46 Administrative Staff jobs in Depok
Office Administrator
10710 Jakarta Pusat, Jakarta
IDR8000000 month
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a detail-oriented and organized Office Administrator to manage daily administrative operations at their Jakarta, Jakarta, ID office. This role is essential for ensuring the smooth and efficient functioning of the workplace. The ideal candidate will have excellent organizational skills, strong communication abilities, and a proactive approach to problem-solving. You will be responsible for a wide range of tasks, including managing office supplies, coordinating meetings, handling correspondence, and providing support to the administrative team and other departments. This position requires professionalism, discretion, and the ability to multitask effectively in a busy office environment. You will be the first point of contact for visitors and will play a key role in maintaining a welcoming and productive office atmosphere. Ensuring the office runs efficiently and supporting staff are the primary goals of this role.
Key responsibilities include:
Key responsibilities include:
- Managing incoming and outgoing mail and correspondence.
- Answering phone calls and directing inquiries to the appropriate personnel.
- Greeting visitors and maintaining a professional reception area.
- Ordering and maintaining office supplies and equipment.
- Scheduling and coordinating meetings, appointments, and travel arrangements.
- Assisting with data entry and maintaining office records.
- Providing administrative support to management and staff.
- Managing office filing systems, both physical and digital.
- Ensuring the office environment is organized and presentable.
- Handling basic office maintenance and vendor coordination.
- High school diploma or equivalent; Associate's degree preferred.
- Proven experience as an Office Administrator or in a similar administrative role.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to multitask and prioritize tasks effectively.
- Professional demeanor and strong interpersonal skills.
- Attention to detail and accuracy.
- Familiarity with office equipment (printers, scanners, phone systems).
- Proactive problem-solving abilities.
This advertiser has chosen not to accept applicants from your region.
0
Office Administrator
10110 Jakarta Pusat, Jakarta
IDR7000000 month
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Office Administrator to manage the day-to-day operations of their office in **Jakarta, Jakarta, ID**. This hybrid role requires an individual who can efficiently handle administrative tasks, support staff, and ensure the smooth functioning of the workplace, with flexibility for some remote work days. You will be responsible for a wide range of administrative duties, including managing office supplies, coordinating meetings, handling correspondence, and maintaining office records. Key responsibilities include acting as the first point of contact for visitors and clients, managing the reception area, scheduling appointments, and assisting with travel arrangements. You will also be involved in supporting HR functions, such as onboarding new employees and maintaining personnel files. The ideal candidate will possess excellent organizational skills, strong attention to detail, and proficiency in office software suites (Microsoft Office, Google Workspace). Strong communication and interpersonal skills are essential for interacting with colleagues, clients, and vendors. Previous experience in an administrative or office management role is highly preferred. You should be a proactive problem-solver, capable of managing multiple tasks simultaneously and prioritizing effectively. If you are looking for a role where you can provide essential support and contribute to a positive work environment, this opportunity is a great fit. Your efficient management of office operations will be crucial to the overall productivity and success of the team.
Responsibilities:
Responsibilities:
- Manage daily office operations and ensure a tidy and functional workspace.
- Handle incoming and outgoing mail and correspondence.
- Schedule and coordinate meetings, appointments, and conference calls.
- Manage office supplies inventory and place orders as needed.
- Greet visitors and clients in a professional and welcoming manner.
- Provide administrative support to staff members, including document preparation.
- Maintain organized filing systems, both physical and digital.
- Assist with travel arrangements and expense reporting.
- Support HR functions, such as onboarding and record-keeping.
- Liaise with vendors and service providers to ensure timely delivery of services.
- High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
- Proven experience as an Office Administrator or in a similar administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent organizational and time-management skills.
- Strong written and verbal communication abilities.
- Attention to detail and accuracy in completing tasks.
- Ability to multitask and prioritize effectively.
- Professional demeanor and strong interpersonal skills.
- Experience with office equipment (printers, scanners, phone systems).
This advertiser has chosen not to accept applicants from your region.
