital communication tools effectively for remote collaboration.

• Proven experience in event planning and coordination.
• Excellent organizational and project management skills.
• Strong communication, negotiation, and interpersonal abilities.
• Proficiency in event planning software and tools.
• Creative thinking and problem-solving skills.
• Ability to manage multiple projects simultaneously and meet deadlines.
• Budget management experience.
• Familiarity with the hospitality and tourism industry is a plus.
• Ability to work independently and adapt to a fully remote work environment.
• A proactive approach and a strong commitment to delivering high-quality events.

• Assist in the development of event concepts, themes, and program elements.
• Coordinate with vendors for venue selection, catering, entertainment, audiovisual equipment, and other event services.
• Manage event budgets, track expenses, and process invoices.
• Create and maintain detailed event timelines and checklists.
• Liaise with clients to understand their needs and ensure satisfaction throughout the planning process.
• Provide on-site support during events, overseeing logistics and troubleshooting any issues that arise.
• Manage event registration processes and attendee communications.
• Source and negotiate with suppliers to secure the best rates and services.
• Assist in the creation of event marketing materials and promotional activities.
• Conduct post-event evaluations and gather feedback for future improvements.
• Maintain accurate event records and documentation.
• Stay updated on event industry trends and best practices.

• Bachelor's degree in Hospitality Management, Marketing, Public Relations, or a related field.
• 1-3 years of experience in event planning, coordination, or a related role.
• Strong organizational and time management skills, with the ability to manage multiple projects simultaneously.
• Excellent communication and interpersonal skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and event management software is a plus.
• Creative thinking and problem-solving abilities.
• Ability to work independently and as part of a team.
• Flexibility to work evenings and weekends as required for events.
• A positive attitude and a commitment to delivering high-quality results.
• Experience in event logistics and on-site execution is highly valued.

• Conceptualize and develop innovative event themes and concepts aligned with client objectives and brand identity.
• Manage all logistical aspects of event planning, including venue sourcing and negotiation, catering, audiovisual requirements, transportation, and accommodation.
• Develop detailed event budgets and meticulously track expenses to ensure projects remain within financial parameters.
• Source, negotiate with, and manage relationships with a diverse range of vendors, including caterers, decorators, entertainers, and technical providers.
• Create comprehensive event timelines and ensure all deadlines are met.
• Oversee event marketing and promotion efforts, including website content, social media campaigns, and invitation management.
• Coordinate on-site event execution, including setup, registration, guest management, and troubleshooting, potentially working with local on-site staff.
• Conduct post-event evaluations, gathering feedback and preparing detailed reports on event success and areas for improvement.
• Stay abreast of the latest trends in event planning, venue innovations, and technology.
• Manage multiple events simultaneously, ensuring each receives the utmost attention to detail.

• Bachelor's degree in Hospitality Management, Marketing, Communications, or a related field.
• Minimum of 5-7 years of experience in event planning and management, with a strong portfolio showcasing successful events.
• Proven ability to manage complex projects from start to finish in a remote setting.
• Excellent negotiation, vendor management, and budgeting skills.
• Strong understanding of event logistics, AV requirements, and production.
• Exceptional organizational, multitasking, and time management abilities.
• Outstanding communication, interpersonal, and client-facing skills.
• Proficiency in event management software and Microsoft Office Suite.
• Creativity and a passion for delivering unique and memorable experiences.
• Ability to remain calm and problem-solve effectively under pressure.