1
Office Administrator
12111 Jakarta Pusat, Jakarta
IDR60000000 Annually
WhatJobs
Posted 6 days ago
Job Viewed
Job Description
Our client is looking for an organized and proactive Office Administrator to support their operations in **Jakarta, Jakarta, ID**. This role is crucial for ensuring the smooth and efficient day-to-day running of the office. You will be responsible for a variety of administrative tasks, including managing correspondence, maintaining office supplies, coordinating meetings, and providing support to staff members. The ideal candidate will have excellent communication and organizational skills, a keen eye for detail, and proficiency in office software.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage office correspondence, including emails, phone calls, and mail.
- Maintain and organize office filing systems, both physical and digital.
- Order and manage office supplies and equipment, ensuring adequate stock levels.
- Schedule and coordinate meetings, appointments, and travel arrangements for staff.
- Greet visitors and provide general administrative support to employees.
- Assist with the preparation of reports, presentations, and other documents.
- Maintain a tidy and organized office environment.
- Handle basic bookkeeping and expense tracking.
- Support HR functions such as onboarding new employees.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Proven experience as an Office Administrator or in a similar administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- Discretion and confidentiality.
This advertiser has chosen not to accept applicants from your region.
2
Office Administrator
10120 Jakarta Pusat, Jakarta
IDR10 Annually
WhatJobs
Posted 8 days ago
Job Viewed
Job Description
Our client, a growing professional services firm, is seeking a detail-oriented and proactive Office Administrator to manage and enhance the daily operations of their office in Jakarta, Jakarta, ID . This role is crucial for ensuring the smooth and efficient functioning of the workplace, supporting both staff and visitors. You will be responsible for a wide range of administrative tasks, including managing office supplies, coordinating meetings, handling correspondence, and providing general administrative support to ensure a productive and organized office environment.
Key responsibilities include:
Key responsibilities include:
- Managing the reception area and greeting visitors.
- Answering and directing phone calls to the appropriate personnel.
- Handling incoming and outgoing mail and courier services.
- Maintaining office supplies inventory and placing orders as needed.
- Coordinating meeting room bookings and preparing meeting materials.
- Providing administrative support to management and staff, such as scheduling appointments and preparing documents.
- Assisting with travel arrangements for staff members.
- Managing office equipment and coordinating maintenance services.
- Ensuring the office is tidy and well-organized.
- Processing invoices and managing petty cash.
- Maintaining company databases and filing systems.
- Assisting with event planning and coordination for office functions.
- Providing first-level IT support for basic office equipment issues.
- Implementing and maintaining office procedures and policies.
- Supporting new employee onboarding processes.
- Acting as a point of contact for vendors and service providers.
- Ensuring compliance with health and safety regulations.
- Developing and maintaining positive working relationships with all employees.
- Assisting with ad-hoc administrative tasks as required.
- Contributing to a positive and efficient office atmosphere.
This advertiser has chosen not to accept applicants from your region.
3
Senior Office Administrator
10110 Jakarta Pusat, Jakarta
IDR10000000 month
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Office Administrator to manage and streamline daily administrative operations. This position is fully remote, offering a flexible work environment. As a Senior Office Administrator, you will be instrumental in ensuring the smooth and efficient functioning of our office operations, providing essential support to various departments. You will be responsible for a wide range of tasks, including managing correspondence, scheduling meetings, maintaining records, coordinating travel, and supporting special projects. The ideal candidate possesses excellent organizational skills, a keen eye for detail, and strong communication abilities.
Key Responsibilities:
Qualifications:
This is an excellent opportunity to contribute to the operational efficiency of a growing organization while enjoying the flexibility of a remote role. If you are a dedicated and resourceful administrator, we encourage you to apply and become a key part of our team.
Key Responsibilities:
- Manage and organize electronic filing systems and databases to ensure efficient record-keeping.
- Schedule and coordinate internal and external meetings, including virtual conferences.
- Prepare correspondence, reports, presentations, and other documents.
- Manage incoming and outgoing mail and email communications.
- Coordinate travel arrangements and prepare expense reports.
- Assist with onboarding new employees, including preparing necessary documentation.
- Maintain office supplies inventory and manage procurement processes.
- Provide administrative support to senior management and various teams as needed.
- Act as a primary point of contact for internal and external inquiries.
- Implement and improve administrative procedures to enhance efficiency.
Qualifications:
- Proven experience as an Office Administrator, Administrative Assistant, or in a similar role.
- Excellent organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- Discretion and confidentiality when handling sensitive information.
- Proactive approach to problem-solving and process improvement.
- Experience with remote collaboration tools (e.g., Zoom, Slack, Asana) is essential.
- A Bachelor's degree in Business Administration or a related field is preferred.
- Previous experience in a remote or hybrid work environment is beneficial.
This is an excellent opportunity to contribute to the operational efficiency of a growing organization while enjoying the flexibility of a remote role. If you are a dedicated and resourceful administrator, we encourage you to apply and become a key part of our team.
This advertiser has chosen not to accept applicants from your region.
4
Administrative Assistant
10110 Jakarta Pusat, Jakarta
IDR7000000 month
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Position Description:
Our client is seeking a highly organized and proactive Administrative Assistant to provide essential support within their busy Jakarta office. This role is fundamental to ensuring the smooth operation of daily administrative tasks and supporting the wider team. You will be responsible for managing schedules, handling correspondence, organizing documents, and assisting with various office functions. The ideal candidate will possess excellent communication skills, a keen eye for detail, and the ability to manage multiple tasks efficiently in a fast-paced environment. This position requires regular on-site presence in our Jakarta office.
Key Responsibilities:
Qualifications:
Our client is seeking a highly organized and proactive Administrative Assistant to provide essential support within their busy Jakarta office. This role is fundamental to ensuring the smooth operation of daily administrative tasks and supporting the wider team. You will be responsible for managing schedules, handling correspondence, organizing documents, and assisting with various office functions. The ideal candidate will possess excellent communication skills, a keen eye for detail, and the ability to manage multiple tasks efficiently in a fast-paced environment. This position requires regular on-site presence in our Jakarta office.
Key Responsibilities:
- Manage and maintain executive calendars, schedule appointments, and coordinate meetings.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Handle incoming and outgoing mail, emails, and phone calls, directing inquiries appropriately.
- Organize and maintain physical and digital filing systems, ensuring accurate and efficient record-keeping.
- Greet visitors and clients, providing a professional and welcoming reception.
- Coordinate travel arrangements, including flights, accommodation, and itineraries.
- Assist with the preparation of meeting agendas, minutes, and follow-up actions.
- Manage office supplies, inventory, and equipment, ensuring adequate stock levels.
- Provide general administrative support to various departments as needed.
- Process expense reports and assist with basic bookkeeping tasks.
- Ensure the office environment is well-maintained and organized.
- Support the planning and execution of office events or company activities.
- Maintain confidentiality of sensitive information.
- Assist with onboarding new employees by preparing necessary documentation and workspace.
- Respond to internal and external inquiries promptly and professionally.
- Manage and update contact databases.
- Prepare and distribute internal communications.
- Liaise with vendors and service providers to ensure timely delivery of goods and services.
- Assist in the preparation of budgets and track office expenditures.
- Contribute to team efforts by accomplishing related results as needed.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree in a relevant field is a plus.
- Minimum of 3 years of experience in an administrative or office support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- Professional demeanor and strong interpersonal skills.
- Attention to detail and accuracy in all work.
- Ability to work independently and as part of a team.
- Experience with office equipment (printers, scanners, copiers).
- Familiarity with basic accounting principles is an advantage.
- Discretion and ability to handle confidential information.
This advertiser has chosen not to accept applicants from your region.
5
Administrative Assistant
12190 Jakarta Pusat, Jakarta
IDR75 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client, a reputable management consulting firm, is looking for a detail-oriented and proactive Administrative Assistant to provide comprehensive support to their bustling office in **Jakarta, Jakarta, ID**. The ideal candidate will be responsible for managing various administrative tasks, ensuring the smooth operation of daily activities, and providing excellent support to the team. This role requires strong organizational skills, proficiency in office software, and a commitment to maintaining a professional and efficient work environment.
Key Responsibilities:
Qualifications:
This hybrid role allows for a balance of in-office collaboration and remote flexibility, offering a great career opportunity within a respected firm.
Key Responsibilities:
- Manage and organize the office calendar, scheduling appointments, meetings, and conference calls.
- Handle incoming and outgoing correspondence, including emails, phone calls, and mail, ensuring timely and professional responses.
- Prepare documents, presentations, and reports, ensuring accuracy and adherence to company formatting standards.
- Maintain filing systems, both physical and digital, for easy retrieval of information.
- Assist with travel arrangements, including booking flights, accommodations, and transportation for staff.
- Manage office supplies, inventory, and equipment, ensuring adequate stock levels and proper maintenance.
- Greet visitors, clients, and partners, providing a welcoming and professional first impression.
- Coordinate meeting logistics, including room bookings, catering, and preparation of materials.
- Support team members with administrative tasks as needed, contributing to overall team efficiency.
- Assist with event planning and execution for office gatherings or client meetings.
- Ensure the office environment is tidy and well-maintained.
- Process expense reports and basic invoicing.
Qualifications:
- High school diploma or equivalent; a degree in Administration or a related field is a plus.
- Proven experience (1-3 years) as an Administrative Assistant, Secretary, or in a similar administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent organizational and time-management skills, with the ability to prioritize tasks.
- Strong written and verbal communication abilities.
- A professional demeanor and excellent interpersonal skills.
- Ability to work independently and as part of a team.
- Discretion in handling confidential information.
- Proactive attitude and willingness to learn new tasks.
This hybrid role allows for a balance of in-office collaboration and remote flexibility, offering a great career opportunity within a respected firm.
This advertiser has chosen not to accept applicants from your region.
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6
Administrative Officer
10110 Jakarta Pusat, Jakarta
IDR8 month
WhatJobs
Posted 6 days ago
Job Viewed
Job Description
Our client is seeking a proactive and highly organized Administrative Officer to support their busy office operations in Jakarta, Jakarta, ID . This role is crucial for ensuring the smooth day-to-day functioning of the administrative department. The ideal candidate will be proficient in managing a wide range of office tasks, including scheduling, correspondence, record-keeping, and basic financial administration. You will be the first point of contact for many visitors and inquiries, requiring excellent customer service and communication skills. Responsibilities include managing office supplies, coordinating meetings and travel arrangements, maintaining databases, and assisting with the preparation of reports and presentations. A strong attention to detail, the ability to multitask effectively, and proficiency in standard office software are essential for this position. We are looking for a reliable and self-motivated individual who can contribute positively to the team environment.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage the front desk operations, greeting visitors and handling inquiries.
- Coordinate and schedule meetings, appointments, and travel arrangements.
- Manage and maintain office supplies, equipment, and inventory.
- Handle incoming and outgoing correspondence, including mail, email, and phone calls.
- Maintain organized filing systems and databases for accurate record-keeping.
- Assist in the preparation of reports, presentations, and other documents.
- Perform basic bookkeeping tasks, such as processing invoices and expense reports.
- Provide administrative support to management and other staff members.
- Ensure the office environment is tidy and well-maintained.
- Implement and improve office procedures for efficiency.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree in Business Administration or a related field is preferred.
- Proven experience as an Administrative Assistant, Office Administrator, or in a similar role.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Familiarity with office equipment and procedures.
- Ability to multitask and prioritize tasks effectively.
- A proactive approach to problem-solving.
- Professional demeanor and excellent interpersonal skills.
- Discretion and ability to handle confidential information.
This advertiser has chosen not to accept applicants from your region.
7
Administrative Officer
10110 Jakarta Pusat, Jakarta
IDR7000000 Annually
WhatJobs
Posted 8 days ago
Job Viewed
Job Description
We are looking for a highly organized and proactive Administrative Officer to support our operations in Jakarta, Jakarta, ID . This role operates on a hybrid model, combining remote work flexibility with essential in-office responsibilities. You will be responsible for managing a wide range of administrative tasks to ensure the smooth and efficient functioning of our office. This includes managing correspondence, scheduling appointments, maintaining filing systems, and preparing reports and presentations. You will also provide support to staff and visitors, ensuring a professional and welcoming environment.
Key responsibilities include: coordinating meetings, managing travel arrangements, handling inquiries, and maintaining office supplies. You will also assist with budget tracking and expense reporting, and help to implement new administrative procedures. The ideal candidate will have excellent organizational and time management skills, with a keen eye for detail. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, as is strong written and verbal communication ability. Previous experience in an administrative role is highly desirable. You should be a self-starter, capable of working independently and efficiently, as well as collaboratively within a team. Adaptability and a proactive approach to problem-solving are key attributes for this role. Contribute to the efficiency and effectiveness of our administrative functions, supporting the vibrant corporate environment of Jakarta through this hybrid role.
Key responsibilities include: coordinating meetings, managing travel arrangements, handling inquiries, and maintaining office supplies. You will also assist with budget tracking and expense reporting, and help to implement new administrative procedures. The ideal candidate will have excellent organizational and time management skills, with a keen eye for detail. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, as is strong written and verbal communication ability. Previous experience in an administrative role is highly desirable. You should be a self-starter, capable of working independently and efficiently, as well as collaboratively within a team. Adaptability and a proactive approach to problem-solving are key attributes for this role. Contribute to the efficiency and effectiveness of our administrative functions, supporting the vibrant corporate environment of Jakarta through this hybrid role.
This advertiser has chosen not to accept applicants from your region.
8
Administrative Officer
10220 Jakarta Pusat, Jakarta
IDR18000000 Annually
WhatJobs
Posted 8 days ago
Job Viewed
Job Description
Our client is seeking an organized and efficient Administrative Officer to support their operations in Jakarta, Jakarta, ID . This role is essential for maintaining smooth day-to-day operations and ensuring effective administrative support across various departments. The Administrative Officer will be responsible for managing office supplies, coordinating meetings and events, preparing reports and presentations, and handling correspondence. You will also be involved in maintaining filing systems, managing databases, and providing general administrative assistance to management and staff. The ideal candidate will possess excellent organizational skills, strong attention to detail, and proficient computer skills, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent written and verbal communication skills are a must. This role requires the ability to multitask, prioritize workload effectively, and work independently with minimal supervision. You will be a key point of contact for internal and external stakeholders, so professionalism and strong interpersonal skills are crucial. We are looking for someone who is proactive, resourceful, and committed to providing high-quality administrative support. You will contribute to creating a productive and well-organized work environment. This is an excellent opportunity for an individual looking to build their career in administration within a dynamic company. Responsibilities include managing travel arrangements, assisting with HR-related tasks, and ensuring the smooth functioning of the office environment. You will be a vital part of the team, ensuring that administrative processes are efficient and effective, contributing to the overall success of the organization. We value individuals who are adaptable, have a positive attitude, and are eager to learn and grow within their role.
Responsibilities:
Qualifications:
Responsibilities:
- Manage office supplies, equipment, and inventory.
- Coordinate and schedule meetings, appointments, and events.
- Prepare and proofread correspondence, reports, and presentations.
- Maintain organized filing systems, both physical and digital.
- Manage incoming and outgoing mail and deliveries.
- Provide administrative support to management and staff.
- Assist with travel arrangements and expense reports.
- Handle inquiries from internal and external stakeholders.
- Maintain company databases and ensure data accuracy.
- Support the smooth functioning of the office environment.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 2 years of experience in an administrative or office support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize effectively.
- Attention to detail and accuracy.
- Professional demeanor and strong interpersonal skills.
- Ability to work independently and as part of a team.
This advertiser has chosen not to accept applicants from your region.
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